Executive Assistant

Sompo International; New York (NY); On-site; USD 60,000 - 125,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Parental leave

Job summary

Sompo International seeks an Executive Assistant to support the General Counsel and related executives. You will manage high-level administrative tasks, complex calendars, travel logistics, and prepare professional materials for internal and external audiences.

Based in New York, NY or Morristown, NJ, you’ll work closely with senior leaders and legal teams in a fast-paced, collaborative environment, ensuring discretion and timely delivery of critical priorities.

Qualifications

• 7+ years of experience supporting C-suite or senior executive leadership in a fast-paced environment.
• Ability to manage competing priorities with sound judgment and discretion.
• Excellent organizational, planning, and time-management skills with strong attention to detail.
• Excellent written and verbal communication skills when interacting with senior stakeholders.
• Strong interpersonal skills and ability to collaborate across teams.
• High level of discretion and integrity with confidential information.
• Proactive, resourceful, and self-directed with initiative.
• Proficient in MS Office and collaboration platforms (Teams/Zoom).
• Experience with travel, expense management and executive communications.

Responsibilities

• Provide high-level administrative support to senior executives and manage priorities.
• Oversee complex calendar management across multiple stakeholders and time zones.
• Coordinate meetings, board activities, leadership sessions, and client engagements.
• Prepare polished presentations, reports, agendas, and briefing documents.
• Manage travel planning, itineraries, accommodations, transportation, and visas.
• Track deadlines and follow up on outstanding deliverables to ensure execution.
• Process expense reports and maintain reference materials.
• Maintain organizational charts, team contacts, and reporting documents.
• Create and update spreadsheets, reports, and presentation materials accurately.
• Collaborate with internal teams and external stakeholders for smooth coordination.
• Support special projects and continuous improvement of executive support processes.

Skills

C-suite support

Calendar management

Travel coordination

Executive communications

Discretion & integrity

Microsoft Office

Cross-functional collaboration

Education

Paralegal training or certification

Tools

Concur

Workday

Microsoft Teams

Zoom

Outlook

Excel

Visio

PowerPoint

Job description

Job Description

Sompo has a unique opportunity for an Executive Assistant to support the General Counsel.

The Executive Assistant serves as a trusted partner to the General Counsel, providing high-level administrative, logistical, and operational support. This role is instrumental in managing executive priorities, coordinating complex scheduling and travel, preparing professional materials, and ensuring the efficient execution of business activities. Success in this position requires sound judgment, strong attention to detail, discretion, and the ability to operate effectively in a fast-paced, highly collaborative environment.

This role will report directly to the General Counsel and will provide administrative support to the General Counsel, the Chief Compliance Officer and their teams.

Location: This position will be based out of our New York, NY or Morristown, NJ office. We strive for collaboration which is why we offer a work environment where our employees thrive and develop long lasting careers.

Duties and Responsibilities include:

• Provide high-level administrative support to senior executives, helping to manage priorities, optimize time, and enable effective decision-making.
• Oversee complex calendar management across multiple stakeholders, time zones, and shifting business priorities.
• Coordinate end-to-end logistics for meetings, board-related activities, leadership sessions, client engagements, and virtual events.
• Prepare polished presentations, reports, agendas, briefing documents, and other materials for executive and external audiences.
• Manage travel planning and related logistics, including itineraries, accommodations, transportation, and visa requirements.
• Monitor deadlines, track action items, and follow up on outstanding deliverables to support seamless execution.
• Process expense reports and maintain accurate administrative records and reference materials.
• Maintain organizational charts, team contacts, and reporting documents to support business operations.
• Create and update spreadsheets, reports, and presentation materials with accuracy and professionalism.
• Serve as a trusted cross-functional partner, collaborating with internal teams and external stakeholders to ensure smooth coordination.
• Support special projects and contribute to continuous improvement of executive support processes and team operations.
• Other duties as required by management

Skills and Qualifications

• 7+ years of experience supporting C-suite or senior executive leadership in a fast-paced, high-performance environment.
• Demonstrated ability to manage competing priorities, exercise sound judgment, and adapt quickly in a dynamic business setting.
• Exceptional organizational, planning, and time-management skills, with strong attention to detail and follow-through.
• Excellent written and verbal communication skills, with the ability to interact professionally and confidently with senior stakeholders.
• Strong interpersonal skills and a proven ability to build effective working relationships across teams and functions.
• High level of discretion, professionalism, and integrity in handling confidential and sensitive information.
• Proactive, resourceful, and self-directed, with the ability to anticipate needs and take initiative.
• Strong digital and technical proficiency, including advanced knowledge of Microsoft Office applications such as Outlook, Excel, Word, PowerPoint, and Visio.
• Experience supporting travel, expense management, meeting coordination, and executive communications.
• Familiarity with tools such as Concur, Workday, and collaboration platforms such as Microsoft Teams or Zoom is preferred.
• Paralegal training, certification, or experience is a plus, but not required.

Salary Range: $60,000– $125,000 - Actual compensation for this role will depend on several factors including the cost of living associated with your work location, your qualifications, skills, competencies, and relevant experience.

At Sompo International, we recognize that the talent, skills, and commitment of our employees drive our success. This is why we offer competitive, high-quality compensation and benefit programs to eligible employees.

Our compensation program is built on a foundation that promotes a pay-for-performance culture, resulting in higher incentive awards, on average, when the Company does well and lower incentive awards when the Company underperforms. The total compensation opportunity for all regular, full-time employees is a combination of base salary and incentives that gets adjusted upfront based on overall Company performance with final awards based on individual performance.

We continuously evaluate and update our benefit programs to ensure that our plans remain competitive and meet the needs of our employees and their dependents. Below is a summary of our current comprehensive U.S. benefit programs:

• Two medical plans to choose from, including a Traditional PPO & a Consumer Driven Health Plan with a Health Savings account providing a competitive employer contribution.
• Pharmacy benefits with mail order options.
• Dental benefits including orthodontia benefits for adults and children.
• Vision benefits.
• Health Care & Dependent Care Flexible Spending Accounts.
• Company-paid Life & AD&D benefits, including the option to purchase Supplemental life coverage for employee, spouse & children.
• Company-paid Disability benefits with very competitive salary continuation payments.
• 401(k) Retirement Savings Plan with competitive employer contributions.
• Competitive paid-time-off programs, including company-paid holidays.
• Competitive Parental Leave Benefits & Adoption Assistance program
• Employee Assistance Program
• Tax-Free Commuter Benefit
• Tuition Reimbursement & Professional Qualification benefits.

Sompo International is an equal-opportunity employer committed to a diverse workforce. M/F/D/V