Executive Assistant

Protege; New City (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Protege is seeking an Executive Assistant to support multiple executives in a fast-moving, cross-functional environment. This role sits close to company leadership and requires exceptional judgment, communication, discretion, and the ability to keep priorities moving when the operating context changes quickly.

The right person has experience in early-stage, hypergrowth, fast-paced, and high-pressure environments.

Qualifications

• 5+ years of experience supporting multiple senior executives in an early-stage, hypergrowth, or similarly ambiguous environment.
• Excellent written and verbal communication, with tactful diplomacy.
• Strong organizational systems to keep details from falling through the cracks.
• Discretion handling confidential information and sensitive material.
• Ability to leverage AI tools to improve workflows and efficiency.
• Comfort working across time zones and coordinating complex travel when needed.

Responsibilities

• Serve as the primary Executive Assistant and provide additional support to 3 other executives based on evolving business needs.
• Own complex calendars across multiple time zones, balancing priorities and preferences.
• Act as gatekeeper to evaluate requests and protect time for critical work.
• Coordinate domestic and international travel, visas, itineraries, and logistics.
• Anticipate needs and provide proactive support.
• Provide personal-assistant support for the Chief Scientific Officer and Co-Founder with discretion.
• Partner with the CEO's Chief of Staff to align leadership schedules and priorities.
• Identify conflicts and decisions that could become blockers.
• Support cross-functional projects and offsites as opportunities arise.

Skills

Executive support

Calendar management

Communication

Discretion

AI tools usage

Cross-functional collaboration

Tools

AI tools

Calendar software

Job description

Company Overview

We are building Protege to solve the biggest unmet need in AI — getting access to the right training data. The process today is time intensive, incredibly expensive, and often ends in failure. The Protege platform facilitates the secure, efficient, and privacy-centric exchange of AI training data.

Solving AI’s data problem is a generational opportunity. We’re backed by world-class investors and already powering partnerships with some of the most ambitious teams in AI. The company that succeeds will be one of the largest in AI — and in tech.

We’re a lean, fast-moving, high-trust team of builders who are obsessed with velocity and impact. Our culture is built for people who thrive on ambiguity, own outcomes, and want to shape the future of data and AI.

Role Overview

Protege is hiring an Executive Assistant to support multiple executives and create leverage across a fast-moving, cross-functional environment. This role sits close to company leadership and requires exceptional judgment, communication, discretion, and the ability to keep priorities moving when the operating context changes quickly.

The right person has experience in early-stage, hypergrowth, fast-paced, and high-pressure environments. They are equally strong in communicating in person and in writing, can work diplomatically with a wide range of personalities, and manage sensitive information with a high degree of confidentiality.

This role is for someone who can support multiple executives without losing context, create clarity across competing priorities, and remain calm and effective when plans shift.

What You’ll Do

• Serve as the primary Executive Assistant and provide additional support to 3 other executives based on evolving business needs.

• Own complex, frequently changing calendars across multiple time zones, balancing business priorities, executive preferences, and competing demands.

• Act as a thoughtful gatekeeper by evaluating requests, resolving scheduling conflicts, and protecting time for critical work.

• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, and other travel requirements.

• Anticipate needs, surface competing priorities, and provide increasingly proactive support.

• Provide occasional personal-assistant support for the Chief Scientific Officer and Co-Founder with discretion and confidentiality.

• Partner closely with the EA & Chief of Staff to the CEO to coordinate leadership schedules, meetings, travel, and shared priorities.

• Identify conflicts, dependencies, and decisions that require attention before they become blockers.

• Support cross-functional projects such as People team initiatives and company offsites as opportunities arise.

Who You Are

• Experienced: You have 5+ years of experience supporting multiple senior executives in an early-stage, hypergrowth, or similarly ambiguous environment.

• Relentless and Resourceful: You take ownership, act without waiting for detailed direction, and persist through obstacles until the job is done. You follow through on commitments and hold yourself to a high standard.

• Organized and Adaptable: You build systems that keep details from falling through the cracks, manage competing priorities, and shift gears quickly as needs change.

• A Trusted Partner and Clear Communicator: You build strong relationships, adapt to different working styles, and communicate with clarity and judgment. You are comfortable tactfully reinforcing commitments and driving follow-through.

• Discreet and Principled: You handle sensitive information with integrity and sound judgment. You know what to escalate, what to resolve independently, and how much context each stakeholder needs.

• AI-First: You use AI tools to improve workflows, automate repetitive tasks, and create operational leverage - not just for prompting and research.

Protege Values

Pass the Loved Ones’ Test

We act with integrity and do the right thing — especially when it’s hard and no one is watching.

Always Find a Way

We are resourceful, resilient builders who solve hard problems and push through obstacles.

Go Fast and Grow Fast

Velocity matters. We move with urgency, learn quickly, and continuously improve as individuals and as a company.

Practice Kindness and Candor

We communicate directly and respectfully, building trust through honest feedback and genuine care for one another.

Deliver Together

We win as one team. Collaboration, accountability, and shared ownership drive our success.

Own the Outcome. Hone the Craft.

We take pride in our work, sweat the details, and continuously raise the bar for excellence.