Executive Assistant

denverhealth; Denver (CO); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

Paid time off

Fully paid parental leave

Retirement contributions

Health coverage

Tuition assistance

Job summary

Denver Health is seeking a highly organized Executive Assistant to support senior leadership, ensuring efficient use of time and effective interactions with staff.

The role handles confidential information, supports scheduling, correspondence, data preparation, records management, and project coordination across the organization. Strong Microsoft Office and virtual meeting skills are essential.

Qualifications

• High School Diploma or GED required.
• 4–6 years administrative experience required; healthcare experience preferred.
• Proficient in Microsoft Office Suite and virtual meeting software.

Responsibilities

• Review, prioritize, and manage executive emails and calls; draft communications.
• Schedule and reschedule appointments with internal and external stakeholders.
• Plan and coordinate meetings and events; prepare agendas and documents.
• Maintain files, data, and SharePoint; assist with data analysis and reporting.
• Coordinate complex executive-level interview events and travel arrangements.
• Monitor time sheets and personnel files for executives' direct reports.

Skills

Email management

Calendar management

Meeting coordination

Data analysis

Communication

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Video conferencing software

Job description

Job Summary

Under limited supervision, provides highly visible support and assistance to senior leadership to ensure effective use of time and productive interactions with staff. Will handle a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles. Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others. Handles confidential information and communications. Requires full comprehension of company's operations and procedures. Uses discretion, judgment and advanced knowledge of organization to facilitate the executive's activities and interacts comfortably and efficiently with the highest levels in the organization.

Essential Functions

Communication

• Reviews, prioritizes and sorts the Executive's emails and calls for ease of access, urgent issues and actions required. Responds to executive's correspondence directly when appropriate.
• Reviews and responds to own emails while representing executive.
• Drafts and delivers communications for internal and external audiences.
• (30%)

Calendar Management

• Sets up, modifies or reschedules appointments for the executive with both internal and external stakeholders.
• (20%)

Meeting and Event Coordination

• Schedules and attends executive's meetings using virtual platforms when needed.
• Prepares agendas, communicates with and invites all guest presenters, prepares and distributes necessary documents and handouts.
• Organizes special events, retreats and high-level meetings while maximizing space resources within Denver Health; Initiates contracts with off-site venues as needed. Identifies the best (internal/external) venue location/reservation according to group size/meeting purpose. May include board and townhall meetings.
• Responsible for verifying that all audio visual requirements, food arrangements, seating and setup are appropriate and completed prior to the start of every meeting or event.
• Takes and transcribes meeting minutes.
• Coordination of complex Executive level candidate interview events that include coordinating/negotiating timing of group interviews. Works in partnership with HR recruiter during the hiring process of new staff members. Prepares travel arrangements/reimbursement for candidates. Collecting/trending/reporting of interview feedback for each candidate so that the executive is able to make informed hiring decisions.
• (30%)

Maintains records, information, creates reports and analyzes data

• Creates and maintains files, including department's T drive folders.
• Maintains data
• Analyzes data
• May manage and maintain sharepoint site on Pulse
• May onboard new providers, track/report department's extra shifts, manages the provider/department's CME stipends and monitors the chart delinquency reports (takes action as needed).
• Approves executive's direct report's time sheets.
• Maintains executive's direct report's personnel files.
• (10%)

Manages and prioritizes additional small projects and/or phases of larger projects at the direction of the Executive.

(10%)

Education

High School Diploma or GED required.

Work Experience

4-6 years administrative experience required. Healthcare experience preferred.

Knowledge, Skills and Abilities

• Ability to manage/prioritize several small projects and/or phases of large projects simultaneously.
• Ability to communicate orally and in writing in a thorough, clear, and always pleasant manner.
• Excellent interpersonal skills.
• Strong analytical skills ability to remain flexible with changing priorities.
• Work effectively in a fast-paced environment, adjusting to multiple changing priorities.
• Ability to work under pressure and meet tight deadlines.
• Be highly organized with an emphasis on maintaining focus on the details.
• Ability to work independently with general supervision, but knowing when to involve stakeholders in the process.
• Proficient in Microsoft Office Suite and virtual meeting software.

Shift

Work Type

Regular

Salary

$29.60 - $42.92 / hr

Benefits

At Denver Health, we take care of the people who take care of our community. Our benefits are built to support your life, your family, and your future - with generous paid time off, fully paid parental leave, exceptional retirement contributions, comprehensive health coverage, and nationally recognized well-being programs. We invest in your growth through tuition assistance, career advancement pathways, and professional development - while also offering meaningful financi