Executive Assistant

Holland America-Princess (Holland America Dawson City Inn); Kodiak (AK); On-site; USD 60,000 - 90,000; Full time

Job summary

Hospice and Palliative Care of Kodiak (HPCK) is seeking an Executive Assistant to the Director who is well-organized, compassionate, and ready to advance HPCK’s mission through strong administrative leadership.

You will support the Director, coordinate staff and board activities, and help manage fundraising programs and donor relations while ensuring policy compliance and effective operations.

Qualifications

• Experience in management/administration and health/human services preferred.
• Non-profit experience is a plus.
• Ability to communicate with diverse groups including staff, donors, and the public.
• Must pass a criminal background check.

Responsibilities

• Hires and supervises staff; liaises between staff, volunteers, and Board of Directors.
• Implements and evaluates HPCK policies and procedures.
• Evaluates HPCK performance in coordination with the Board of Directors.
• Attends Board meetings and presents written reports.
• Ensures compliance with state and federal laws and professional standards.
• Develops fundraising plans with the Board to support sustainability.
• Researches, writes, and submits grant applications and reports.
• Develops annual budget with the treasurer.
• Manages HPCK’s business and day-to-day operations within budget and policies.
• Maintains IRS-related papers with the accountant and tax preparer.
• Promotes HPCK outreach and community awareness; maintains calendars.
• Cultivates relationships with partners and government agencies to foster cooperation.
• Performs other duties as assigned by the Board of Directors.

Skills

Management experience

Administration

Communication

Criminal background check

Tools

Microsoft Office Suite

Job description

Summary

The Executive Assistant to the Director is a well-organized and engaged team member that will advance the mission of Hospice and Palliative Care of Kodiak (HPCK). The Executive Director manages and supports staff, creates a collaborative working environment, oversees financial and fundraising plans, engages with donors and grantors, and is responsible for the day-to-day operations of HPCK.

This individual is a compassionate leader, who is a well-organized self-starter, demonstrates effective task prioritizing, and has excellent communication and interpersonal skills. This individual has experience in health/ human services or nonprofit/ supervisory roles.

Reports To

Board of Directors

Key Responsibilities

• Hires and supervises the Program Manager and other staff; serves as liaison between staff, volunteers, and Board of Directors.
• Implements and regularly evaluates HPCK’s policies and procedures.
• Evaluates the overall performance of HPCK based on the goals and objectives established with the Board of Directors.
• Attends Board of Directors’ meetings and presents a written report prior to those meetings.
• Assures HPCK’s compliance with applicable state and federal laws and professional standards.
• Creates fundraising plan; works closely with the board to facilitate the organization’s fundraising and sustainability goals; maintains HPCK’s Gaming Permit.
• Researches, writes, and submits grant applications, maintains grant agreements, and files reports as required.
• Develops, in conjunction with the treasurer, a proposed annual budget.
• Manages HPCK’s business and affairs and overall operations in compliance with the adopted budget & policies and procedures.
• Files and maintains papers required by the IRS in collaboration with HPCK’s accountant and tax preparer.
• In conjunction with the Program Manager, promotes HPCK outreach & community awareness; maintains HPCK’s Annual Calendar/ Hot Dates Calendar.
• Develops and maintains good working relationships with a variety of partners, individuals, community agencies/organizations, and governmental agencies to promote interagency cooperation.
• Other duties as assigned by the Board of Directors.

Knowledge, Skills & Abilities

• Experience in management, administration, health agency, or experience in a professional health or human services discipline preferred.
• Preference given to experience in a non-profit organization.
• Ability to communicate effectively with diverse interest groups including clients, staff, volunteers, medical professionals, grantors, donors, and members of the public.
• Computer competency including familiarity with Microsoft Office Suite.
• Pass a criminal background check.

A successful applicant must be able to communicate in a compassionate and professional manner and demonstrate professional interpersonal skills and collaborate to ensure team success. It is critical to communicate/report any violations of the policies and maintain related documents.