Executive Assistant

Ovation Fertility; Florida; On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Tuition assistance and professional/pt

Performance-based bonus opportunities

Generous paid time off, holidays, and

Life and disability benefits

Fertility Discount Program

Employee wellness and recognition

Job summary

US Fertility is hiring an Administrative Assistant to join IVF Florida in Margate, Florida. The role focuses on scheduling, document preparation, and handling communications to keep clinics running smoothly.

You will support calendars, travel arrangements, and meeting materials while maintaining confidential information with discretion. This full-time position emphasizes teamwork, patient experience, and professional development within a national fertility network.

Qualifications

• High school diploma required; Bachelor's degree in Healthcare Administration, Business Administration, or Public Health highly preferred
• One to three years' experience in healthcare administration required
• Demonstrated strong computer proficiency with Microsoft Office including Word, Excel, Outlook and PowerPoint required
• Strong customer orientation and excellent oral and written communication skills
• Proven time management skills and the ability to organize and manage multiple priorities and meet deadlines in an ever-changing environment
• Demonstrated poise, tact and diplomacy
• Ability to interact and communicate with individuals at all levels of the organization
• Possess a high level of interpersonal skills to handle sensitive and confidential situations
• Ability to work as part of a multi-disciplinary team
• Flexibility and willingness to learn at all times

Responsibilities

• Provide general administrative support including scheduling, document preparation, and presentation development
• Answer and direct phone calls, emails, and other correspondence in a professional and timely manner
• Coordinate calendars, meetings, and appointments; prepare agendas and meeting materials as needed
• Maintain accurate records, databases, and notes for meetings, projects, and events
• Assist with data entry, reports, and basic spreadsheet creation and maintenance
• Support leadership with special projects and deadline-driven tasks
• Arrange travel accommodations and maintain expense reports/accounts
• Handle confidential and sensitive information with professionalism and discretion
• Perform other administrative duties as assigned

Skills

Microsoft Office

Word

Excel

Outlook

PowerPoint

Customer service

Communication

Time management

Interpersonal skills

Education

Bachelor's degree (preferred)

High school diploma

Tools

Microsoft Office

Word

Excel

Outlook

PowerPoint

Job description

Build What Matters Most-Families, Futures, and Your Career

Enjoy meaningful work while contributing to an organization that changes lives every day. US Fertility, the nation’s leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine.

Our team members choose to build their career home at US Fertility because of thehope we inspire in our patients, thelives we help bring into the world, and theculture of excellence we foster across our organization. We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine.

Through our national network of premier fertility centers—including IVF Florida - we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward and we're just getting started.

Opportunity Overview

We have an immediate opening for an Administrative Assistant to join our team at IVF Florida in Margate, Florida.

• Schedule: Monday through Friday, from 8:00 AM to 5:00 PM

This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day.

How You’ll Contribute

At US Fertility, collaboration is fundamental to how we work. There is undeniable strength in numbers and support is always within reach. Whether collaborating with more than200 highly respected physicians nationwideor partnering with colleagues who are passionate about solving meaningful problems, you’ll be surrounded by a team committed to shared success.

In this role, the Administrative Assistantwill:

• Provide general administrative support including scheduling, document preparation, and presentation development
• Answer and direct phone calls, emails, and other correspondence in a professional and timely manner
• Coordinate calendars, meetings, and appointments; prepare agendas and meeting materials as needed
• Maintain accurate records, databases, and notes for meetings, projects, and events
• Assist with data entry, reports, and basic spreadsheet creation and maintenance
• Support leadership with special projects and deadline-driven tasks
• Arrange travel accommodations and maintain expense reports/accounts
• Handle confidential and sensitive information with professionalism and discretion
• Perform other administrative duties as assigned

What You’ll Bring

We’re looking for professionals who bring both technical skill and a deep sense of responsibility to the care experience—individuals who thrive in environments where excellence, empathy, and accountability matter.

Qualifications and Skills Include:

• High school diploma required; Bachelors degree in Healthcare Administration, Business Administration, or Public Health highly preferred
• One to three years' experience in healthcare administration required
• Demonstrated strong computer proficiency with Microsoft office including Word, Excel, Outlook and PowerPoint required
• Strong customer orientation and excellent oral and written communication skills
• Proven time management skills and the ability to organize and manage multiple priorities and meet deadlines in an ever-changing environment
• Demonstrated poise, tact and diplomacy
• Ability to interact and communicate with individuals at all levels of the organization
• Posses a high level of interpersonal skills to handle sensitive and confidential situations
• Ability to work as part of a multi-disciplinary team
• Flexibility and willingness to learn at all times

More important than any single credential, however, is the right person. Team members who are most successful at US Fertility embrace our mission, live our values, and remain committed to continuous improvement—for themselves, their colleagues, and the patients we serve.

What We OfferUS Fertility is proud to provide acompetitive, comprehensive benefits packagedesigned to support our team members—professionally and personally—across all employment types.

Full-Time Employees (30+ hours/week)

• Medical, dental, and vision insurance
• 401(k) with company match
• Tuition assistance and professional development support
• Performance-based bonus opportunities
• Generous paid time off, paid holidays, and paid parental leave
• Life and disability benefits
• Fertility Discount Program
• Employee wellness and recognition programs

Part-Time Employees

• 401(k) with company match
• Performance-based bonus opportunities
• Employee wellness andrecognition programs
• 401(k) with company match
• Employee wellness and recognition programs

Our Commitment to Inclusion and Opportunity

US Fertility and its network partners believe that adiverse workforce is essentialto fulfilling our mission of expanding patient access to the highest standards of fertility care. We are committed to equitable and inclusive hiring practices that ensure our clinical and operational teams reflect and support the diverse communities and patients we serve.

Across our national footprint, US Fertility is a leader in offeringclinical, administrative, and operational career opportunitiesat locations throughout the United States. We are equally committed to developing individual strengths, promoting from within, and supporting long-term career growth.

This is a moment of growth, innovation, and impact. Take the next step in your career with US Fertility and help shape the future of fertility care.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.