Executive Assistant

Coloplast; Minneapolis (MN); Hybrid; USD 47,000 - 70,000; Full time

Benefits offered by this job

Health and Wellness

Financial Security

Work-Life Balance

Professional Development

Recognition and Rewards

Community and Culture

Competitive Compensation

Job summary

Coloplast is seeking an Executive Assistant to support the North America Chronic Care Management Team. The role demands high efficiency, strong project management, and the ability to manage complex schedules with confidentiality and discretion.

The successful candidate will interact with executive and senior leadership, coordinate meetings and travel, prepare high-level reports, and ensure timely, accurate execution of tasks to support business partners and customers.

Qualifications

• Associates or Bachelor's degree with 5+ years in executive administrative roles.
• Advanced MS Office skills including Word, Excel, PowerPoint and Outlook.
• High initiative, sound judgment and ability to handle confidential information.

Responsibilities

• Proactively manages information flow to maximize VP productivity and urgency alignment.
• Complex calendar management for VP, Director of Sales, and Director of Marketing.
• Travel scheduling and itineraries, domestic and international.
• Prepares reports and high-level presentations; monitors expense reports and approvals.
• Plans events and onboarding support for new team members; ensures organizational readiness.
• Interacts with executives and senior leadership; maintains professional standards and ethics.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Prioritization

Stakeholder management

Education

Associates or Bachelor's degree

Tools

Windows

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

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The Executive Assistant is responsible for providing administrative support to the North America Chronic Care
Management Team. This position requires the ability to work with high efficiency, strong project management
skills and to successfully implement and manage complex plans and schedules. This individual will respond with
appropriate urgency to situations and events that require immediate response, maintain confidentiality of
information and possess exceptional organization and communication skills.
The successful candidate will represent the department at the highest organization level, which results in a
positive customer/business partner experience. This role requires professional and frequent interaction with
executive and senior leadership levels within the Coloplast organization.

Major Areas of Accountability

• Proactively manages information flow to maximize the Vice President’s productivity and ensure all
  requests receive attention with the proper level of urgency
• Complex calendar management - manages calendars and scheduling for the Vice President, the Director
  of Sales, and the Director of Marketing. This includes coordination and planning various meetings and
  logistics associated with the scheduled events.
• Travel management – manages travel scheduling/itineraries, both domestic and international
• Prepares reports and assists in the preparation of high-level presentations
• Monitors/completes expense reports, in accordance with company policies and guidelines. Routes
  reports and approvals appropriately.
• Owns administrative details and handles routine issues independently in a high quality, timely manner
• Effectively manages priorities, including organization of workflow and partnering with colleagues to
  accomplish tasks and balance workload
• Collaborates with colleagues to recommend most cost-effective ways to complete tasks
• Plans selected events and meetings hosted by Vice President, Director of Sales and Director of
  Marketing; may manage associated travel for meetings and events
• Provides on-boarding support for new team members
• Handles administrative tasks to ensure the North America Wound and Skin Care team is prepared and
  equipped to be productive, including ordering supplies for the department.
• Maintains moderate degree of international contact and coordination with global colleagues and
  leadership
• Occasionally interacts with key customers, scheduling customer events, trouble-shooting issues, and
  maintaining important relationships
• Coloplast employees are required to conduct business to the highest ethical and professional standards; comply with applicable laws and regulations, the Advamed Code of Ethics on Interactions with
  Healthcare Professionals, and company policies.
• Other job duties as assigned

Basic Qualifications

Coloplast is an Equal Opportunity Employer.

• Associates or Bachelor’s degree and/or a combination of 5+ years working at the executive
  administrative level
• Advanced level knowledge of Windows desktop applications and Microsoft Office (advanced Word, Excel,
  PowerPoint and Outlook) skills are essential
• A high degree of initiative, sound judgment and sensitivity in maintaining confidential materials with
  discretion
• Excellent interpersonal skills to deal with people at all levels, in person and over the phone, both within
  and outside the company
• Strong attention to detail and follow through skills
• Independent judgment and time management skills are required
• Schedule flexibility – ability to work occasional evening/weekend

• Health and Wellness:Comprehensive medical, dental, and vision insurance plans to keep you and your family healthy. Plus, access to company sponsored wellness programs and mental health resources, paid leave of absence for qualifying events and generous paid parental leave for both birthing and non-birthing parents.
• Financial Security:A competitive 401(k) plan with company match that vest immediately, financial planning services to help you secure your future, and corporate discount programs for goods and services.
• Work-Life Balance:Generous paid time off, flexible work hours, and flexible work arrangement options to help you balance your personal and professional life may be available.
• Professional Development:Opportunities for continuous learning and career advancement through training programs, mentorship, and tuition reimbursement.
• Recognition and Rewards:Recognition programs to celebrate achievements and contributions, including peer recognition, bonuses, awards, and special events.
• Community and Culture:A supportive work environment where everyone feels valued, and has a sense of belonging. Participate in team-building activities, volunteer opportunities, and company-sponsored events. Sustainability strategy that outlines our ambitions for how to run our company in a more sustainable way.
• Competitive Compensation: The compensation range for this position is $34.00/hour - $51.00/hour. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location. Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or incentives.

Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 16,000 people and with products available in more than 143 countries, we are one of the world ´ s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward – we explore, learn and look for new ways of doing things.

Coloplast employees are required to conduct business to the highest ethical and professional standards; comply with applicable laws and regulations, the Advamed Code of Ethics on Interactions with Healthcare Professionals, and company policies.

Coloplast is committed to a policy of Equal Employment Opportunity (EEO) which means we employ and promote individuals based on their merits, regardless of race, color, religion, sex, national origin, age, disability, veteran status, pregnancy, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status, status with regards to public assistance or any other protected classification.

Coloplast Group - Holtedam 1 - Humlebaek - DK 3050 - Denmark