Executive Assistant

Takeda; Boston (MA); On-site; USD 58,000 - 91,000; Full time

Job summary

Takeda is seeking an Executive Assistant to the Chief Transformation Officer to provide advanced administrative support to the transformation office. You will manage schedules, prepare correspondence and reports, and handle communications to keep the executive office running smoothly.

This role requires discretion, professional communication with internal and external stakeholders, and an ability to format documents using business software.

Qualifications

• Experience providing executive support to senior leaders.
• Strong communication and confidentiality.
• Proficient in advanced business software and document formatting.

Responsibilities

• Manage executive schedules, ensuring efficient use of time and resources.
• Communicate effectively with internal and external stakeholders, representing the executive office professionally.
• Prepare and format documents, demonstrating advanced proficiency in business software.
• Uphold the highest standards of confidentiality, safeguarding sensitive information.
• Serve as an effective intermediary, facilitating clear communication between the executive and others.
• Provide guidance and support to junior administrative staff, enhancing team capabilities.
• Analyze and address administrative challenges, applying creative problem-solving skills.

Skills

Schedule management

Communication

Document formatting

Confidentiality

Stakeholder liaison

Mentoring juniors

Problem solving

Tools

Microsoft Office

Google Workspace

Document formatting tools

Job description

Job Description

About the role

The Executive Assistant to our Chief Transformation Officer will responsible for providing advanced administrative support to the transformation office. This position supports our Chief Transformation Officer by arranging schedules, preparing correspondence and reports, and managing communications, ensuring the effective and efficient functioning of the executive office.

How you will contribute

• Manage executive schedules, ensuring efficient use of time and resources
• Communicate effectively with internal and external stakeholders, representing the executive office professionally
• Prepare and format documents, demonstrating advanced proficiency in business software
• Uphold the highest standards of confidentiality, safeguarding sensitive information
• Serve as an effective intermediary, facilitating clear communication between the executive and others
• Provide guidance and support to junior administrative staff, enhancing team capabilities
• Analyze and address administrative challenges, applying creative problem-solving skills

Preferred Qualifications

• Manages executive schedules with precision, ensuring efficient use of time and resources
• Communicates effectively with internal and external stakeholders, representing the executive office professionally
• Prepares and formats documents, demonstrating advanced proficiency in business software
• Upholds the highest standards of confidentiality, safeguarding sensitive information
• Serves as an effective intermediary, facilitating clear communication between the executive and others
• Provides guidance and support to junior administrative staff, enhancing team capabilities
• Analyzes and addresses administrative challenges, applying creative problem-solving skills

Takeda Compensation and Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

For Location

Boston, MA

U.S. Hourly Wage Range

$42.40 - $66.63

The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.

Benefits

For information about our benefits, please click here.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

Boston, MA

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Job Exempt

No

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.