Executive Assistant

Crewny; New York (NY); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Commuter Benefits

Paid Safe and Sick Leave

Employee Discount

Medical, Vision, and Dental Insurance

Job summary

Crew is seeking an experienced Executive Assistant to support a hospitality owner in a high-demand, dynamic environment in New York.

The role focuses on calendar management, correspondence, and meeting coordination, with an emphasis on confidentiality and autonomous problem-solving.

The ideal candidate is proactive, extremely detail-oriented, and adept at handling shifting priorities with discretion and professionalism.

Qualifications

• 5+ years executive support experience.
• Bachelor's degree in Business/Management or equivalent experience.
• Advanced proficiency in Google Suite, Toast POS, Resy, R365 (or accounting software).
• Experience with expense management and financial tracking systems.
• Excellent written and verbal communication skills.
• Superior organizational skills and proven ability to prioritize multiple tasks.
• Professional presentation meeting Company standards.

Responsibilities

• Manage the owner’s calendar, scheduling meetings and travel arrangements.
• Coordinate and prepare materials for meetings, including agendas and presentations.
• Serve as primary contact for owner communications, screening calls and emails.
• Balance and prioritize requests while managing competing demands.
• Handle confidential information with integrity and discretion.
• Prepare correspondence, reports, presentations, and executive documents.
• Coordinate special projects ensuring timely completion.
• Maintain comprehensive filing and organizational systems.
• Assist with expense reporting, invoice processing, and budget tracking with accounting team.
• Support meetings, investor relations, and high-level business functions.
• Liaise with departments to facilitate requests and ensure communication.

Skills

Executive support

Google Suite

Resy

Toast POS

Expense management

Financial tracking

Written & verbal communication

Organization & prioritization

Professional presentation

Education

Bachelor's degree in Business/Management

Some college coursework

High school diploma

Tools

Google Suite

Toast POS

Resy

R365

Job description

Executive Assistant

Crew is searching for an experienced Executive Assistant for one of our owners!

Crew

Crew is an innovative hospitality group that creates and operates experience focused restaurants and nautical ventures in New York and beyond.

With a focus on stunning locations, committed employees, engaged leadership, and appealing food and beverage offerings, Crew has created an outstanding work environment with leading industry pay and great opportunities for advancement.

Crew is built on a simple premise: creating experiences that we love and sharing them with the world. Whether it’s sipping cocktails on a historic schooner overlooking New York Harbor or enjoying sustainable oysters in a cozy New Orleans hideaway, we focus on making the places we wish existed.

Crew's award-winning restaurants include Grand Banks (Tribeca), Holywater (Tribeca), Pilot (Brooklyn Heights), High Tide (Dumbo), Drift In (West Village), Island Oyster, (Governors Island), and Seaworthy (New Orleans). And there are more on the way.

Crew’s flagship restaurant, Grand Banks, was named "The Absolute Best Waterfront Restaurant in New York" by New York Magazine, one of the “Best Waterfront Restaurants in the World” by CNN Travel, "Best Outdoor Dining in New York City" by The Village Voice, "Best Oyster Bar in New York City" by The New York Observer, and one of the "Three Best Bars in New York" by Conde Nast Traveler.

Seaworthy topped Eater's monthly Heatmap of New Orleans Restaurants for six months post opening, and was named "Seafood Restaurant of the Year" by New Orleans Magazine, and one of New Orleans "Five Best New Restaurants" by the Times Picayune.

Vogue has named Grand Banks, Island Oyster, and Pilot the top three places to drink outside in New York City; AM New York named Pilot the Best Boat Bar in New York City; and Island Oyster was nominated for a James Beard Foundation Award for Restaurant Design.

Holywater, Crew’s most recent venture, spent it’s first six months on Eaters list of NYC’s Hottest New Cocktail bars and it’s launch was celebrated by The New York Times, Town & Country, Elle Decor, and more. https://crewny.com/

Location

225 West St, New York, NY 10013

Pay

Up to $110,000

Schedule

Full Time

Position Summary

The Executive Assistant provides high-level administrative support to one hospitality company owner, including calendar management, correspondence, and meeting coordination. Serves as liaison between owner and departments. Exercises independent judgment and manages multiple projects with minimal supervision.

The owner is highly technically savvy and detail oriented. He requires a thoughtful, methodical assistant who is able to understand and act on shifting priorities and tasks in an agile and efficient manner. The owner works best with an assistant who is self-motivated and willing to troubleshoot and problem solve independently.

The ideal candidate is proactive, incredibly detail-oriented, and has excellent communication skills. Must maintain confidentiality and handle sensitive information with discretion. Requires an independently motivated individual who works autonomously while managing diverse needs of the owner.

Essential Duties & Responsibilities

• Manage the owner’s calendar, scheduling meetings, appointments, and travel arrangements
• Coordinate and prepare materials for meetings, including agendas and presentations
• Serve as primary contact for owner communications, screening calls and emails
• Balance and prioritize requests while managing competing demands
• Handle confidential information with integrity and discretion
• Prepare correspondence, reports, presentations, and executive documents
• Coordinate special projects ensuring timely completion
• Maintain comprehensive filing and organizational systems
• Assist with expense reporting, invoice processing, and budget tracking. Liaise with a third party accounting team on various ad-hoc matters
• Support meetings, investor relations, and high-level business functions
• Liaise with departments to facilitate requests and ensure communication
• Manage office supplies, equipment, and vendor relationships
• Handle personal tasks for owners maintaining professional boundaries

Minimum Qualifications

Tier 1 - Up to $110,000 annually

• 5+ years executive support experience
• Bachelor's degree in Business/Management or equivalent experience
• Advanced proficiency in Google Suite, Toast POS, Resy, R365 (or accounting software)
• Experience with expense management and financial tracking systems
• Excellent written and verbal communication skills
• Superior organizational skills and proven ability to prioritize multiple tasks
• Professional presentation meeting Company standards

Tier 2 - Up to $95,000 annually

• 3+ years executive support or administrative experience
• Some college coursework in relevant field preferred
• Experience with calendar management and project coordination
• Advanced proficiency in computer technologies
• Strong organizational skills and attention to detail
• Professional demeanor for all management levels
• Flexibility to adapt to changing priorities

Tier 3 - Up to $80,000 annually

• 1+ years administrative support experience
• High school diploma; some college preferred
• Basic calendar management and administrative coordination experience
• Proficiency in computer technologies with willingness to learn
• Good communication skills and organizational abilities
• Positive attitude and eagerness to learn
• Flexibility for variable hours based on executive needs

Additional Requirements

• Flexible hours including early mornings, evenings, and weekends
• Occasional travel for business projects, meetings, and conferences
• Maintain confidentiality and discretion
• Strong problem-solving skills and ability to anticipate needs
• Professional appearance at all times
• Ability to lift up to 15 pounds and sit for extended periods

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the functions of this job, an employee must walk, stand, or remain stationary during the entire shift. Employee must be able to continuously reach, bend, lift, carry, stoop and wipe with the potential for slipping or tripping. Employee must frequently wash their hands and lift or move up to 35 pounds.

Benefits

• Commuter Benefits
• Paid Safe and Sick Leave
• Employee Discount
• Medical, Vision, and Dental Insurance

Company Culture

We were raised in the hospitality industry and have come to believe that the highest calling is treating people well, making them feel at home, and communing over good food and drinks. It brings us all together.

We believe everyone should work in an environment where they are well compensated, culturally enriched, and treated with respect. Across the spectrum of our workforce, our employees take home industry leading income.

Equal Opportunity Employer

Crew (including affiliates) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, marital status, veteran status, or any other basis protected by local, state, or federal law.

We use E-Verify to confirm the identity and employment eligibility of all new hires.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. See Employee Anchor for a comprehensive list of all employee benefits, and refer to plan documents for all specifics, rules, and requirements of plans - above info is highlight information only and is subject to eligibility provisions, and the content of Crew documents. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.