Executive Assistant

AES; Louisville (KY); On-site; USD 87,000 - 105,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

401(k) eligibility

Paid time off (vacation, sick leave, +

Job summary

AES is seeking an Executive Assistant to provide strategic executive-level support to two Senior Leadership Team executives within AES US Renewables and Power. This role offers a unique opportunity to partner with senior leaders, support high-impact work, and develop deep business knowledge in a fast-paced, global environment.

The role involves managing calendars, coordinating meetings, travel arrangements, and preparing confidential materials, while collaborating with other Executive Assistants

Qualifications

• 3+ years of administrative support experience, including executive-level support.
• Strong organizational and planning skills, with experience coordinating travel, managing expenses, and supporting invoice-processing activities.
• Proficiency in Microsoft Word and Outlook, with working knowledge of PowerPoint and Excel.
• Ability to handle highly confidential information with professionalism and discretion.
• Excellent verbal and written communication skills and ability to interact with diverse stakeholders.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Proactively manage executives’ calendars, including scheduling and coordinating meetings.
• Serve as a key point of contact, coordinating communications across leadership teams and meetings.
• Coordinate domestic and international travel arrangements for executives and stakeholders.
• Collaborate with Executive Assistants to ensure coordinated engagements.
• Plan and coordinate meetings, team events, and other activities.
• Prepare correspondence, presentations, reports, and confidential materials.
• Manage executive expense reports and reimbursement processes.
• Monitor expenditures and assist with monthly accruals and vendor coordination (SAP, ReadSoft, Ariba).
• Support creation and refinement of PowerPoint presentations for leadership meetings.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Strong communication

Interpersonal skills

Discretion with confidential info

Independent & team worker

Tools

SAP

ReadSoft

Ariba

Job description

Are you ready to be part of a companythat’snot just talking about the future, but actively shaping it? Join The AES Corporation, the largest US-based global power company witha teamof 8,300employees across 12 countries.
AES has been ranked #1 byBloombergNEF in renewable energy sales to corporations in the US and Americas for five consecutive years, providing electricityfor millions of peopleworldwide.
We are proud to foster a strong workplace culture, earning prominent positions in Great Place to Work™ rankings across the markets where weoperate. AES was also named one of the World’s Most Ethical Companies for the 13th consecutive year in 2026, highlighting our dedication to integrity, transparency, and responsible business practices.

Our spirit of innovation continues to earn industry recognition. AES is the only seven-time winner of the Edison Electric Institute’s Edison Awards in the twenty-first century, a distinction honoringglobal leadership in advancing the electric power industry.
Ifyou’reready to be part of a companythat’snot just adapting to change, but driving it, AES is the place for you.We’renot just building a more sustainable future,we’repowering it.

About the Role

The Executive Assistant will provide strategic executive-level support to two Senior Leadership Team executives within AES US Renewables and Power. This role offers a unique opportunity to partner closely with senior leaders, gain exposure to key business priorities, and contribute to the success of a growing organization focused on advancing the future of energy.

The successful candidate will thrive in a fast-paced, collaborative, and global environment and enjoy building strong relationships with leaders, colleagues, and external stakeholders. This position offers opportunities to expand professional skills, participate in cross-functional initiatives, and develop deep business knowledge while supporting high-impact work across the organization.

Key Responsibilities

Responsibilities include, but are not limited to:

• Proactively manage executives’ calendars, including scheduling appointments, coordinating Microsoft Teams meetings, prioritizing competing demands, anticipating scheduling conflicts, and handling sensitive and confidential information with discretion.
• Serve as a key point of contact, facilitating communication across leadership teams, coordinating recurring team meetings, and maintaining team collaboration platforms, including Microsoft Teams, Viva Engage, and SharePoint.
• Coordinate domestic and international travel arrangements for executives and key stakeholders, including transportation, accommodations, visas, and other logistics as needed.
• Partner closely with Executive Assistants across AES to ensure executive engagements are coordinated efficiently and effectively.
• Lead the planning and coordination of meetings, team events, networking opportunities, and other organizational activities.
• Prepare correspondence, presentations, reports, and other confidential materials, while maintaining contact and distribution lists.
• Manage executive expense reports and reimbursement processes.
• Monitor departmental expenditures and budget records; support monthly accruals, invoice processing, purchase order activities, and vendor coordination through systems such as SAP, ReadSoft, and Ariba.
• Support the creation and refinement of PowerPoint presentations and other communication materials for leadership meetings, team updates, and internal or external speaking engagements.
• Collaborate with fellow Executive Assistants, providing coordination, knowledge sharing, and backup support when needed.
• Support special projects and other administrative or operational initiatives as assigned.

Qualifications & Experience

Required Qualifications

• 3+ years of administrative support experience, including experience supporting executive-level leaders.
• Strong organizational and planning skills, with experience coordinating travel, managing expenses, and supporting invoice-processing activities.
• Proficiency in Microsoft Word and Outlook, with working knowledge of PowerPoint and Excel.
• Ability to handle highly confidential information with professionalism and discretion.
• Ability to adapt and prioritize effectively in a dynamic, fast-paced environment.
• Strong verbal and written communication skills, with the ability to interact effectively with a wide range of stakeholders.
• Excellent interpersonal skills and the ability to build positive working relationships across teams and cultures.
• Ability to manage multiple priorities simultaneously while maintaining attention to detail and delivering high-quality work.
• Demonstrated ability to work independently while also collaborating effectively within a team environment.

Preferred Qualifications

• Experience supporting senior executives in a corporate or global business environment.
• Experience working with SAP, ReadSoft, Ariba, or similar financial and procurement systems.
• Experience supporting presentations, communications, or event coordination activities.
• A proactive mindset with a strong sense of ownership, accountability, and continuous improvement.

AES is an Equal Opportunity Employer who is committed to building strength and delivering long-term sustainability through diversity and inclusion. Respecting all backgrounds, differences and perspectives enables us to improve the lives of our people, customers, suppliers, contractors, and the communities in which we live and work. All qualified applicants will receive consideration for employment without regard to sex, sexual orientation, gender, gender identity and/or expression, race, national origin, ethnicity, age, religion, marital status, physical or mental disability, pregnancy, childbirth, or related medical condition, military or veteran status, or any other characteristic protected under applicable law. E-Verify Notice: AES will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information from each new employee’s I-9 to confirm work authorization.

The expected salary for this position, at commencement of employment, is between $87,000 and $104,550/year; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position also includes annual bonus. The benefits offered for this position are: medical, dental, and vision coverage, life insurance, 401(k) eligibility, and paid time off (including vacation, sick leave time, and parental leave). Details of participation in these benefit plans will be provided if a candidate receives an offer of employment. If hired, employee will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

The deadline to apply for this role is