Executive Assistant

Jeffrey S. Glassman; Boston (MA); On-site; USD 70,000 - 95,000; Full time

Job summary

A law firm in Boston seeks an experienced Executive Assistant to provide high-level support to the President. The ideal candidate will have over 5 years of experience, preferably in the legal industry, with excellent communication and multitasking skills. Responsibilities include managing calendars, handling communications, and supporting various firm initiatives. This full-time, on-site position offers a competitive salary and a dynamic work environment.

Benefits

Competitive salary

Dynamic and supportive team environment

Public Transportation reimbursement

401k

Accrued time off

Qualifications

• 5+ years of experience in a high-level executive assistant role; legal industry experience preferred.
• Strong understanding of the legal industry, especially personal injury, is a plus.
• Ability to maintain strict confidentiality and professionalism.

Responsibilities

• Manage and maintain the President’s calendar.
• Prioritize and handle incoming communications on behalf of the President.
• Prepare and organize documents for meetings, presentations, and legal briefings.
• Uphold the firm’s client service standards.
• Assist in managing firm-wide initiatives and special projects.

Skills

5+ years of experience as an executive assistant

Excellent written and verbal communication skills

Strong organizational and multitasking abilities

Ability to maintain strict confidentiality

Proficient in Google Suite

Understanding of the legal industry

Education

Bachelor's degree preferred or equivalent experience

Tools

Google Suite

Job description

Job Title: Executive Assistant to the President

Location: Boston, MA

Job Type: Full-Time | On-site

Reports To: President / Managing Partner

Salary Range:$70,000-95,000

About the Firm

The Law Offices of Jeffrey Glassman is a values-driven plaintiff’s firm committed to fiercely advocating for our clients while fostering a collaborative and supportive team culture. We are proud to offer the infrastructure and resources necessary to support a long-term, fulfilling career in plaintiff-side litigation.

Position Overview

We are currently seeking a highly experienced and detail-oriented Executive Assistant to serve as a trusted right-hand to the President of the firm. This role is ideal for someone with strong communication skills, is highly organized, proactive and capable of juggling multiple responsibilities while maintaining a calm and professional demeanor.

Key Responsibilities

• Executive Support:
  • Manage and maintain the President’s calendar.
  • Prioritize and handle incoming communications (emails, calls, letters) on behalf of the President.
  • Prepare and organize documents for meetings, presentations, and legal briefings.
  • Coordinate logistics for meetings, client engagements, and firm events.
  • Handle finance & distribution activities when needed.
• Operational Support:
  • Track and follow up on tasks, deadlines, and strategic initiatives.
  • Draft correspondence, reports, and memos with high attention to detail.
  • Liaise between the President and other attorneys, department heads, clients, and vendors.
• Project & Office Coordination:
  • Assist in managing firm-wide initiatives and special projects.
  • Provide backup support for office receptionists/ administrative staff.
• Client Relations:
  • Uphold the firm’s client service standards when communicating with clients or handling client-related matters.
  • Ensure prompt and professional handling of client issues directed to the President.

Qualifications

• 5+ years of experience in a high-level executive assistant role; legal industry experience preferred.
• Strong understanding of the legal industry, especially personal injury, is a plus.
• Excellent written and verbal communication skills.
• Proficient in Google Suite; familiarity with legal software is a bonus.
• Strong organizational and multitasking abilities with keen attention to detail.
• Ability to maintain strict confidentiality and professionalism.
• Bachelor's degree preferred, or equivalent experience.

What We Offer

• Competitive salary
• A dynamic and supportive team environment
• Public Transportation reimbursement
• 401k
• Accrued time off