Executive Assistant

MassMutual; New York (NY); Hybrid; USD 73,000 - 92,000; Full time

Benefits offered by this job

Competitive salary

Bonus opportunities

Inclusive culture

Employee engagement

Job summary

MassMutual in New York, NY is seeking an Executive Assistant to partner with senior leaders in Enterprise Technology & Experience. In this hybrid role, you’ll manage calendars, coordinate travel and expenses, plan leadership meetings, and create presentations to keep priorities on track.

You’ll build relationships across the organization, support onboarding and special projects, and help foster an engaging, inclusive employee experience.

Qualifications

• 4+ years of experience providing administrative support to senior leaders or leadership teams
• 3+ years of experience managing complex calendars and coordinating across multiple stakeholders
• Proficiency with Microsoft Office Suite and ability to create presentations and reports for leadership
• Demonstrated ability to handle confidential information with discretion and professionalism

Responsibilities

• Manage complex executive calendars and proactively resolve scheduling conflicts
• Coordinate travel, expenses, invoices, and vendor-related activities
• Plan leadership meetings, team events, offsites, and recognition programs
• Create presentations, reports, communications, and Excel-based materials
• Anticipate challenges and provide proactive solutions to support business operations
• Coordinate onboarding, employee moves, transfers, and new hire support
• Partner across teams on special projects and organizational initiatives
• Build strong relationships with stakeholders across all levels of the organization
• Help create a positive, inclusive, and engaging employee experience

Skills

Calendar management

Executive support

Travel coordination

Relationship building

Discretion

Prioritization

Independent worker

Meeting coordination

Stakeholder management

Education

Associate's or Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Teams

Excel

Job description

Executive Assistant

Enterprise Infrastructure Services

Full Time, New York, NY (Hybrid)

The Opportunity

Are you a proactive, highly organized professional who enjoys making an impact behind the scenes? MassMutual is seeking an Executive Assistant to serve as a trusted partner to executive leaders in the Enterprise Technology & Experience organization. In this highly visible role, you'll support multiple senior leaders, helping them stay focused on strategic priorities while ensuring day-to-day operations run smoothly. You'll be a key member of their leadership teams, building relationships across the organization, solving problems, and contributing to a positive employee experience. If you thrive in a fast-paced environment, enjoy managing competing priorities, and take pride in creating order from complexity, we'd love to hear from you.

The Team

Enterprise Technology & Experience plays an important role in shaping MassMutual’s technology strategy and delivering the capabilities that support our customers, policyowners, advisors, and employees. Together, these teams establish enterprise technology standards, build and support insurance and wealth management solutions, and provide the systems and data that enable effective financial operations and informed business decisions. We are a collaborative, high-performing team that values accountability, teamwork, innovation, and employee engagement. We support one another, celebrate success, and create an environment where employees feel empowered to do their best work.

The Impact

As Executive Assistant, you'll be a trusted partner responsible for helping leaders and teams operate efficiently and effectively. You'll manage priorities, coordinate key activities, support organizational initiatives, and help foster a connected and engaging culture.

Key Responsibilities include but are not limited to:

• Manage complex executive calendars and proactively resolve scheduling conflicts
• Coordinate travel, expenses, invoices, and vendor-related activities
• Plan leadership meetings, team events, offsites, and recognition programs
• Create presentations, reports, communications, and Excel-based materials
• Anticipate challenges and provide proactive solutions to support business operations
• Coordinate onboarding, employee moves, transfers, and new hire support
• Partner across teams on special projects and organizational initiatives
• Build strong relationships with stakeholders across all levels of the organization
• Help create a positive, inclusive, and engaging employee experience

The Minimum Qualifications

• High school diploma
• 4+ years of experience providing administrative support to senior leaders, executives, or leadership teams, or equivalent experience supporting complex business operations
• 3+ years of experience managing complex calendars, scheduling meetings, and coordinating across multiple stakeholders

The Ideal Qualifications

• Associate’s or Bachelor’s degree
• 5+ years of experience in an executive administrative role
• 1+ year of experience working in the financial services industry
• Collaborative approach, with the ability to perform routine administrative support proactively and provide assistance as urgent situations or ad hoc needs arise
• High level of attention to detail
• High level of organizational skills
• Experience preparing professional communications, presentations, reports, and meeting materials for leadership audiences
• Experience coordinating travel arrangements, processing expenses, and supporting executive operations
• Proficiency with Microsoft Outlook, Word, PowerPoint, Teams, and Excel in a professional environment
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism
• Demonstrated ability to manage multiple competing priorities, work independently, and adapt in a fast-paced environment
• Strong ability to prioritize
• Strong ability to work autonomously in a collaborative environment
• Ability to make reasonable discretionary decisions

What You Can Expect at MassMutual

• Clear areas of ownership and accountability, with work that connects directly to company and customer outcomes
• A collaborative environment where perspectives are welcomed
• Access to learning, development, and internal networks that support continuous growth and skill-building over timeEmployee-led communities and forums that foster connection, learning, and inclusion across the organization
• A culture grounded in integrity, responsibility, and stewardship—supported by a company with a strong legacy and a future-focused mindset

Salary Range:

$73,000-$92,000

At MassMutual, we focus on ensuring fair equitable pay, by providing competitive salaries, along with incentive and bonus opportunities for all employees. Your total compensation package includes either a bonus target or in a sales-focused role a Variable Incentive Compensation component.

Why Join Us.

We’ve been around since 1851. During our history, we’ve learned a few things about making sure our customers are our top priority. In order to meet and exceed their expectations, we must have the best people providing the best thinking, products and services. To accomplish this, we celebrate an inclusive, vibrant and diverse culture that encourages growth, openness and opportunities for everyone. A career with MassMutual means you will be part of a strong, stable and ethical business with industry leading pay and benefits. And your voice will always be heard.

We help people secure their future and protect the ones they love. As a company owned by our policyowners, we are defined by mutuality and our vision to put customers first. It’s more than our company structure – it’s our way of life. We are a company of people protecting people. Our company exists because people are willing to share risk and resources, and rely on each other when it counts. At MassMutual, we Live Mutual.

MassMutual is an equal employment opportunity employer. We welcome all persons to apply.

If you need an accommodation to complete the application process, please contact us and share the specifics of the assistance you need.

At MassMutual, we focus on ensuring fair, equitable pay by providing competitive salaries, along with incentive and bonus opportunities for all employees. Your total compensation package includes either a bonus target or in a sales-focused role a Variable Incentive Compensation component. For more information about our extensive benefits offerings please check out our Total Rewards at a Glance.