Executive Assistant

Arenatechnologies; Arlington, Northern (VA, KY); Hybrid; USD 110,000 - 140,000; Full time

Benefits offered by this job

Health insurance

Flexible spending accounts

Health savings accounts

Retirement savings plans

Life and disability insurance programs

Paid time off and unpaid leave

Job summary

Systems Planning and Analysis, Inc. (SPA) seeks an Executive Assistant for the DARPA Director’s Office in Arlington, VA. The role demands proactive, discreet administrative support to senior leadership and tight calendar management across engagements.

The ideal candidate has 5+ years of executive support experience, active Secret clearance, and exceptional planning and communication skills to manage confidential matters with tact and efficiency.

Qualifications

• 5+ years of executive support and calendar management for C-suite/SES/Congressional leaders.
• Active Secret clearance required.
• Detail-oriented with strong planning and communication skills.
• Experience managing projects and coordinating with external groups for executives.
• Ability to work on-site at DARPA HQ in Arlington, VA.

Responsibilities

• Provide daily support to the Director, including calendar management, meetings, and speaking engagements.
• Coordinate with the Front Office team to ensure proactive, discreet administrative support.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.
• Forecast priority matters for the Director and ensure timely follow-up and task delegation.
• Collaborate with DIRO and DARPA staff to coordinate activities across offices.

Skills

Executive support

Calendar management

MS Office proficiency

Security clearance (Secret)

On-site collaboration

Education

Bachelor's degree

Tools

MS Office Suite

Job description

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Joint, Office of the Secretary of Defense, Interagency Division provides expert support services to a range of customers spanning across the Department of Defense, Federal Civilian, and international markets. JOID provides a diverse portfolio of analytical and programmatic capabilities to help our customers make informed decisions on their most challenging issues.

SPA provides critical decision support to enabling and executing a strategy of technological superiority and enabling the delivery and sustainment of secure, resilient, and preeminent capabilities to the warfighter quickly and cost effectively. Our team of experienced military, technical, and operations research analysts is skilled in evaluating military problems, identifying the driving factors, devising innovative approaches, collecting applicable data, developing necessary software tools, and performing thorough and timely assessments to inform technology and acquisition governance decisions to ensure U.S. military forces retain military superiority in the future.

We have an immediate need for an Executive Assistant to provide onsite support out of DARPA's HQ in Arlington, VA.

Responsibilities

The DARPA Director's Office (DIRO) Front Office Executive Assistant (EA) will provide support to the Director on a daily basis. Will work closely with the DIRO Front Office Team to ensure timely, proactive, and comprehensive administrative support to leadership. Will be expected to handle sensitive information while exercising professionalism and discretion. The dynamic nature of this role requires that the successful candidate be a self-starter, taking the initiative whenever possible and thinking ahead of what the mission needs are--all while displaying elite multi-project tracking and execution ability along with exemplary time management skills. The ideal candidate will apply professional demeanor across internal and external stakeholders. Responsibilities include cultivating productive working relationships across the Agency, and the application of energetic approaches and eagerness to tackle new projects and ideas. Successful candidate will have demonstrated proactivity to identify and solve problems. Will routinely interact with executives, and display sound judgment and tact. Work directly with the Office Director to support all aspects of daily work routine: maintaining the Directors calendar, including scheduling meetings, appointments, and speaking engagements. Determine priority of matters of attention for the Director, keep the Director advised of time-sensitive and priority issues, and exercise discretion in committing time and evaluating needs. Ensure appropriate follow-up, redirect matters to staff, or handle individually. The candidate will play a key role in the coordination of staff efforts both within and outside the office and Agency, and must assist in Front Office activities and processes including planning, prioritization, and executions as appropriate, and coordinate work with other DIRO and DARPA staff.

Qualifications

Required:

• 5+ years of experience providing executive support and calendar management to C-suite, SES, or Congressional leaders
• Bachelor's degree
• Active Secret clearance
• Detail-oriented with exceptional planning and communication skills
• Experience managing special projects, executive meetings, and external groups for an executive
• Experience organizing and managing operations consisting of in-person and remote staff
• Exhibits superior confidentiality, judgement, and discretion in performing duties
• Experience preparing pitch decks, background materials, and proposals
• High proficiency with MS Office, project management, and productivity tools
• Ability to work fully on site at DARPA's HQ in Arlington, VA

Desired:

• Active Top Secret clearance
• Bachelor’s degree in business, engineering, or economics
• 1 year of experience directly supporting a CEO, founder, or government executive at DARPA, I-ARPA, ARPA-H, or ARPA-E
• Knowledge of DoD or other US Government operations and processes, and familiarity with DARPA

Pay Range Information

At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent. Elements of the compensation package include competitive base pay and variable compensation opportunities.

• Competitive base pay
• Variable compensation opportunities
• Health insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life and disability insurance programs
• Programs that provide for both paid and unpaid time away from work

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc. Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations.

Virginia, Pay Transparency Salary range: USD $110,000.00/Yr. - USD $140,000.00/Yr.