Executive Assistant

rgare; Chesterfield (MO); Hybrid; USD 57,000 - 82,000; Full time

Benefits offered by this job

Annual bonus plan

Long-term equity incentives

Health benefits

Retirement plan

Job summary

RGA is seeking an experienced executive secretary to support top management with complex coordination, travel, calendars, and confidential communications. This hybrid role emphasizes professionalism and discretion in a multinational environment.

The position requires strong Word, Excel and PowerPoint skills, 7+ years of secretarial experience, and the ability to manage multiple priorities with minimal supervision.

Qualifications

• H.S. Diploma or GED required; AA/BA preferred.
• 7+ years secretary/administrative experience required.
• Advanced Word, intermediate Excel and PowerPoint skills required.
• Ability to maintain a high level of confidentiality.
• Strong independence, flexibility and accountability in work.

Responsibilities

• Provide secretarial and administrative support to executive level management.
• Prepare complex correspondence, reports and PowerPoint presentations.
• Schedule and maintain complex Outlook calendars and coordinate events.
• Coordinate travel and accommodations; schedule meetings and calls.
• Act as project manager on assigned projects and manage records.

Skills

Word

Excel

PowerPoint

Confidentiality

Multitasking

Independent work

Communication

Education

GED or equivalent

AA/BA or BS preferred

Job description

You desire impactful work.

You're RGA ready

RGA is a purpose-driven organization working to solve today's challenges through innovation and collaboration. A Fortune 200 Company and listed among its World's Most Admired Companies , we're the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all.

Under supervision, performs complex, highly responsible and confidential secretarial and administrative support activities to executive level management.

Principle Duties

• Under supervision, performs complex, highly responsible and confidential secretarial and administrative support activities to executive level management.
• Performs complex secretarial and administrative support duties which include, but not limited to; creating/preparing general to complex correspondence and spreadsheets, preparing varied and complex reports, creating/designing general to complex PowerPoint presentations and presentation materials, scheduling and maintaining complex schedules in Outlook calendar, and overseeing and coordinating internal and external events.
• Performs advanced administrative support duties which include, but not limited to; coordinating travel and accommodations and coordinating/ scheduling meetings and conference calls.
• Handles executive-level internal and external communications which includes; handling incoming phone calls, returning phone calls, responding to voice-mails, managing incoming e-mails by forwarding and responding to emails as appropriate, and creating and mailing letters and memos on behalf of Executive.
• Acts as project manager on assigned projects and provides administrative assistance as needed on other special projects.
• Performs department records management duties (electronic and paper), including organizing, retrieval, archiving and storage.
• Oversees and performs office management duties.
• Performs general administrative support duties which include, but not limited to; opening and distributing mail, preparing outgoing mail, filing and file maintenance, and copying, faxing and scanning.

Qualifications

• H.S. Diploma or General Education Degree (GED) GED or equivalent experience Required
• Associate's Degree (AA) Preferred or Bachelor's Degree in Arts/Sciences (BA/BS) Preferred
• 7+ Years secretary and administrative experience Required
• Advanced Word, Intermediate Excel and PowerPoint skills Required
• Basic math skills Required
• Ability to maintain a high level of confidentiality Required
• Ability to work independently Required
• Ability to be flexible when needed, take initiative, and demonstrate accountability. Required
• Intermediate oral and written communication skills demonstrating ability to share and impart knowledge. Required
• Ability to quickly adapt to new methods, work under tight deadlines and stressful conditions. Required
• Ability to set goals, multitask and prioritize workload. Required
• Intermediate level of investigative, analytical and problem solving skills Required
• Ability to work well within a team environment and participate in department projects Required
• Ability to balance detail with departmental goals/objectives Required
• Ability to coordinate projects and handle changing priorities. Required
• Ability to demonstrate a positive and professional image Preferred
• #LI-HYBRID #LI-MC1

What you can expect from RGA

• Gain valuable knowledge from and experience with diverse, caring colleagues around the world.
• Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought.
• Join the bright and creative minds of RGA, and experience vast, endless career potential.

We're excited to get to know you and connect your unique skills with our global opportunities. To create a modern and seamless experience, we use artificial intelligence (AI) in parts of our preliminary screening process. This technology helps us personalize job recommendations, automate interview scheduling, evaluate candidates based solely on experience-without considering name, gender, or other personal details-and provide real-time answers through our chatbot. AI is used only during early screening and never makes hiring decisions. Your RGA recruiter will work closely with you every step of the way to ensure the process feels personal, thoughtful, and focused on you.

Compensation Range

$57,300.00 - $81,870.00 Annual Base pay varies depending on job-related knowledge, skills, experience and market location. In addition, RGA provides an annual bonus plan that includes all roles and some positions are eligible for participation in our long-term equity incentive plan. RGA also maintains a full range of health, retirement, and other employee benefits.

Equal Opportunity Employer

RGA is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, age, gender identity or expression, sex, disability, veteran status, religion, national origin, or any other characteristic protected by applicable equ