Executive Administrative Specialist

The Maryland-National Capital Park & Planning Commission; Largo (MD); On-site; USD 49,000 - 87,000; Full time

Benefits offered by this job

Telework opportunities

Flexible schedules

Onsite fitness center

Free parking for employees

Tuition Reimbursement/Assistance

Job summary

The Maryland-National Capital Park and Planning Commission is seeking an Administrative Assistant III to support the Prince George’s County Planning Department in Largo, MD. The role focuses on high‑level administrative support, calendars, budgeting, and coordination with a diverse staff.

You will manage meetings, prepare materials, monitor deadlines, and assist with compliance and onboarding tasks in a fast-paced environment. Strong communication and detail orientation are essential.

Qualifications

• High school diploma or GED required.
• 4 years progressive admin support experience, including 2+ years in admin/clerical work.
• Equivalents may apply, totaling 4 years.
• Strong writing, proofreading, and attention to detail expected.

Responsibilities

• Serve as admin partner to Division Chief and leadership team.
• Manage complex calendars with multiple stakeholders.
• Review briefing materials, agendas, and reports for leadership meetings.
• Track assignments, deadlines, and action items.
• Coordinate cross-functional tasks and ensure deadlines are met.
• Monitor division expenditures, budgets, and invoices.
• Coordinate onboarding/offboarding and access requirements.
• Maintain databases, tracking systems, and records.
• Prepare meeting minutes and follow-up documentation.
• Support audits, information requests, and compliance activities.

Skills

Written communication

Verbal communication

Attention to detail

Organization

Procurement basics

Budgeting & invoicing

Microsoft Office

Adobe Acrobat

MS Teams

Content management systems

Scheduling meetings

Learning new software (Kronos/Lawson)

Education

High School diploma or GED

Tools

MS Office Suite

Adobe Acrobat

MS Teams

CMS

Kronos

Lawson

Job description

The Maryland-National Capital Park and Planning Commission is seeking an Administrative Assistant III to support the Prince George’s County Planning Department in Largo, MD. The role focuses on high‑level administrative support, calendars, budgeting, and coordination with a diverse staff.

You will manage meetings, prepare materials, monitor deadlines, and assist with compliance and onboarding tasks in a fast-paced environment. Strong communication and detail orientation are essential.