Executive Assistant

Aphora Health, Inc.; Morrisville (NC); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive pay

Health, dental, and vision insurance (

Paid time off and holidays (full-time)

Job summary

Aphora Health, Inc. in Morrisville, NC is seeking an Executive Assistant to support busy executives with calendar management, meeting coordination, and confidential communications.

You will help with documentation, process tracking, and onboarding of new team members. Ideal candidates are highly organized, proactive, tech-savvy, and able to thrive in a fast-paced startup environment while maintaining discretion and delivering accurate, timely support across travel, meetings, and administrative

Qualifications

• 5+ years of administrative, executive support or comparable professional experience.
• Experience directly supporting executives.
• Excellent written and verbal communication skills.
• HIPAA awareness and handling confidential information.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel logistics
• Coordinate meetings and events, including venues, catering, supplies, room setup
• Prepare and edit correspondence, reports, and presentations
• Attend designated executive, leadership and operational meetings
• Maintain accurate, organized records of key discussions, decisions, action-items and follow-up requirements
• Follow executive direction regarding sensitive or confidential discussions
• Maintain digital filing systems and ensure documents are up to date
• Manage office supply inventory, restocking, and organizing materials for the team
• Assist with onboarding and administrative processes for new team members
• Build administrative processes and/or improve existing workflows
• Serve as a point of contact for general inquiries and internal support
• Perform other administrative duties as assigned

Skills

Executive support

Time management

Communication

Independent work

Tools

Microsoft Office

DocuSign

Video conferencing tools

Job description

Aphora Health is a rapidly growing healthcare services and software company based in Morrisville, NC. We serve self-insured employers and individuals across the U.S., transforming pharmacy benefits by slashing prescription costs through a blend of pharmacy sourcing and AI-driven analytics. Our company is founded on delivering transparent pricing, seamless integration, and high-touch care navigation to ensure better access, significant savings, and uninterrupted care across specialty, brand, and generic medications. Our mission is to make prescription medications more affordable, accessible, and easier to navigate, without compromising quality or support.

Position Summary:

We are seeking a highly organized and detail-oriented Executive Assistant to join our team. In this role, you will manage schedules, coordinate meetings, handle communications, and assist with documentation and process tracking. The ideal candidate uses discretion, is proactive, tech-savvy, and thrives in a fast-paced startup environment.

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate travel logistics
• Coordinate meetings and events, including venues, catering, supplies, room setup
• Prepare and edit correspondence, reports, and presentations
• Attend designated executive, leadership and operational meetings
• Maintain accurate, organized records of key discussions, decisions, action-items and follow-up requirements
• Follow executive direction regarding sensitive or confidential discussions
• Maintain digital filing systems and ensure documents are up to date
• Manage office supply inventory, restocking, and organizing materials for the team
• Assist with onboarding and administrative processes for new team members
• Build administrative processes and/or improve existing workflows
• Serve as a point of contact for general inquiries and internal support
• Perform other administrative duties as assigned

Qualifications:

• 5years of administrative, executive support or comparable professional experience
• Experience directly supporting executives preferred
• Experience managing confidential healthcare or financial information (HIPAA awareness)
• Exceptional organizational and time-management skills with the ability to manage and properly prioritize multiple competing demands
• Excellent written and verbal communication skills
• Strong proficiency in Microsoft Office, Docusign, and virtual meeting tools
• Strong technical aptitude with the ability to quickly learn new software and tools
• Comfortable working independently
• Highly responsive and works with a sense of urgency
• Competitive pay
• Health, dental, and vision insurance (full-time only)
• Paid time off and holidays (full-time only)