Executive Assistant

Socket.dev; Mountain View (CA); Hybrid; USD 88,000 - 109,000; Full time

Benefits offered by this job

Health insurance

Parental leave

401(k)

Job summary

Boston Consulting Group in Silicon Valley, Mountain View, CA, is seeking an Executive Assistant to support Managing Directors and Partners in a fast-paced, hybrid environment.

You will manage calendar and travel arrangements, track time and expenses, and coordinate cross-functional activities across BST. The role includes onboarding, office life, and contributing to our collaborative culture with a strong client-service mindset.

Qualifications

• Bachelor's degree strongly preferred.
• Minimum of 3 years supporting senior executives in fast-paced environments.
• Demonstrated leadership and customer service experience.

Responsibilities

• Manage MD/Partner calendar, complex meetings, and travel.
• End-to-end travel planning and time/expense tracking.
• Support administrative aspects of internal commitments and committees.
• Coordinate with clients, assistants, and BST peers for scheduling.
• Provide proactive support and back-up for the admin team.

Skills

Calendar scheduling

Travel coordination

Time/expense tracking

Client relationship

Team collaboration

Prioritization

Proactive partnership

Problem solving

Adaptability

Hybrid work mindset

Education

Bachelor's degree

Job description

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.
To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You'll Do

You are essential to our office, essential toour success. We are Boston Consulting Group (BCG), a 60-yearsyoung strategy consulting firm. Over the past few years, BCG has been ranked #1 in Consulting Magazine's annual "Best Firms to Work For" survey and #12 on Glassdoor’s Best Places to Work list.

While we are proud of our heritage, we are even more excited about our future, and if you are the person we are looking for,we'dbeexcitedto share it with you.In this role,you’rethe backbone of the function.

You ensure that the Managing Director & Partners (MDPs) you support have what they need to seamlessly serve ourclients andmeettheir internal commitments and goals. Youanticipatethe needs of your customers, lookahead,and prevent problems from arising.This position involves keeping up with the fast pace of our Consulting team by managing case teamlogistics, managing complex schedules (including internal and external meetings), end-to-end ownership of travel planning, and keeping track of time and expenses.

This role starts with a 30-day in-office onboarding period designed to build strong foundations and accelerate learning. After the first 30 days, we operate in a hybrid model.

At BCG, our people and relationships are at the heart of everything we do. We believe that in-person work is essential to our culture, mentorship, and professional development.That’swhy weoperatein a hybrid model, with the expectation that team members are in the office 3 to 5 days per week. This role is designed for those who thrive in a dynamic, collaborative environment and is not intended for fully remote or virtual work. While in the office, you will be surrounded by a community of intelligent, highlymotivated,and service-minded people. EAs help shape our culture by activelyparticipatingin officelife andcollaborate across functions to help fellow Business Services Team (BST) members. Our philosophy is to grow by growing others, and you will serve as role models to more junior members of theAdminteam. We work hard together, and we go out of our way to support each other – we want everyone to be successful,individuallyand as a team.

We foster a supportive environment that propels your growth in the areas that inspire you. We provide real-time feedback, nurture curiosity, empower decision-making, and allow room to learn from mistakes. The Executive Assistant role offersnumerousgrowth opportunities across a variety of areas including event planning, affiliation engagement, case teamlogisticsmanagement, client relationship building, and maximize how the MDP and Partnerallocatestheir time and energy. Your career at BCG will be at the intersection of your skills and desires and the needs of our business; it will only be limited by your investment.

You’re Good At

• Being a proactive partner and managing your MDP’s time in a fast-paced, high volume, and constantly evolving client service environment:
• Owns and drives calendar/complex meeting scheduling
• Coordinating end-to-end travel needs, including booking all travel and hotels, directions, commutingtimeand ground transportation
• Processing timesheets and expenses ona timelybasis
• Supporting administrative aspects of MDP internal commitments: practice area activities, BCG leadership committees, recruiting, etc.
• Buildingeffective working relationshipswith key stakeholders (this will becrucialto your success!):
• MDPs – Understands priorities and exercises sound judgment to makeappropriate trade-off
• Clients and their Assistants –facilitatethe scheduling process and relevant communications with friendly professionalism and high attention to detail; build client relationships
• EA and AA peers – lead case teamlogisticsand work together to support other Partners, Principals and BST leaders on the case team; provide back-up support to other assistant team members
• BST peers and internal resources – obtain and share information with wider team as needed; help case team navigate internal resources
• Proactively leaning in to support high leverage activities for MDPs (this will vary by need):
• Assistingwith account planning and client relationship management
• Conducting research and gathering information
• Assistingwith the creation and preparation of client team materials – slides, proposals, onboarding decks, including proofreading and copying/binding
• Additionalitems that you (or the MDPs) feel may be useful – becreative andthinkoutside the box
• Acting as a thought partner and trusted advisor to MDPs, their teams and others at BCG
• Keeping them informed of critical information they may not be aware of
• Guiding them toward making right decisions about use of time
• Taking initiative to bring things "from the back burner to the front burner" for MDPs
• Performing other duties as assigned or required, including some personal support; responsibilities will vary

What You'll Bring

• Bachelor's degree, strongly preferred

• Demonstrated leadership and/or customer service experience

• Minimum of 3 years of experience in a fast-paced environment (extremely fast paced!), supporting senior executives, strongly preferred

DO THESE BEHAVIORS/MENTALITY EXPECTATIONS RESONATE WITH YOUR SKILLS AND EXPERIENCE?

• High customer service orientation – highly responsive, strong interpersonal and communication skills, wants to delivergreat resultsat all times; obsessed with acts of service

• Strong intellectual curiosity – a hunger and desire to always be learning,experiencing,and growing

• Insightful – drives the business forward by connecting the dots

• Organized – excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets donein a timely manner

• Sweats the small stuff – strong attention to detail and accuracy, particularly when under pressure

• Relationship-oriented – ability to develop effective working relationships with the Consulting Team, clients, and the wider Business Services Team (BST) to help build trust, open doors, and create opportunity

• Team player – proactively seeks opportunities to help others; will goabove and beyondin order toget the job done

• Dedicated to our values – open and inclusive to all members of the team and support them as equals

• Committed to improving the status quo – we respect and hire people who are willing to ask questions or make suggestions, even if it is turned down

• Good judgment – highly professional and diplomatic (dealing with consultants who can be very demanding at times can be a challenge, but a challengeyou'reup for), knows when to ask for help or advice, is perceptive and practical

• Trustworthy – a vault (you will be privy to confidential information)

• Flexibility –doesn'tget frustrated by priorities changing; open to feedback, adjusts to different working styles; embraces new ways of working in a hybrid environment

• Self-motivated – a "can-do" demeanor with an entrepreneurial spirit and a desire to take on an increasing level of responsibilities

• Passion – hone your “superpower” and bring your true authentic self to work

Who You'll Work With

You’llbe working within a motivated, close-knit team reporting to the Administrative Services Manager. The team is very collaborative andenjoyscontinuous learning and mentoring each other. Your manager will be a great resource for support andcoaching andwill provide developmental guidance and support asyougrow your career at BCG.

Additional info

Location: Silicon Valley - Mountain View, CA

Hybrid policy:
At BCG, our people and relationships are at the heart of everything we do. We believe that in-person work is essential to our culture, mentorship, and professional development. That’s why we operate on a hybrid model, with the expectation that team members will be in the office 3 to 5 days per week. This role is designed for those who thrive in a dynamic, collaborative environment and is not intended for remote or virtual work.

Compensation Information:

Total compensation for this role includes base salary, annual discretionary performance bonus, retirement contribution, and a market leading benefits package described below.

The base salary range for this role is $88,000 - $109,000.

This is an estimated range and specific base salaries within the range depend on factors such as office location, experience, and skill set. It is not common for new BCG employees to be hired at the high-end of the salary range. BCG regularly reviews its ranges to ensure market competitiveness.

In addition to your base salary, your total compensation will include a discretionary bonus of up to 12% and a generous retirement contribution that starts at 5% and moves to 10% after 2 years.

At BCG, we are committed to offering a comprehensive benefit program that includes everything our employees and their families need to be well and live life to the fullest. We pay the full cost of medical, dental, and vision coverage for employees – and their eligible family members.* That’s zero dollars in premiums taken from employee paychecks.

All of our plans provide best in class coverage:

• Zero dollar ($0) health insurance premiums for BCG employees, spouses, and children
• Low $10 (USD) copays for trips to the doctor, urgent care visits and prescriptions for generic drugs
• Dental coverage, including up to $5,000 in orthodontia benefits
• Vision insurance with coverage for both glasses and contact lenses annually
• Reimbursement for gym memberships and other fitness activities
• Fully vested Profit Sharing Retirement Fund contributions made annually, whether you contribute or not, plus the option for employees to make personal contributions to a 401(k) plan
• Paid Parental Leave and other family benefits such as elective egg freezing, surrogacy, and adoption reimbursement
• Generous paid time off including 12 holidays per year, an annual office closure between Christmas and New Years, and 15 vacation days per year (earned at 1.25 days per month)
• Paid sick time on an as needed basis

*Employees, spouses, and children are covered at no cost. Employees share in the cost of domestic partner coverage.

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
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