Executive Assistant

Confidential Careers; Plymouth (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

Confidential Careers in Metro-Detroit is seeking an Executive Assistant to provide high-level administrative and operational support in person. You will manage the Executive's calendar, coordinate meetings, and handle confidential information with discretion.

The role requires strong communication, initiative, and the ability to juggle multiple priorities while maintaining meticulous attention to detail. You will partner with the Executive to drive efficiency, streamline operations, and support

Qualifications

• Bachelor's degree or equivalent experience required.
• Strong interpersonal, customer service and communication skills essential.
• Ability to multitask in a fast-paced environment.
• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Manage schedule and calendar for the Executive.
• Prioritize emails and telephone calls for the Executive.
• Coordinate communications with sales and operations teams.
• Assist with preparing meetings and materials.
• Complete administrative tasks as needed.
• Serve as second-in-command when the Executive is absent.
• Support operational issues and process improvements.
• Assist team with training new operations and sales staff.
• Schedule and confirm meetings; maintain calendar accuracy.
• Maintain file organization per office protocol.
• Provide ad hoc support around the office as required.

Skills

Interpersonal skills

Customer service

Communication

Multitasking

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Executive of a successful, fast-growing Metro-Detroit based company is seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative and operational support. This is a pivotal role for a resourceful individual who thrives in a fast-paced environment and can effectively manage multiple priorities while maintaining exceptional attention to detail.

The ideal candidate possesses outstanding communication and interpersonal skills, exercises sound judgment, and demonstrates a strong sense of initiative. They are confident managing complex schedules, coordinating day-to-day operations, handling confidential information, and anticipating needs before they arise.

Success in this role requires the ability to stay organized under pressure, take ownership of responsibilities, and consistently meet tight deadlines. The Executive Assistant will serve as a trusted partner to the Executive, helping drive efficiency, streamline operations, and support key business objectives.

Responsibilities:

• Manage schedule and calendar
• Prioritize emails and telephone calls
• Effective communication with sales and operations staff
• Assist with preparing meetings
• Completing administrative tasks as necessary
• Work second-in-command to the Executive and taking care of all duties in their absence.
• Assist the Executive with operational issues.
• Maximize processes and procedures while meeting customer expectations in terms of cost-effectiveness
• Assist team with training new operations and sales staff
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed
• Other tasks may be assigned as necessary including: setting up meetings, personal errands, event planning, CRM management, assist other team members.
• This is an in-person position

Qualifications:

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Compensation

Commensurate with experience