Executive Administrative Support IV

Daimler Trucks North America LLC; Portland (OR); Hybrid; USD 51,000 - 66,000; Full time

Benefits offered by this job

401k company match up to 8%

Paid vacation 4 weeks

13+ holidays

8 weeks parental leave

Employee assistance program

Healthcare plans

Onsite fitness

Tuition assistance

Disability plans

Job summary

Daimler Truck North America LLC in Portland, OR is seeking an Executive Assistant to support the CFO and Finance leadership in a fast-paced environment. You will manage complex calendars, travel, and meetings with a focus on confidentiality and professionalism.

You will prepare high‑level correspondence, reports, agendas, meeting minutes, and presentations; coordinate domestic and international travel; and support special projects and events while fostering the DTNA culture of collaboration.

Qualifications

• Minimum 3 years of relevant experience; or AA degree plus 1 year of experience.
• Experience supporting C-suite executives in a corporate environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills; ability to convey complex information clearly and concisely.
• Excellent time management, prioritization, and problem-solving abilities; capable of handling multiple tasks under pressure.
• Demonstrated discretion, maintain confidentiality, and work independently with limited supervision.
• High degree of professionalism and interpersonal skills to interact with senior executives and stakeholders.

Responsibilities

• Provide comprehensive administrative support to the CFO and Finance leadership, always ensuring confidentiality and professionalism.
• Finance is a fast-paced environment that requires multitasking and prioritization to navigate priorities and duties.
• Proactively manage complex calendars, coordinate meetings, events, and engagements, including major Finance briefings.
• Monitor CFO’s email inbox, escalate and prioritize correspondence as needed.
• Prepare and edit high-level correspondence, reports, presentations, agendas, and meeting minutes using Word, Excel, PowerPoint, Outlook.
• Coordinate domestic and international travel arrangements; prepare and process expense reports in DTNA policy.
• Craft & edit communications and collaborate across SMEs for internal announcements in support of the CFO Office.
• Oversee and maintain the DTNA Finance intranet page; ensure content is accurate and engaging.
• Plan meetings and events with the CFO support manager; select venues, coordinate catering, and equipment.
• Liaise between the CFO and stakeholders; manage approvals for contracts and PO routing.
• Maintain files, calendars, and departmental contact lists; assist with onboarding and staff support.
• Collaborate on special projects, including executive presentations, strategic initiatives, and cross-functional communications.
• Manage office needs for supplies, IT equipment, and other resources; improve workflows and practices.
• Use Teams/Zoom for scheduling and facilitating meetings, including polls and breakout rooms.
• Foster a positive environment and promote DTNA’s One Team, Best Team culture across Finance.
• Perform other duties to support the CFO, CFO Support Manager and Finance leadership.

Skills

C-suite support

Excellent communication

Time management

Discretion & confidentiality

Multitasking

Education

AA degree

Tools

Microsoft Office Suite

Microsoft Teams

Zoom

Job description

Tasks

Inside the Role

The Finance Organization at Daimler Truck North America (DTNA) is a key driver of financial transparency, strategic decision-making, and operational excellence across the organization. We work closely with leadership to align business priorities with financial performance, enabling sustainable growth and shareholder value.

This high-impact role offers a unique opportunity to support DTNA’s Chief Financial Officer and leadership team in a dynamic, fast-paced environment. As Executive Assistant, you’ll manage complex scheduling, travel, and meetings, while also contributing to special projects, event planning, and presentation content. In this role, you anticipate needs, resolve challenges, and connect teams to ensure seamless execution, playing a critical role in enabling the CFO and Finance organization to achieve DTNA’s strategic priorities while promoting collaboration and a culture of belonging.

Posting Information

We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected.

We Take Care of Our Team

Position offers a starting hourly range of$37 - $48 Hr. USD

Pay offered dependent on knowledge, skills, andexperience

• Benefits include 401kcompany contribution with company match up to8% as well as non-elective company contribution of3 - 7% depending on age
• starting at 4 weeks paidvacation
• 13+ calendar holidays
• 8 weeks paidparental leave
• employee assistance program
• comprehensive healthcare plans and wellnessprograms
• onsite fitness (at some locations)
• tuitionassistance and volunteer paid time off
• short-termand long-term disability plans.

What You Drive at DTNA

• Provide comprehensive administrative support to the CFO and Finance leadership, always ensuring confidentiality and professionalism.
• Finance is a fast-paced environment that requires the ability to multitask and confidently navigate priorities and duties; the applicant should display a high degree of flexibility as the daily routines are subject to unforeseen changes and challenges.
• Proactively manage complex calendars, prioritize and coordinate meetings, events, and engagements, including major Finance briefings and recurring leadership sessions.
• Monitor and organize the CFO’s email inbox, escalating and prioritizing correspondence as needed.
• Prepare and edit high-level correspondence, reports, presentations, agendas, and meeting minutes using advanced business software (Word, Excel, PowerPoint, Outlook).
• Coordinate domestic and international travel arrangements; prepare and process expense reports in compliance with DTNA policy.
• Craft & edit communications and collaborate across subject matter experts for internal announcements in support of the CFO Office and executive team.

• Oversee and maintain the DTNA Finance social intranet page, ensuring content is accurate, timely, and engaging for employees.
• Partner with the CFO support manager to plan and execute meetings and events, including selecting venues, coordinating catering, and arranging technical equipment.
• Serve as a liaison between the CFO and internal/external stakeholders, ensuring timely communication and follow-up.
• Support financial and operational processes by routing authorization requests (contracts, purchase orders) and managing compliance-related approvals.
• Maintain accurate files, records, calendars, and departmental contact lists; assist with onboarding and staff support.
• Collaborate on special projects, including executive presentations, strategic initiatives, and cross-functional communications.
• Manage office and business needs for supplies, materials, tools, IT equipment, and other resources.
• Review and recommend improvements to administrative practices and workflows to enhance efficiency.
• Utilize virtual conferencing tools (Microsoft Teams, Zoom) to schedule and facilitate meetings, including advanced features such as polling and breakout rooms.
• Foster a positive, professional environment and promote DTNA’s “One Team, Best Team” culture across Finance.
• Perform other duties as assigned to support the CFO, CFO Support Manager and Finance leadership team.

Knowledge You Should Bring

• Minimum 3 years of relevant experience; or AA degree plus 1 year of experience.
• Experience supporting C-suite executives in a corporate environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills; ability to convey complex information clearly and concisely.
• Excellent time management, prioritization, and problem-solving abilities; capable of handling multiple tasks under pressure.
• Demonstrated ability to exercise discretion, maintain confidentiality, and work independently with limited supervision.
• High degree of professionalism and interpersonal skills to interact effectively with senior executives and stakeholders.

Exceptional Candidates Might Have

• Expertise in scheduling and facilitating virtual meetings.
• Experience booking executive travel and processing expense reports.
• Interest and ability to contribute to team-building activities and departmental events.

#LI-LL1 #LI-Hybrid

Where We Work

This position is open to applicants who can work in (or relocate to) the following location(s)-

Portland, OR US. Relocation assistance is not available for this position.

Schedule Type:

Hybrid (4 days per week in-office / 1 day remote). This schedule builds our #OneTeamBestTeam culture, provides an unparalleled customer experience, and creates innovative solutions through in-person collaboration.

At Daimler Truck North America, we recognize our world is changing faster than ever before. By listening to the needs of today, we’re building to solve with cutting-edge solutions in sustainability and future driving technology across electric, hydrogen and autonomous. These solutions, backed by years of innovative success and achievement, continue DTNA’s legacy as the undisputed industry leader. Our evolving brand portfolio is second to none, including Freightliner Trucks, Western Star, Demand Detroit, Thomas Built Buses, Freightliner Custom Chassis, and Financial Services. Together, we work as one team towards our envisioned future – building a cleaner, safer and more efficient tomorrow for all.

That is what we are working toward - for all who keep the world moving.

Additional Information

• This position is not open for Visa sponsorship or to existing Visa holders
• Applicants must be legally authorized to work permanently in the country the position is located in at the time of application
• Final candidate must successfully complete a criminal background check
• Final candidate may be required to successfully complete a pre-employment drug screen
• Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions
• EEO - Disabled/Veterans

Daimler Truck North America is committed to workforce inclusion and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status.

For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at 503-745-8982 or toll free 800-206-3369. For TTY/TDD enabled call 503-745-2137 or toll free 866-355-6935.

Qualifications

Please see above for qualification details