Executive Assistant

Amplifon SPA; Minneapolis (MN); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Hearing aid benefits

Tuition reimbursement

Generous vacation

Paid holidays

Volunteer time off

Parental leave

Bereavement

Wellness hub

EAP

Ampli-Academy

LinkedIn Learning

Coursera

Commuter reimbursement

Job summary

Amplifon is seeking an Executive Assistant to provide high-level administrative support to multiple senior executives in a fast-paced, global environment. You will handle complex calendars, travel, and meetings while prioritizing competing demands and ensuring alignment with leadership objectives.

The role reports to the Senior Vice President of Miracle-Ear Franchise and requires strong discretion, collaboration with Finance/HR/Legal, and a commitment to confidentiality and professionalism.

Qualifications

• Associate’s degree or equivalent combination of education and relevant administrative experience.
• 7+ years of experience supporting multiple senior executives in a complex, fast-paced corporate environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Teams, PowerPoint, Word, Excel, SharePoint, CoPilot).
• Experience using ERP, procurement, and expense management systems (Oracle, Concur, SAP, Emburse).

Responsibilities

• Manage complex calendars for multiple senior executives in a fast-paced environment.
• Proactively align executive time with strategic priorities and leadership commitments.
• Prepare executives for meetings by coordinating agendas, materials, logistics, and follow-up.
• Coordinate domestic and international travel arrangements and itineraries.
• Plan leadership meetings, off-sites, and corporate events with internal teams.
• Draft and coordinate executive communications and confidential materials.

Skills

Calendar management

Executive support

Travel coordination

Meeting planning

Communication

Education

Associate’s degree or equivalent

Tools

Oracle

Concur

SAP

Emburse

Job description

We are seeking a Executive Assistant who is ready to join an organization that combines passion and performance to shape a better world. As a Global Top Employer 2026, Amplifon is a place where your expertise improves lives and accelerates your career.

In this role, you will provide high-level administrative support to multiple senior executives, enabling efficient execution of business priorities through expert calendar management, travel coordination, meeting planning, communication support, and operational coordination. As a trusted partner to executive leadership, you will help maximize executive effectiveness, prioritize competing demands, and drive organizational alignment. This role reports to the Senior Vice President of Miracle-Ear Franchise.

Compensation: Based on qualifications we anticipate the hiring range will be $70,000 - $85,000.

Hybrid Work: We require team members to be in our downtown Minneapolis office three days per week, offering flexibility while fostering in-person collaboration.

Benefits Offered:

• Health & Financial:Medical, Dental, Vision, 401(k) with company match, family hearing aid benefits, and tuition reimbursement.
• Work-life Balance:Generous vacation, safe and sick leave, paid holidays, paid volunteer time off, parental leave and bereavement.
• Well-being:Access to our Wellness Hub and Employee Assistance Program (EAP), providing holistic support for you and your family.
• Career Development:Access to Ampli-Academy, LinkedIn Learning, Coursera, team training, and additional specialized training.
• Commuter Support:Reimbursement for transportation (parking downtown, bus or train).

Key Responsibilities:

• Manage complex calendars, scheduling, and prioritization for multiple senior executives in a fast-paced environment.
• Proactively align executive time and activities with strategic priorities, business objectives, and leadership commitments.
• Prepare executives for meetings by coordinating agendas, materials, logistics, and action-item follow-up.
• Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and transportation.
• Plan and support leadership meetings, off-sites, and corporate events while partnering with internal teams to ensure seamless execution.
• Serve as a key liaison for executive interactions and stakeholder coordination.

Expense, Communication & Operational Support

• Manage executive expense reporting, purchase orders, invoice coordination, and vendor payment processes.
• Draft and coordinate executive communications, presentations, correspondence, and meeting materials while maintaining strict confidentiality.
• Partner cross-functionally with Finance, HR, Legal, Operations, and other stakeholders to support leadership initiatives and office operations.

Must-Have Qualifications:

Associate’s degree or equivalent combination of education and relevant administrative experience.

7+ years of experience supporting multiple senior executives in a complex, fast-paced corporate environment.

Advanced proficiency in Microsoft Office Suite, including Outlook, Teams, PowerPoint, Word, Excel, SharePoint, and CoPilot.

• Experience using ERP, procurement, and expense management systems (e.g., Oracle, Concur, SAP, Emburse).

Experience managing executive calendars, travel coordination, expense reporting, and financial processes such as purchase orders and invoice management.

Strong organizational, prioritization, written communication, and relationship-management skills.

Ability to handle highly confidential information with professionalism, discretion, and sound judgment.

Preferred Qualifications:

• Experience supporting executives within a global, matrixed organization.
• Strong prioritization, judgment, and organizational agility in managing competing demands.
• Demonstrated executive presence with the ability to build trust, influence stakeholders, and navigate complex environments.
• Highly proactive, detail-oriented, and able to anticipate needs while maintaining accuracy and quality.
• Proven ability to work independently, exercise discretion, and take ownership in a fast-paced environment.

Amplifon is the global leader in the hearing care retail market, empowering people to rediscover all the emotions of sound. With a presence in 25 countries and 20,300 employees worldwide, we are a team of diverse, innovative talent dedicated to improving lives through customer experience.

Amplifon Americas, headquartered in Minneapolis, MN, supports Amplifon Canada, Amplifon Hearing Health Care, GAES and Miracle-Ear bridging retail and insurance industries to provide comprehensive hearing well-being across Canada, LATAM, and the United States.

Miracle-Earhas been in business for over 75 years, providing leading innovative hearing solutions that improve lives, relationships, and communities. With over 1,500 franchised and corporate-owned retail clinics across the U.S., we’re committed to connecting customers to the world of sound around them.

Please note that AI tools may be used to assist in resume screening. All hiring decisions are made by our recruitment team.

We are an equal opportunity employer and value diversity at our company. We do not discriminateon the basis ofrace, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If selected for an interview, please advise our Human Resources team if you require accommodation during the interview and assessment process and we will work with you to meet your accessibility needs.

Candidates must be authorized to work in the United States on a full-time basis without the need for current or future sponsorship. This role is not eligible for visa sponsorship, including but not limited to OPT, CPT, or H-1B.