Executive Assistant

argenx SE; Boston (MA); Hybrid; USD 76,000 - 105,000; Full time

Benefits offered by this job

Health benefits

Retirement savings plans

Short/long term incentives

Job summary

argenx SE is seeking an experienced Executive Assistant to support senior leaders in a hybrid Boston-based role. You will manage calendars, coordinate meetings and travel, and draft communications with a high level of confidentiality.

This position requires discretion, superb organization, and proactive problem-solving. Preferred candidates hold an Associate's degree with 8+ years of admin experience, including 4–6 years supporting VP/CSuite executives.

Qualifications

• Associates Degree and 8+ years of administrative experience, with 4–6 years as an EA to VP/C-Suite
• Experience with Concur, Oracle, Workday and Sharepoint
• Excellent time management and ability to meet deadlines
• Strong written and verbal communication skills
• Detail oriented and discreet with confidential information

Responsibilities

• Manage calendars, appointments and sensitive matters
• Coordinate and schedule internal and external calls/meetings
• Draft emails, memos and communications for executives
• Prepare meeting agendas, minutes and follow-ups
• Handle travel arrangements and expense reporting
• Liaise between local and international admin teams
• Support other departments or executives as needed

Skills

Calendar management

Executive support

Time management

Multitasking

Verbal communication

Education

Associates Degree

Bachelor’s Degree (preferred)

Tools

Concur

Oracle

Workday

Sharepoint

Microsoft Office

Job description

Join us as we transform immunology and deliver medicines that help autoimmune patients get their lives back. argenx is preparing for multi-dimensional expansion to reach more patients through a rich pipeline of differentiated assets, led by VYVGART, our first-in-class neonatal Fc receptor blocker approved for the treatment of gMG, and with the potential to treat patients across dozens of severe autoimmune diseases.We are building a new kind of biotech company, one that maintains its roots as a science-based start-up and pushes our commitment to innovate across all corners of our business. We strive to inspire and grow our company, our partnerships, our science, and our people, because when we do, we deliver more for patients.The Executive Assistant is responsible for supporting our senior leaders and having experience working independently, being detail-oriented, and having excellent technical and communication skills. This position demands the highest level of confidentiality and trust. One must exhibit skills in building and maintaining strong relationships internally and externally.Key Accountabilities/Responsibilities:Manage calendars, making appointments and prioritizing sensitive mattersHeavy scheduling of internal and external calls and meetingsCoordinator and Facilitator of internal and off-site meetingsProviding administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalfDraft and distribute communications to internal and external stakeholdersResponsible for agenda building, meeting minutes and follow-upPurchase order requisitions, tracking and payment confirmations; work with applications with contract management and vendor managementDomestic and International travel booking to include air travel, ground transport, accommodations and communicating those arrangements to pertinent personsTracking business expenses and submitting expense reports in a timely fashion and in accordance with company policyLiaise between local and international admin teamsDemonstrate initiative, professionalism and flexibility throughout frequent interruptions, conflicting priorities, and varying workloadsMaintain confidentiality and discretion in all aspects of team and company informationOther additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as neededRequired Experience and Qualifications:Associates Degree and/or at least 8+ years of administrative experience, with 4-6 years proven experience as an Executive Assistant to VP/C-Suite level ExecutivesExperience working in Concur, Oracle, Workday and SharepointStrong proficiency in Microsoft Office (Excel, Word, Outlook, Powerpoint, TEAMS)Excellent time management skills and proven ability to meet deadlinesExcellent verbal and written communication skillsStrong organizational skills and ability to multitaskDetail orientedProblem-solving and decision makingProactive, self-directed and works with a sense of urgencyStrong Interpersonal skillsExcellent presentation and communication skillsBoston based, in-office presence averaging 2 days per weekSome domestic/international travel may be requiredPreferred Qualifications:Bachelor’s DegreeBiotech/Life Sciences/Pharma Experience#LI-hybridFor applicants in the United States: The annual base salary hiring range for this position is $76,000.00 - $104,500.00 USD. This range reflects our good faith estimate at the time of posting. Individual compensation is determined using objective, inclusive, and job-related criteria such as relevant experience, skills, demonstrated competencies and internal equity. This means actual pay may differ from the posted range when justified by these factors. Because market conditions evolve, pay ranges are reviewed regularly and may be adjusted to remain aligned with external benchmarks.This job is eligible to participate in our short-term and long-term incentive programs, subject to the terms and conditions of those plans and applicable policies. It also includes a comprehensive benefits package, including but not limited to retirement savings plans, health benefits and other benefits subject to the terms of the applicable plans and program guidelines.At argenx, all applicants are welcomed in an inclusive environment. They will receive equal consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other applicable legally protected characteristics. argenx is proud to be an equal opportunity employer.Before you submit your application, CV or any other personal details to us, please review our argenx Privacy Notice for Job Applicants to learn more about how argenx B.V. and its affiliates (“argenx”) will handle and protect your personal data. If you have any questions or you wish to exercise your privacy rights, please contact our Global Privacy Office by email at [e-mail] .If you require reasonable accommodation in completing your application, interviewing, or otherwise participating in the candidate selection process please contact us at [e-mail] . Only inquiries related to an accommodation request will receive a response.