Executive Assistant

Lane County; Salem (OR); On-site; USD 55,000 - 75,000; Full time

Job summary

Lane County seeks an experienced Executive Assistant to support the County Counsel and Deputy County Counsel in a fast-paced legal environment. The role requires discretion, exceptional organization, and the ability to handle confidential information while coordinating calendars and complex tasks.

The position may involve supporting budget and payroll processes, generating reports, and participating in leadership meetings.

Qualifications

• Four years of education and/or experience providing responsible clerical support.

Responsibilities

• Coordinate complex calendars and meetings.
• Prepare and process documents and reports.
• Maintain confidential records.
• Research and analyze information.
• Respond to inquiries and direct matters to appropriate staff.
• Support budget and payroll processes.
• Prepare monthly and annual reports.
• Participate in leadership meetings and departmental planning.
• Coordinate special projects.

Education

Four years of education and/or experience providing responsible clerical support

Job description

About the Position

Lane County is seeking an experienced and highly professional Executive Assistant to support the County Counsel, the County’s chief legal officer, and the Office of County Counsel. This position serves as a trusted administrative partner in a fast-paced, complex legal environment and requires exceptional judgment, discretion, organization, and attention to detail. The successful candidate will be a proactive self-starter who works effectively both independently and collaboratively, manages competing priorities with ease, and communicates professionally with a wide range of internal and external partners. The Executive Assistant provides confidential, senior-level administrative and office management support to the County Counsel and Deputy County Counsel. Responsibilities include coordinating complex calendars and meetings, preparing and processing documents and reports, maintaining confidential records, researching and analyzing information, responding to inquiries, and ensuring matters are directed to the appropriate staff or resources. The position may also support budget and payroll processes, prepare monthly and annual reports, participate in leadership meetings, assist with departmental planning and goals, and coordinate special projects. We are looking for someone who brings strong administrative and technical skills, adaptability, sound judgment, and the ability to anticipate needs and keep work moving in a highly confidential professional environment.

About the Division

The office of County Counsel consists of Legal Services, Risk Management, Public Records Requests, and Workers' Compensation.

Schedule:

Monday - Friday; 8:00am - 5:00pm

*This is a non-represented position*

Training and Experience:

• Four years of education and/or experience providing responsible clerical support; or a combination sufficient to successfully perform the essential duties of the position.

Special Requirements:

1. This position requires contact with interoffice personnel, attorneys, courts, other county departments, and the general public. To what degree has your experience equipped you to handle a variety of contacts such as this in any given situation? Describe the techniques you would use to obtain required information while keeping a proper customer service approach with non-responsive parties.

2. This position is in the Office of Legal Counsel, assisting County Counsel and the Deputy County Counsel for Lane County. Please provide a brief overview of the following:

a. Describe your experience providing administrative services to an organization or individual. Be specific in your response, including the type of organization, your duties, level of responsibility, and how you prioritize multiple tasks with multiple deadlines.

b. Your experience in the creation, formatting and use of legal documents for filing in state and federal court and with administrative agencies or other experience within the legal field.

Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications.

Equal Employment Opportunity

Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

Strategic Plan

In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions. The 2025 - 2027 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.

Veteran Preference Information

Executive Assistant Classification Details

Selection Process