Executive Assistant

US-Executive-Office-For-U.S.-Attorneys-and-the-Office-of-the-U.S.-Attorneys-; Portland (OR); On-site; USD 52,000 - 78,000; Full time

Job summary

The U.S. Attorney's Office for the District of Oregon in Portland, OR seeks an Executive Assistant to the United States Attorney to support day-to-day operations, manage schedules, draft routine correspondence, and coordinate high-level meetings.

The role requires strong communication, meticulous attention to detail, and the ability to handle sensitive information with integrity. Qualifications include GS-7/9 eligibility with specialized experience or related education; graduate-level study or a

Qualifications

• Draft and prepare routine correspondence; track tasks and schedule meetings.
• Provide accurate written material and research information for projects.
• Coordinate and plan events; ensure clarity, spelling and grammar in documents.

Responsibilities

• Draft and prepare routine correspondence.
• Coordinate and schedule meetings and events for the office.
• Research information for project assignments and compile summaries.
• Review and edit incoming/outgoing correspondence for accuracy.
• Monitor, extract, and analyze data to inform decisions.

Skills

Drafting routine correspondence

Scheduling meetings

Communicating effectively

Office automation software

Event coordination

Data monitoring and analysis

Education

Graduate level education (1 year)

Bachelor's degree with Superior Academic Achievement

Master's degree or JD/LLB

Education-Experience combination acceptable

Tools

Microsoft Word/Excel

Outlook/Email

Office automation hardware & software

Job description

The U.S. Attorney's Office for the District of Oregon is seeking a motivated individual to serve as Executive Assistant to the United States Attorney. This position is located in Portland, OR.

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-OR-13057820-MS.

GS-07:

To be eligible at the GS-7 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.

Specialized Experience

One full year of specialized experience equivalent to the GS-5 level. Examples of specialized experience include drafting and preparing routine correspondence; tracking tasks; assisting with scheduling meetings and appointments; communicating effectively; using a variety of office automation hardware and software.

Education:

One full year of graduate level education that must demonstrate the knowledge, skills, and abilities necessary to do the work. Education at the graduate level must have be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

Superior Academic Achievement

Possess a Bachelor's Degree AND possess at least one of the following criteria: class standing in the upper third of the graduating class; an overall GPA of 3.0 OR at least a 3.0 based on courses completed during the final two years of my curriculum; a GPA of at least 3.5 based on the average of required courses completed in my major field OR based on the average of required courses completed during the final two years of my curriculum; OR election to membership in a national scholastic honor society.

Combining Education and Experience

Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year.

GS-9:

To be eligible at the GS-9 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.

Specialized Experience

One full year of specialized experience equivalent to the GS-7 level. Specialized experience is defined as experience coordinating and communicating with various personnel; researching information related to project assignments; composing a variety of written material; reviewing a variety of correspondence created by others ensuring clarity, spelling, punctuation and grammatical accuracy; and coordinating and planning events. Knowledge of computer applications to monitor, extract, and analyze data and obtain printouts and reports.

Education:

One of the following types of education in a related field (e.g., Business Public Administration) a Master's or equivalent graduate degree (such as an LL.B. or J.D.); OR 2 years of progressively higher level graduate education leading to such a degree. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

Combining Education and Experience:

Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year.

Interagency Career Transition Assistance Plan (ICTAP)-

The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.

If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-

The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.

If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.