Executive Assistant

AerSale, Inc.; Florida; Remote; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short & Long Term Disability Insurance

401K with Employer Contribution

ESPP

Education Reimbursement

Employee Referral Program

Paid Holidays and 15 PTO Days

Job summary

AerSale is seeking an experienced Executive Assistant to provide comprehensive support to the CEO and COO in a fast-paced environment. The role requires managing calendars, coordinating travel, handling confidential documents, and preparing correspondence.

The ideal candidate will have a bachelor’s degree in business administration and at least 10 years of administrative experience, including 5 years supporting C-level executives.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum 10 years of administrative experience, including at least 5 years supporting a C-level executive.
• Ability to handle confidential information with discretion and professionalism.
• Strong organizational skills with ability to multitask and prioritize.
• Excellent verbal and written communication; capable of working independently.

Responsibilities

• Completes a broad variety of administrative tasks for the CEO and COO, including calendar management, expense reports, and confidential correspondence.
• Screens phone calls and visitors; updates Outlook contacts and maintains executive files.
• Plans detailed travel arrangements and prepares agendas for travel-related meetings.
• Supports board-related activities and organizes senior management meetings and off-sites.
• Coordinates with external contacts and manages periodic communications for primary stakeholders.

Skills

Executive support

Calendar management

Expense reporting

Confidential information handling

Communication

Remote work capability

Professionalism

Teamwork

Education

Bachelor's degree in Business Administration

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Who we are:AerSale is a global leader and market innovator specializing in aviation products and services to meet the growing demand for aftermarket support in global passenger, cargo, and government segments. Featuring complete aircraft nose-to-tail, value-added offerings, including Aircraft & Component Maintenance, Repair and Overhaul Services (MRO), Aircraft & Engine Sales and Leasing, Used Serviceable Material (USM) Sales and Parts Exchange, Flight Equipment Asset Management Services, Internally developed aircraft and component modifications (engineered solutions) designed to enhance aircraft performance and operating economics (e.g. AerSale, AerTrak and AerAware).For more information, visit us at www.aersale.com.What we Offer:• Medical Insurance• 100% Employer Paid Dental, Vision, Life, Short and Long Term Disability Insurance• 401K with Employer Contribution• Employee Stock Purchase Plan (ESPP)• Education Reimbursement (related field)• Employee Referral Program and Recognition Program• Paid Holidays and 15 Paid Time-Off Days annuallyJob Description:Essential Duties and Responsibilities:Completes a broad variety of administrative tasks for the CEO and COO including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.Anticipating the executives’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.Enhances executives’ and company’s reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments.Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts. Improves quality results by studying, evaluating, and re-designing processes, implementing changes.Effectively handle Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality.Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations.Perform additional duties as assignedEducation and Experience:Bachelor's degree in Business Administration or a related field.Minimum of 10 years of administrative experience, including at least 5 years supporting an executive at the C-level or equivalent.Company start-up experience preferred.Abilities and Skills:Excellent verbal and written communication skills.High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role.Demonstrated success where personal results and accountability are evident.Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.Strong sense of teamwork.Can operate independently and remotely from a supervisor.Advanced PC skills in Microsoft Office, including Word, PowerPoint, and Excel.Proficient with technology, including mobile devices.If you would like to see your career take flight, apply today!Aersale is an Equal Opportunity Employer. The company prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, general identity, national origin, or for inquiring about, discussing, or disclosing information about compensation. As a Government Contractor Aersale takes affirmative action to employ and advance in employment individuals without regard to disability or veteran status . If you are an Individual with Disability and require any assistance with the application process please contact Human Resources at: [e-mail] .