Executive Assistant

Liberty Personnel Services, Inc.; Dallas (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

A staffing agency in Dallas seeks an experienced Executive Assistant to support the Chief Financial Officer. The ideal candidate will manage calendars, coordinate travel, and handle confidential information with discretion. Candidates must have a Bachelor's Degree and a minimum of three years supporting C-level executives. This full-time, on-site role offers a fast-paced environment with key responsibilities including document preparation and meeting support.

Qualifications

• Minimum of three (3) years of experience as an Executive Assistant supporting C-level executives.
• Proven ability to handle sensitive and confidential information.
• Must work 5 days on-site in Dallas, TX.

Responsibilities

• Manage a complex and dynamic calendar for the CFO.
• Coordinate extensive domestic and international travel logistics.
• Prepare and process detailed expense reports.
• Act as a liaison, directing inquiries with professionalism.
• Prepare, proofread, and edit high-quality professional documents.
• Attend meetings and track follow-up action items.

Skills

Exceptional written and verbal communication skills

Superior organizational skills

Proactive and resourceful problem-solver

Attention to detail

Ability to manage multiple priorities

Education

Bachelor's Degree

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

Executive Assistant to Chief Financial Officer (CFO)

Location: Dallas, Texas (On-Site) Reports To: Chief Financial Officer (CFO) Job Type: Full-Time, Exempt Schedule: 5 Days On-Site (Non-negotiable)

Position Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and executive support directly to our Chief Financial Officer (CFO) in our Dallas, Texas office. This is a crucial, high-visibility role requiring exceptional discretion, sound judgment, and the ability to thrive in a fast-paced corporate finance environment. The ideal candidate will act as a primary point of contact and force multiplier, ensuring the CFO's time is managed effectively and operational support is seamless.

Key Responsibilities

Administrative & Calendar Management

• Manage a complex and dynamic calendar for the CFO, including scheduling internal and external meetings, appointments, and conference calls.
• Coordinate extensive domestic and international travel logistics, including flight, hotel, ground transportation bookings, and detailed itinerary preparation.
• Prepare and process detailed expense reports, ensuring compliance with company policies and timely submission.
• Act as a gatekeeper and liaison, managing incoming calls, correspondence, and emails, and directing inquiries to appropriate parties with professionalism and urgency.

Meeting & Project Support

• Prepare, proofread, and edit high-quality professional documents, including presentations (PowerPoint), reports, spreadsheets (Excel), and confidential correspondence.
• Coordinate and prepare materials for high-level meetings, including Board of Directors, Finance Committee, and leadership team sessions.
• Attend meetings as requested, taking accurate and concise meeting minutes and tracking follow-up action items to ensure timely completion.
• Assist with special projects related to Finance and Administration, conducting research, compiling data, and generating summaries as needed.

Office & Culture

• Maintain highly confidential files, documents, and records with the utmost integrity and discretion.
• Order and manage office supplies, coordinate catering for executive meetings, and handle general office management duties for the executive suite.
• Foster a positive, professional, and efficient working environment, collaborating effectively with other Executive Assistants and departments.

Required Qualifications

• Education: Bachelor's Degree required.
• Experience: Minimum of three (3) years of experience as an Executive Assistant, directly supporting C-level executives (CFO, CEO, COO, etc.) in a corporate environment.
• Location: Must be able to work 5 days on-site in the Dallas, TX office.
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) is mandatory.
• Discretion: Proven ability to handle sensitive and confidential information with absolute discretion and professionalism.

Skills and Attributes

• Exceptional written and verbal communication skills.
• Superior organizational skills and meticulous attention to detail.
• Proactive, self‑motivated, and resourceful problem‑solver with a strong sense of urgency.
• Ability to anticipate needs, manage multiple priorities simultaneously, and meet demanding deadlines.
• High level of maturity, professionalism, and emotional intelligence in interacting with internal and external stakeholders.

To apply, please send resume to: [e-mail]