Executive Administrator

Houlihan Lokey, Inc; New York (NY); On-site; USD 52,348 - 61,992; Full time

Job summary

Houlihan Lokey, Inc is seeking an Executive Administrator in New York, NY. The role requires four to five years of administrative experience and strong organizational skills. You will manage scheduling, travel, and interactions for executives and ensure timely expense reporting. The position offers a competitive compensation of $38.00 - $45.00 per hour based on experience and qualifications. Join a leading global investment bank providing strategic financial advice across various industries.

Qualifications

• Minimum of four to five years of experience in an administrative position.
• Excellent organizational and time management skills.
• Strong interpersonal skills and a team player.

Responsibilities

• Perform advanced administrative tasks for assigned executive(s).
• Coordinate travel and meeting arrangements.
• Manage emails and phone calls on behalf of executive(s).

Skills

Organizational skills

Attention to detail

Verbal communication skills

Written communication skills

Microsoft Office Suite

Job description

Executive Administrator page is loaded## Executive Administratorlocations: New York, NY, USAtime type: Full timeposted on: Posted 4 Days Agojob requisition id: R3241**Business Unit:**Corporate Finance**Industry:**General**Overview**Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Our unmatched transaction volumes provide differentiated, data-driven perspectives that help our clients achieve their most critical goals. To learn more about Houlihan Lokey, please visit HL.com.**Corporate Finance**Houlihan Lokey has extensive expertise in mergers, acquisitions, divestitures, activist shareholder and takeover defense, and other related advisory services for a broad range of U.S. and international clients. Our experience in M&A has earned us consistent recognition throughout the industry. In 2025, LSEG ranked our firm the No. 1 investment bank for all global M&A transactions.As an Executive Administrator, you will perform advanced administrative tasks and complete confidential assignments in an efficient and timely manner. You will exercise considerable discretion and independent judgment in prioritizing and professionally managing the external contacts for the executive(s) you are assigned. You will also independently plan, organize and schedule work based on necessary deadlines and priorities. You will report to the Administration Manager of Corporate Finance and Managing Directors within the Corporate Finance group.**Core Responsibilities:*** Exercises independence, judgement, and discretion in meeting acceptance, creation, and overall scheduling on behalf of assigned executive(s).* Coordinates travel, hotel accommodations, and meeting facilities. Researches, negotiates, and arranges off-site meetings, events, and dinners. Develops itineraries to ensure maximum efficiency and convenience for each trip. Keeps track of potential clients and other contacts to meet in each destination city and schedules meeting opportunities.* Creates and submits expense reports for assigned executive(s) in a timely manner, adhering to the Company’s expense policies to ensure timely reimbursement. Proactively obtains missing receipts and reconciles credit card statements to ensure all expenses are submitted.* Manages event planning and on-site event execution for Corporate Finance, including working with the Marketing Department to develop budgets, selecting venues, assisting with registration, coordinating with speakers, making menu selections (including special requirements), planning group activities, selecting and ordering event gifts, and other related tasks.* Managing and coordinating phone calls on behalf of assigned executive(s).* Exercises independence and judgment in managing emails for assigned executive(s).* Track progress and relevant information pertaining to engagements in Salesforce and maintain understanding of the engagement and deal process.* Creates and maintains various office files, logs, directories, and manuals. Make copies of correspondence or other printed materials as requested.* Responds to requests for assistance from other business units, groups, and internal and external colleagues and proactively offers assistance when available.* Assists with training and onboarding of new administrative assistants to ensure understanding of Company and departmental policies and procedures.* Performs other related duties and special projects as assigned.**Qualifications:*** Minimum of four (4) to five (5) years of experience in an administrative position, preferably in the professional or financial services industry.* Attention to detail with excellent organizational and time management skills.* Excellent written and verbal communication skills.* Strong interpersonal skills and a team player.* Can effectively work autonomously with a focus on process improvement.* Intermediate or advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).* Ability to exercise good business judgment when responding to the needs of clients and stakeholders, both internal and external.**Compensation and Benefits**Houlihan Lokey is committed to providing its employees with an exciting career opportunity and competitive total compensation package, which may include other components such as discretionary incentive compensation. The firm’s good faith and reasonable estimate of the possible salary range for this role at the time of posting is:$38.00 - $45.00 an hourActual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate’s relevant qualifications, skills, and experience and the location where this position may be filled.Houlihan Lokey provides a competitive benefits package. Our current benefits offerings can be found here:***We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.***#LI-117799