Executive Assistant

Milacron; Batavia Township (OH); On-site; USD 48,000 - 75,000; Full time

Job summary

Milacron is seeking an organized Executive Assistant to support our C-suite in Batavia, OH. The role requires discreet handling of sensitive information and the ability to manage multiple priorities with professionalism.

You will coordinate calendars, meetings, travel, and communications, while assisting with reports, presentations, and special projects to enable leadership focus on strategic priorities.

Qualifications

• Experience supporting C-suite or senior executives is required.
• Strong calendar management, travel planning, and correspondence handling.
• Proven ability to prioritize, maintain confidentiality, and communicate professionally.

Responsibilities

• Provide high-level administrative support to C-suite executives, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Prepare, review, and manage correspondence, reports, presentations, and other documents.
• Act as a point of contact between executives and internal/external stakeholders, maintaining confidentiality.
• Organize and prioritize incoming requests, emails, and inquiries, ensuring timely responses.
• Coordinate and facilitate meetings, including agendas, minutes, and follow-ups.
• Manage complex calendars, scheduling appointments, conferences, and events.
• Assist with project management and tracking key initiatives as needed.
• Handle expense reports, reimbursements, and other financial documentation.
• Support special projects and initiatives as assigned by the executive team.
• Maintain an organized filing system, electronic and physical.
• Anticipate needs to ensure smooth operations.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication skills

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

Calendar management tools

Job description

Posted Tuesday, July 21, 2026 at 4:00 AM

Milacron is seeking a highly organized, proactive, and professional Executive Assistant to support our C-suite executives in Batavia, OH. The ideal candidate will manage a wide range of administrative and operational tasks, ensuring seamless daily operations and enabling our leadership team to focus on strategic priorities. This role requires exceptional communication skills, discretion, and the ability to handle multiple priorities with efficiency and professionalism.

Work You'll Do:

• Provide high-level administrative support to C-suite executives, including calendar management, scheduling meetings, and coordinating travel arrangements.


• Prepare, review, and manage correspondence, reports, presentations, and other documents.


• Act as a point of contact between the executives and internal/external stakeholders, maintaining professionalism and confidentiality at all times.


• Organize and prioritize incoming requests, emails, and inquiries, ensuring timely responses.


• Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.


• Manage complex calendars, including scheduling appointments, conferences, and events.


• Assist with project management and tracking key initiatives as needed.


• Handle expense reports, reimbursements, and other financial documentation.


• Support special projects and initiatives as assigned by the executive team.


• Maintain an organized filing system, both electronic and physical.


• Anticipate needs and proactively address potential issues to ensure smooth operations.

Qualifications:

• Proven experience as an Executive Assistant or in a similar senior administrative role, preferably supporting C-suite executives.


• High school diploma or equivalent required; Bachelor's degree preferred


• Ability to travel up to 25% of the time.


• Exceptional organizational and time-management skills.


• Strong written and verbal communication skills.


• Ability to handle sensitive information with discretion and confidentiality.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.


• Ability to work independently, prioritize tasks, and adapt to changing priorities.


• High level of professionalism, initiative, and problem-solving skills.

#LI-JM1 #LI-ONSITE

Who we are:

Milacron is a global leader in the manufacture, distribution and service of highly engineered and customized systems within the $27 billion plastic technology and processing industry. We are the only global company with a full-line product portfolio that includes hot runner systems, injection molding, extrusion equipment. We maintain strong market positions across these products, as well as leading positions in process control systems, mold bases and components, maintenance, repair and operating ("MRO") supplies for plastic processing equipment. Our strategy is to deliver highly customized equipment, components and service to our customers throughout the lifecycle of their plastic processing technology systems.

EEO:

The policy of Milacron is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity/expression or veteran status. We are committed to being an Equal Employment Opportunity (EEO) Employer and offer opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us at [e-mail] . In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.