Executive Administrator - Marketing Digital and Strategy

FourLeaf Federal Credit Union; Bethpage (NY); On-site; USD 49,000 - 59,000; Full time

Benefits offered by this job

Comprehensive benefits

401(k) with employer match

Wellness programs

Flexible work options

Volunteer opportunities

Executive chats & social events

Job summary

FourLeaf Federal Credit Union is seeking an Administrative Assistant to support the SVP Marketing & Strategy in Bethpage, NY. You will manage complex calendars, coordinate strategic meetings across time zones, and handle confidential communications to keep leadership focused on priorities.

The role demands exceptional organizational, communication, and problem-solving skills, plus the ability to juggle multiple projects, travel logistics, and board materials, while protecting executive time.

Qualifications

• Associate degree or equivalent experience in business administration or related field.
• 4–6 years supporting senior executives or leadership teams in an administrative role.
• Advanced calendar and executive schedule management experience.
• Confidentiality and executive discretion are essential.

Responsibilities

• Provide administrative support to the SVP Marketing & Strategy and manage a one-on-one partnership.
• Manage complex calendars and coordinate meetings across multiple time zones.
• Prepare agendas, reports, and materials for leadership and Board sessions.
• Coordinate projects, conduct research, and consolidate leadership reports.
• Arrange travel, reconcile expenses, and support team events.

Skills

Executive Support

Calendar Management

Communication

Problem Solving

Project Coordination

Travel & Expenses

Team Collaboration

Education

Associate degree or equivalent

Tools

Microsoft Office Suite

Job description

It Starts With Our Employees

FourLeaf's ultimate goal is to provide the best-in-class member and employee experience, and it all begins with two things: hiring incredible people and giving them a great place to work.

What You’ll Do

Provide administrative support to the Senior Vice President (SVP) Marketing & Strategy while maintaining a strong one-on-one working relationship. The role requires exceptional organizational, communication, and problem-solving skills to manage complex schedules, coordinate strategic meetings, and support business operations.

Core Contributions

• Executive Support
  • Provides direct administrative and operational support to the SVP maintaining a one-on-one working relationship & trusted partnership.
  • Proactively anticipate the needs of senior leadership and provide timely support for internal and external meetings and engagements.
  • Align with Leadership on weekly priorities and support execution of business and people initiatives.
• Calendar & Meeting Management
  • Manage complex executive calendars and prioritize scheduling across multiple time zones.
  • Strategically coordinate meetings, ensuring clear objectives and efficient use of leadership time.
  • Prepare agendas, presentations, reports, and other meeting materials for leadership, business meetings, and Board/Board Committee sessions.
• Communication & Confidentiality
  • Handle highly confidential communications with integrity, discretion, and political awareness.
  • Serve as a key point of contact between the Marketing, Strategy, & Digital Leadership teams, executive assistants, Board members/volunteers, and other stakeholders.
  • Communicate clearly, professionally, and effectively across all levels of the organization.
• Operational & Project Support
  • Support Marketing, Strategy, & Digital strategic priorities by coordinating projects, conducting research, collecting data, and consolidating reports for leadership review.
  • Assist with departmental operations, including team event coordination, daily Newsday compilation, and execution of additional team requests.
  • Manage special projects while balancing executive support responsibilities.
  • Exercise initiative in resolving issues and managing ambiguous tasks with minimal oversight.
• Event & Logistics Coordination
  • Organize team events, off-sites, and team-building activities, including managing logistics and coordination.
  • Arrange executive travel and manage expenses, including corporate credit card reconciliation, reimbursements, and system approvals.
• Problem Solving & Decision Making
  • Respond with urgency to time-sensitive situations and act even when full context is not available.
  • Demonstrate strong organizational skills and the ability to resolve scheduling conflicts and overlapping commitments.
  • Protect executive time and ensure alignment with shifting priorities.
• Collaboration & Relationship Management
  • Build strong working relationships with senior leadership, executive assistants, business operations teams, and key partners.
  • Act as a collaborative team player who supports organizational efficiency and effectiveness.
  • Provide back-up support in the absence of other administrative support colleagues.

Assets You Will Bring

• Associate’s degree required or equivalent experience. Field of Study: Business Administration, Management, Communications, or related field.
• 4-6 years of experience supporting senior executives or leadership teams in an administrative or executive assistant capacity.
• Computer Skills: Highly Proficient in Microsoft Office (Excel, PowerPoint, Word, Teams, Outlook).
• Advanced calendar and executive schedule management.
• Strategic thinking and prioritization.
• Confidentiality and executive discretion.
• Strong communication and interpersonal skills.
• Problem-solving and decision-making abilities.
• Project coordination and operational support.
• Event planning and logistics management.
• Ability to manage multiple priorities in a fast-paced environment.

The estimated salary for this role is $35.92 to $43.11 per hour. (FourLeaf Federal Credit Union offers a comprehensive benefits package, including medical, dental, and vision coverage; life and disability insurance; voluntary benefit programs; a 401(k) plan with employer match; reimbursement and wellness programs; and an annual performance-based bonus.)

What Sets Us Apart?

In addition to our comprehensive benefits, we invest in employee connection and well-being through:

• Competitive 401(k)
• Tuition and fitness reimbursement programs
• Flexible work options
• Volunteer opportunities
• Executive “Water Cooler Chats”
• Clubs, sports, and social events
• Food truck days

…and more!

Who is FourLeaf?

FourLeaf Federal Credit Union (FourLeaf) has been committed to the financial well-being of our members for over 80 years. Through our full range of competitive savings and loan products, you can trust us in every step of your financial journey. From applying for a credit card to closing on your mortgage to opening your child’s first savings account, FourLeaf is here to help you reach your financial goals.

We are proud to be an award-winning place to work! Some of our recent recognitions include Certified Great Place to Work 2024-2025, America’s Greatest Midsize Workplaces 2025, Quantum Workplace Employee Voice Award 2024, and Fortune’s Best Workplaces in Financial Services & Insurance 2024.

As a credit union, our vision is to enrich the lives of our members, employees, and communities. Since 2002, we have been an integral community partner through our charitable giving and community development programs in New York and beyond.