Executive Assistant

Benchmark Education Company LLC; New Rochelle (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

Benchmark Education Company seeks an Executive Assistant to provide high-level administrative support to senior executives at our New Rochelle, NY office. The role manages calendars, coordinates meetings and travel, and handles confidential matters with professionalism and attention to detail.

The position requires 5+ years of executive support experience, strong organizational and communication skills, and proficiency with Microsoft Office, Outlook, and Teams.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 5+ years of experience supporting senior executives or C-suite leaders.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Advanced proficiency in Microsoft Office Suite, Outlook, Teams, and calendar management tools.
• Ability to manage competing priorities in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Manage and maintain complex executive calendars, including business and personal appointments.
• Coordinate meetings across multiple time zones and prepare agendas, materials, and logistics.
• Arrange domestic and international travel, accommodations, and itineraries.
• Process travel-related expenses and maintain records.
• Prepare correspondence, reports, and presentations; handle confidential information.
• Serve as liaison between executives and stakeholders and track action items.

Skills

Calendar management

Travel coordination

Meeting planning

Discretion

Communication

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Outlook

Teams

Job description

Position Summary

This position is onsite at our New Rochelle, NY office.

The Executive Assistant provides high-level administrative support to senior executive by managing complex calendars, coordinating meetings and travel, and ensuring the efficient operation of executive schedules. This role serves as a trusted partner, balancing business priorities, personal commitments, and confidential matters while maintaining exceptional professionalism and attention to detail.

Key Responsibilities

• Executive Calendar Management
  
  
  
  • Manage and maintain complex executive calendars, including business meetings, personal appointments, and special events.
  
  
  • Prioritize scheduling requests and resolve conflicts to optimize executive time and availability.
  
  
  • Coordinate internal and external meetings across multiple time zones.
  
  
  • Ensure executives are fully prepared for upcoming meetings through timely distribution of agendas, materials, and logistics.
  
  
  
  


• Meeting Coordination
  
  
  
  • Schedule and coordinate meetings, board meetings, leadership team meetings, and off-site events.
  
  
  • Arrange meeting logistics, including conference rooms, virtual meeting platforms, catering, and presentation materials.
  
  
  • Track action items and follow up on key commitments when requested.
  
  
  • Serve as a primary point of contact for meeting participants and stakeholders.
  
  
  
  


• Travel Management
  
  
  
  • Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries.
  
  
  • Prepare comprehensive travel schedules and ensure executives have all required travel documentation.
  
  
  • Manage travel changes and resolve issues that arise before or during travel.
  
  
  • Process travel-related expenses and maintain accurate records.
  
  
  
  


• Administrative Support
  
  
  
  • Handle confidential and sensitive information with discretion and professionalism.
  
  
  • Prepare correspondence, reports, presentations, and other business documents.
  
  
  • Manage expense reports, invoices, and executive-related administrative processes.
  
  
  • Support planning and execution of executive events and special projects.
  
  
  
  


• Relationship Management
  
  
  
  • Serve as a liaison between executives and internal or external stakeholders.
  
  
  • Build strong working relationships across all levels of the organization.
  
  
  • Demonstrate sound judgment in responding to inquiries and directing requests appropriately.
  
  
  
  

Qualifications

• Bachelor's degree preferred or equivalent professional experience.


• 5+ years of experience supporting senior executives or C-suite leaders.


• Exceptional organizational, time management, and multitasking skills.


• Strong written and verbal communication abilities.


• Advanced proficiency in Microsoft Office Suite, Outlook, Teams, and calendar management tools.


• Ability to manage competing priorities in a fast-paced environment.


• High level of professionalism, discretion, and confidentiality.

Key Competencies

• Calendar and schedule management


• Travel coordination and logistics


• Meeting planning and execution


• Attention to detail


• Communication and relationship building


• Problem-solving and adaptability


• Confidentiality and discretion


• Initiative and proactive planning

Salary Range

$80,000 - $100,000

The base salary range represents the low and high end of the expected salary range for the position. The base salary offered may depend on a variety of factors such as geographic location, experience, education, and skill level.

ABOUT BENCHMARK EDUCATION COMPANY

Benchmark Education Company (BEC) is a leading publisher of core, supplemental, and intervention literacy and language resources in English and Spanish, with valid and reliable digital assessments that inform instruction. BEC is also a provider of exceptional professional development to educators. BEC is recognized as a responsive publisher that offers equally rigorous and engaging digital, print, and hybrid learning materials grounded in the Science of Reading research. BEC monitors research outcomes carefully to create effective foundational resources that include strong decoding materials with systematic and explicit instruction and high-quality resources focused on language development and comprehension. BEC's content-rich and authentic texts offer instruction in close reading and analysis, multiple perspectives, and authentic literature while building world knowledge and reflecting the individuality of every student in each diverse classroom. Family owned and operated for more than 25 years, BEC is committed to partnering with educators to provide the best for all students through resources of exceptional quality, world-class professional learning, and effective and dedicated customer support.

Benchmark Education Publishing (BEC) and its affiliates are proud to be an Equal Opportunity Employer.

For further information, visit us at: https://www.benchmarkeducation.com

A Career at Benchmark Education Company

Are you interested in helping children of all abilities learn to read and write? Do you want a career that promises the satisfaction of inspiring teachers and administrators in their mission to provide instruction that gets results? Are you interested in the transition to a digital world of learning? If you want to join a creative, energetic, technology-focused, fast-paced company with a proven track record that promises continued professional growth, then consider a career with Benchmark Education Company.