Executive Assistant

Rexel USA, Inc.; Carrollton (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

401K with Employer Match

Paid vacation

Job summary

Rexel USA, Inc. in Carrollton, TX seeks an experienced Executive Assistant to provide day-to-day support to a senior leader and their team. You will manage calendars, coordinate travel, prepare presentations, and keep travel and expense records organized.

This role requires a high level of confidentiality, exceptional communication, and the ability to work across functions in a fast-paced environment. 7+ years of EA experience is expected.

Qualifications

• 7+ years of executive assistant experience.
• 3+ years supporting a C-level executive preferred.
• Supervisory experience and/or office management experience preferred.
• High School or GED - Required
• 4 Year / Bachelor's Degree - Preferred
• Strong confidentiality, diplomacy, and integrity

Responsibilities

• Provide day-to-day support to a Senior leader and their direct reports.
• Manage calendars, travel arrangements, and expense reconciliation.
• Prepare presentations, reports, and financial data.
• Coordinate meetings, agendas, and facilities.
• Manage all meeting space and internal video equipment needs for meetings/events.
• Other duties as assigned

Skills

Executive support

Calendar management

Travel coordination

Presentation preparation

Communication skills

Confidentiality

Education

High School Diploma or GED

Bachelor’s Degree (preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Visio

Job description

Company Description

Rexel USA is one of the largest distributors of electrical products, data communication, wireless communication and related supplies in the United States. Rexel USA operates its electrical distribution business in the United States through eight Regions that go to market under various banner and trade names, including Rexel, Rexel Automation, Gexpro, Mayer, Talley and Platt Electric Supply. In addition to an online store, Rexel USA has a distribution network of over 460 warehouse storefront locations throughout the U.S.

Job Description

Executive Assistant – Carrollton, TX

Summary

The Executive Assistant is responsible for providing day-to-day support to a Senior level leader and their direct reports as needed. Responsible for calendar management, correspondence, presentation preparation, travel arrangements, meeting planning/organization, expense reconciliation, policy enforcement, etc.

What You’ll Do

• Perform administrative duties for Senior management. Responsibilities may include screening calls, making/coordinating U.S. and international travel arrangements, preparing presentations, reports, and financial data
• Compose and type routine correspondence and advanced level presentations
• Organizes and maintains file system
• Heavy calendar management. Coordinate leadership's schedule and makes appointments
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities
• Manage all meeting space and internal video equipment needs for meetings/events
• Other duties as assigned

Job Duties Disclaimer

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrate commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

Qualifications

What You’ll Need

• 7+ years of executive assistant experience
• 3+ years supporting a C-level executive preferred
• Previous supervisory experience and/or office management experience preferred
• High School or GED - Required
• 4 Year / Bachelor's Degree - Preferred

Knowledge, Skills & Abilities

• High level of confidentiality, diplomacy, and integrity
• Ability to proactively anticipate needs and take appropriate and timely action
• Flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
• Strong leadership skills with the ability to handle multiple tasks simultaneously while meeting deadlines
• Excellent customer service skills and attitude
• Highly detail oriented
• Excellent organizational, time management, quality execution, and follow-through skills
• Ability to excel in a fast paced, multi-tasked, demanding business environment
• Analytical and able to solve problems
• Strong verbal and written communication skills
• Ability to interact with diverse cultures due to global nature business
• Proficiency in Microsoft Outlook, Word, Excel, Power Point, Teams, and Visio

Physical Demands

• Sit: Must be able to remain in a stationary position - Constantly – at least 51%
• Walk: Must be able to move about inside/outside office or work location - Frequently – 21% to 50%
• Use hands to finger, handle, or feel: Operates a computer and other office machinery - Constantly – at least 51%
• Stoop, kneel, crouch, or crawl: Must be able to crouch down to stock shelves, pick up boxes, or position oneself to maintain computers in the lab/under desks/in server closet - Occasionally – up to 20%
• Climb or balance: Must be able to ascend/descend on a ladder, forklift, pallet jack, or other warehouse equipment - Occasionally – up to 20%
• Talk, hear, taste, smell: Must be able to use senses to effectively communicate with co-workers and clients and detect hazardous conditions - Constantly – at least 51%

Weight And Force Demands

• Up to 10 pounds - Frequently – 21% to 50%
• Up to 25 pounds - Occasionally – up to 20%
• Up to 50 pounds - Occasionally – up to 20%

Working Environment

• Travels to offsite locations - Occasionally – up to 20%

Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.

Our Benefits Include

• Medical, Dental, and Vision Insurance
• Life Insurance
• Short-Term and Long-Term Disability Insurance
• 401K with Employer Match
• Paid vacation and sick time
• Paid company holidays plus flexible personal days per year
• Tuition Reimbursement
• Health & Wellness Programs
• Flexible Spending Accounts
• HSA Accounts
• Commuter Transit Benefits
• Additional Optional Insurance such as Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance to name a few.
• Employee Discount Programs
• Professional Training & Development Programs
• Career Advancement Opportunities – We like to promote from within

Our goal is to create a workplace where everyone feels respected, valued, and empowered to succeed as we understand that our success and innovation is enhanced by an inclusive and diverse workforce.

Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.