Executive Assistant

QinetiQ US; Los Angeles (CA); On-site; USD 150,000 - 200,000; Full time

Job summary

QinetiQ US is seeking an Executive Assistant with extensive DoW administration experience to support senior military and civilian leaders in the U.S. Space Force mission environment, including protocol, information management, and executive staff activities.

The role involves managing schedules, travel (DTS), meetings, and coordination with government partners, while maintaining records and assisting with awards processing and HR tasks.

Qualifications

• Bachelor’s degree required.
• 20+ years of DoW administration experience.
• Extensive experience supporting senior government leaders.
• Experience with DTS or government travel systems.

Responsibilities

• Provide executive-level administrative support to senior military and civilian government leaders.
• Coordinate schedules, travel (DTS), meetings, and events.
• Assist with policy interpretation, information management, and records management.
• Liaise with internal and external acquisition organizations on documents and tasks.
• Develop and maintain standard databases to support mission requirements.
• Support government civilian HR functions and awards processing.
• Attend and support administration of meetings and reviews.
• Assist with submission and processing of military and civilian awards.
• Develop and maintain schedules using Microsoft Suite applications.

Skills

Executive-level support

Senior government liaison

DTS travel experience

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

Why Join QinetiQ US?

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems. In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

Position Overview

Join us in our fast-paced support to develop, advance, and sustain weapon systems for the U.S. Space Force (USSF) and its mission partners. You will be joining a team of personnel with experience and an in-depth understanding of the environments that include ground, near-space, space, and any system that operates in those environments to meet current and projected strategic, operational, and tactical needs for the Department of War (DoW). QinetiQ is a mission-led innovation company that works with the USSF and DoW to design, develop, field, and maintain requirements essential to national security and the survivability of the warfighter.

We are seeking an Executive Assistant with extensive experience in Department of War Administration (Government and/or Industry). The ideal candidate will be highly experience peforming military and/or civilian executive-level support services, protocol, information managmeent, and adminstrative support activities such as Executive Staff Support Functions, Military Protocol Information Management/Operations Support as well as a demonstrated ability to interface with Senior Leadership within the government (military and/or civil servant).

Responsibilities

• Assist the Government in the execution of routine business operations by providing executive-level adminstrative and staff support to senior military and civilian government leaders.
• Conduct research, preparing statistical reports, handling information requests, coordinating personnel and appraisal records, mail distribution, office support services, managing executive schedules, planning government travel (e.g., DTS), coordinating staff activities, arranging meetings, events, and conventions, and performing other clerical functions.
• Assist and advise the Government in analyzing, interpreting, monitoring, disseminating, and resolving tasks including compliance with Space Systems Command, Space Force, Air Force, and DoW policy, laws, and regulations.
• Facilitating interfaces with critical internal and external acquisition organizations, ensuring completeness and quality of acquisition and requirements-related documents, and monitoring front office tasks.
• Develop, document, modify, transition, and maintain standard functional databases to support organizations in meeting mission requirements.
• Assist with managing Government civilian record keeping as well as support civilian human resource management functions.
• Attend and support adminsitration of meetings and reviews.
• Assist with the submission and processing of military and civilian awards.
• Develop and maintain schedules using Microsoft Suite applications.

Required Qualifications

• Bachelors Degree
• TS/SCI Eligibility; #qinetiqclearedjob
• 20+ years of experience in DoW administration (Government and/or Industry)
• Extensive experience providing military and/or civilian executive-level support services, protocol, information management, and administrative support.
• Proven ability to work directly with senior government leaders, both military and civvil servant.
• Extensive experience with the Defense Travel System (DTS) or other relevant government travel systems.

Pay Transparency

The salary range for this role is $150,000 - $200,000 USD. The salary range provided is a good faith estimate representative of all experience levels. QinetiQ US considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

Company EEO Statement

QinetiQ US is an Equal Opportunity employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Accessibility/Accommodation:

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to [e-mail] or call [phone] Opt. 1 and let us know the nature of your request and contact information.