Executive Assistant

Remote Jobs; Chicago (IL); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision

Parental leave

Paid time off

Daily Pay

Job summary

JLL is seeking an Executive Assistant to provide high-caliber support to a Portfolio leader within the REMS Technology team. This remote role operates across time zones, including UK alignment, with autonomy and discretion.

You will manage calendars, travel, meetings, and correspondence, while supporting cross-team initiatives and ensuring deadlines are met with professional acumen across global stakeholders.

Qualifications

• Experience supporting C-suite or senior leaders in fast-paced, global organizations with complex calendars and competing priorities.
• Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Microsoft Teams.
• Ability to handle confidential information with discretion and sound judgment.
• Proven ability to build trust with stakeholders across organizational levels and geographies.
• Flexibility to adjust working hours to support a UK-based leader across time zones.

Responsibilities

• Own end-to-end calendar management for a Portfolio leader with priority-driven scheduling.
• Arrange comprehensive travel logistics across geographies.
• Prepare meeting agendas and materials, track action items through to completion.
• Draft, manage, and triage correspondence with discretion and professionalism.
• Support cross-team projects, track deliverables and deadlines, maintain organized systems.

Skills

Executive support

Calendar management

MS Office

Microsoft Teams

Discretion

Cross-timezone

Communication

Tools

Microsoft Office Suite

Microsoft Teams

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Executive Assistant - JLLT

Location: Remote (CST or EST preference)

What this job involves:

This is a newly created Executive Assistant role designed to provide high-caliber support to a Portfolio leader within JLL's REMS Technology team. Launched as a pilot, this position explores a more flexible, modern approach to executive support-combining dedicated calendar and administrative management for a London-based leader with the capacity to flex across broader team projects and business priorities. Operating remotely with meaningful autonomy, you'll serve as a trusted partner who keeps priorities clear, deadlines met, and stakeholders aligned. This role requires someone who thrives in ambiguity, exercises sound judgment independently, and brings the professionalism and discretion expected at the executive level. If you're a proactive self-starter who excels at managing complexity across time zones while maintaining impeccable follow-through, this is an exceptional opportunity to make a tangible impact within a global organization.

What your day-to-day will look like:

• You'll own end-to-end calendar management for a Portfolio leader, proactively resolving conflicts and prioritizing competing requests using independent judgment.
• Arranging comprehensive travel logistics from start to finish will be a regular responsibility, ensuring seamless execution across geographies.
• You'll prepare meeting agendas and materials, then track action items and follow-ups through to completion, holding stakeholders accountable.
• Drafting, managing, and triaging correspondence on behalf of the leader will require discretion and professionalism.
• Supporting cross-team projects and initiatives as assigned, you'll track deliverables and deadlines while maintaining organized systems for open items and commitments.
• Providing flexible calendar and administrative coverage across the broader team as business needs require will keep you engaged with diverse priorities.
• Exercise judgment to identify what needs escalation versus what you can resolve directly, acting with appropriate independence and anticipating needs before they're articulated.

Required Qualifications:

• Prior experience supporting C-suite or senior leaders in fast-paced, global organizations with demonstrated success managing complex calendars and competing priorities.
• Advanced proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint) and Microsoft Teams, with the ability to leverage these tools to drive efficiency.
• Proven track record handling confidential and sensitive information with absolute discretion and sound judgment.
• Demonstrated ability to build and sustain trust quickly with stakeholders across all organizational levels and geographies.
• Flexibility to adjust working hours as needed to support a leader based in the UK, with comfort operating independently across time zones.
• Strong problem-solving skills combined with a proactive, anticipatory mindset that identifies and addresses issues before they escal
• Exceptional written and oral communication skills with the ability to represent leadership professionally and concisely in all interactions.

Preferred Qualifications:

• Experience using AI tools and productivity platforms to streamline workflow, automate routine tasks, and enhance efficiency.
• Background supporting leaders within real estate, technology, or professional services environments.
• Familiarity with project management principles and tools that support cross-functional coordination.
• Experience working in remote or distributed team structures with success maintaining accountability and connection across distances.
• Exposure to international business operations and cultural fluency working with stakeholders across multiple regions.
• Demonstrated ability to quickly learn new systems, tools, and processes with minimal training.
• Track record of taking initiative to improve processes, systems, or workflows that benefit the broader team.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

75,000.00 - 95,000.00 USD per year

Location:

Remote -Atlanta, GA, Chicago, IL

Accepting applications on an ongoing basis until candidate identified.

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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