Executive Assistant

PACSUN; Anaheim (CA); On-site; USD 88,000 - 98,000; Full time

Benefits offered by this job

Dog-friendly office

On-site cafe

On-site gym

$1,000 referral incentive program

Generous associate discount 30-50%

Job summary

Pacsun is seeking an Executive Assistant to provide high-level administrative support to our executive leadership in a fast-paced retail environment. You will manage calendars, coordinate meetings and travel, and prepare correspondence and presentations for the executive team.

You will also help create PowerPoint decks, manage executive collateral, and assist with board and investor materials, events, and internal communications. This role requires discretion and strong organizational skills.

Qualifications

• 4 year BS/BA in Business or Communication is required.
• 3+ years Executive Administrative Assistant experience supporting multiple executives.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), Canva, Docusign, Concur.
• Successful and complex multiple calendar management is required.
• Event planning experience is desirable.

Responsibilities

• Provide high-level administrative support to Executive Leadership.
• Manage calendars and coordinate meetings and travel for executives.
• Prepare correspondence, presentations, and executive materials; support board and investor materials.

Skills

Calendar management

Event planning

Communication

Confidentiality

Education

BS/BA in Business or Communication

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Word

Canva

Docusign

Concur

Job description

Co-created in Los Angeles, Pacsun inspires the next generation of youth, building community at the intersection of fashion, music, art and sport. Pacsun is a leading lifestyle brand offering an exclusive collection of the most relevant brands and styles such as adidas, Brandy Melville, Essentials Fear of God, our own brands, and many more.

Our Pacsun community believes in and understands the importance of using our voice, platform, and resources to inspire and bring about positive development. Through our PacCares program, we are committed to our responsibility in using our platform to drive change and take action on the issues important to our community. Join the Pacsun Community.

Learn more here: LinkedIn- Our Community

About the Job:

The Executive Assistant will provide high-level administrative and organizational support to Executive Leadership within a fast-paced retail organization. This individual will be responsible for managing calendars, coordinating meetings, corporate events, travel, preparing correspondence and presentations, and ensuring smooth day-to-day operations for the executive team.

A day in the life, what you’ll be doing:

• Complex calendar management for 2-4 Executive team members - including internal and external contacts.
• Ability to think strategically, executes quickly, and understands organizational and business interconnectivities.
• Keep executives on track with schedule and daily meeting cadence. Includes Executive meeting logistics for entire Senior Management Team.
• Assist and help to create PowerPoints with direction and deliverables provided by the Executives
• Manage executive collateral including annual schedule, meeting/call logistics, agendas, presentation decks and materials, communication, distribution, and minutes.
• Partner and support HQ event coordination.
• Assist with Board of Director projects such as annual product requests and investor presentations.
• Plan and organize logistics for EOT meetings, board meetings/calls, Executive Meetings, annual offsite.
• Operate as extension of assigned executives; interface directly with Pacsun employees and teams, vendors, and customers as needed, to define problems and provide solutions to inquiries or orders.
• Provide travel planning management - international and domestic.
• Screen and process documents for signature.
• Reconcile expenses in Concur, and process reports for approval/payment.
• Budget/ forecasting/ expense management.
• Project management leadership as assigned.
• Manage and keep Executives logins, frequent flier information, and corporate information.
• Respond to and assist with personal requests as needed.

What it takes to Join:

• 4 year BS/BA in Business or Communication required
• 3+ years Executive Administrative Assistant with experience supporting multiple executives
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), Canva, Docusign, Concur
• Successful and complex multiple calendar management required
• Event planning experience is desirable

Developing the Community/ Leadership Qualities:

• Operate with the highest level of conduct, integrity, and confidentiality; setting the example for all associates.
• Develop and nurture strong cross functional partnerships; inspire a culture of transparency, collaboration, and accountability.
• Serve as a Pacsun advocate in the industry and marketplace.

Salary Range

$87,516- $97,900

• Dog friendly office environment
• On-site Cafe
• On-site Gym
• $1,000 referral incentive program
• Generous associate discount of 30-50% off merchandise online and in-stores
• Competitive long term and short-term incentive program
• Immediate 100% vested 401K contributions and employer match
• Calm Premium access for all employees
• Employee perks throughout the year

Physical Requirements

The physical demands described here are representative of those that are required by an associate to successfully perform the essential functions of this job.

• While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach with hands and arms.
• Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
• Ability to work in open environment with fluctuating temperatures and standard lighting.
• Ability to work on computer and mobile phone for multiple hours; with frequent interruptions.
• Required to travel in elevator or stairwells to attend meetings and engage with associates on multiple floors throughout building.
• Hotel, Airplane, and Car Travel may be required.

Position Type/Expected Hours of Work

This is a full-time position.As a National Retailer, occasional evening and/or weekend work may be required during periods of high volume.This role operates in a professional office environment and routinely uses standard office equipment.

Other Considerations

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to qualified individuals with disabilities to enable them to perform the essential functions of the role.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.