Executive Assistant

Veterans Health Administration

Philadelphia (Philadelphia County)

On-site

USD 99,000 - 128,000

Full time

7 days ago

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Job summary

U.S. Department of Veterans Affairs at Corporal Michael J. Crescenz VA Medical Center seeks an Executive Assistant to the Associate Director of Patient Care Services.

The EA provides expert support to health care management officials by analyzing, evaluating, advising on and coordinating care delivery systems and operations. The role requires leadership, strategic planning, and the ability to translate VA policies into center-level procedures.

Qualifications

Analytical and evaluative thinking to support health care operations.
Leadership to guide PCS/ADPCS priorities and staff.
Ability to interpret VA policies and translate them to center level.

Responsibilities

Provide executive support to the PCS/ADPCS and MC management staff.
Analyze, advise, and coordinate health care delivery systems and operations.
Develop space plans and manage administrative and clinical management systems.
Interpret VA policy and translate it to medical center policy.
Support staff recruitment and organizational change proposals.

Skills

Analytical skills

Leadership

Health care operations

Policy interpretation

Tools

Reports management

Information management

Job description

Department: Department of Veterans Affairs

This position will serve as Executive Assistant to the Associate Director of Patient Care Services at Corporal Michael J. Crescenz VA Medical Center providing expert support to health care management officials by analyzing, evaluating, advising on and/or coordinating health care delivery systems and operations.

Key Responsibilities

Duties and responsibilities include: This position is organizationally located in the Corporal Michael J. Crescenz VA Medical Center (MC) reporting to the Office of the Associate Director Patient Care Services (ADPCS). Incumbent establishes an atmosphere conducive to the accomplishment of the basic mission of the MC, providing leadership and setting priorities in utilization and implementation of sound management practices and principles for the MC.

The Executive Assistant (EA) functions as administrative lead for PCS/ADPCS with minimal direction from the Executive Leader, providing support to the Executive Office and to subordinate Service Line's managers and staff in Patient Care Services as well as other MC management officials. The EA analyzes, advises, and coordinates health care delivery systems, prepares reports, and makes recommendations for change.

The EA manages the PCS long and short-range facility space plans to meet the needs of the Veterans and staff of MC. The incumbent develops management improvement programs or revised policy and procedure requirements for more effective application of various administrative and clinical management systems such as reports management, information management, etc.

The incumbent formulates recommendations to include specific plans to address/correct deficiencies and/or to increase positive accomplishments of administrative/clinical practices. The incumbent carries direct responsibility for seeking and finding practical solutions that may be achieved through short or long-range planning.

The incumbent assists in the development of all information required for policies, procedures, programs, education, research, and other special requirements. They interpret VHA and VISN policy and translate it to the medical center level in the form of medical center policy. The incumbent also reviews proposed programmatic and policy changes involving service lines, analyzing and evaluating functionality and other aspects of programs and policies.

The incumbent analyzes and evaluates on a quantitative or qualitative basis the efficiency and effectiveness of programs or operations in meeting established goals and objectives. Evaluates programs against short and long-range agency objectives, prepares and contributes to reports and presentations on program planning and evaluation, and acts as a liaison or handles communications with persons and/or groups within and outside the MC and VISN.

The incumbent performs analytical and evaluative work associated with maintaining daily clinical operations and managing other areas under their Executive Leader's responsibility. The incumbent coordinates and tracks staff recruitment efforts for services under their Executive Leader. The incumbent will review proposed organizational changes involving the establishment, consolidation, transfer, or regrouping of functions of one or more entities or sub-entities.

The incumbent uses broad knowledge of hospital administration, planning concepts, safety regulations, environment of care knowledge, and VA rules and regulations to formulate recommendations and complete tasks.

The EA has knowledge of Joint Commission and other external accreditation source rules and regulations, as well as knowledge associated with the development of position description, performance standards, administrative actions, performance improvement plans, control point management, etc. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 7:30 a.m. - 4:00 p.m. Telework: Not authorized. Virtual: This is not a virtual position. Position Description/PD#: Executive Assistant/PD642-072300

Requirements & Education

There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $98630 – $128221/yr.

What is the application deadline?

Applications close on 2026-11-05.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.