Executive Administrative Assistant (Merchandising)

Burlington Stores, Inc.; New York (NY); Hybrid; USD 34,000 - 47,000; Full time

Benefits offered by this job

Associate discount

Medical, dental, vision insurance

401(k) plan

Paid time off

Job summary

Burlington Stores, Inc. in New York, NY seeks an Executive Administrative Assistant to provide high-level support to senior executives, handling confidential information and coordinating calendars and travel while preparing for major meetings.

The role requires 10+ years of executive-level experience, superb discretion, and strong Microsoft Office skills. This hybrid position offers competitive pay, associate discount, benefits, and opportunities to work across multiple time zones.

Qualifications

• 10+ years of executive-level administrative experience.
• Experience with calendar management and travel coordination.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Advanced proficiency in Microsoft Office.

Responsibilities

• Executive Support & Communication: manage diverse administrative items with discretion.
• Communicate on behalf of executives, using tact and diplomacy.
• Coordinate travel and meetings with cross-team collaboration.
• Take on additional administrative and project-related duties as needed.
• Develop high-quality presentations from data.

Skills

Executive support

Calendar management

Travel coordination

Communication

PowerPoint

Tools

Microsoft Office

Job description

Position Overview

Executive Administrative Assistant provides comprehensive administrative support to senior executive management at Burlington Stores, including communication and coordination across all levels of the organization. This position requires working with sensitive, confidential, strategic, and critical information, often addressing complex and time-sensitive matters. The Executive Administrative Assistant plays a highly visible role with regular interaction with senior leaders and other key stakeholders. The individual must demonstrate exceptional professionalism, discretion, and autonomy in managing a wide array of responsibilities.

A Day In The Life

Executive Support & Communication

• Exercises discretion and autonomy in managing a wide variety of administrative items with varying levels of complexity, time sensitivity, and confidentiality.
• Communicates effectively on behalf of the executive(s) supported, using tact, diplomacy, and discretion in both written and verbal communications.
• Collaborates effectively with other Executive Assistants to coordinate travel, prepare for major meetings, and ensure continuity of support during absences.
• Demonstrates flexibility, curiosity, and initiative in taking on additional administrative and project-related duties as assigned.

Calendar & Travel Management

• Manages complex travel arrangements, including multi-stop, multi-modal, and multi-traveler itineraries, ensuring executive preferences and adherence to company policy, with all details documented in calendars or written itineraries as preferred.
• Proactively creates and maintains executive calendars, aligning with the executives' needs and preferences.

Event & Program Coordination

• Organizes, coordinates, and supports large and complex programs, events, or conferences, including arranging venues and catering, managing invitations, coordinating speakers, overseeing budgets, and ensuring seamless execution.

Financial & Compliance Administration

• Prepares executive expense reports and contributes to special projects.
• Reviews approval requests (e.g., expense reports) for accuracy and compliance with company policies.

Data, Reporting & Presentation Development

• Pulls and concisely compiles data from multiple corporate systems to support business-driving initiatives including
• Prepares high-level PowerPoint presentations.

The above job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required for the position. The incumbent may be required to perform other duties as assigned.

You'll Come With

• 10+ years of executive-level administrative experience, ideally within a large, multi-location corporate environment spanning multiple time zones; retail industry experience is strongly preferred.
• Experience working with complex multiple calendar management and scheduling
• Demonstrated proficiency in managing multiple executive calendars, coordinating complex travel, and organizing large meetings.
• Proven ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with budget and expense management.
• Strong interpersonal skills and ability to build relationships across varying levels of the organization.
• Flexibility to provide or arrange after-hours support, as needed.

Come join our team. You’re going to like it here!

You will enjoy competitive wages, flexible hours, and an associate discount. Burlington’s benefits package includes medical, dental and vision coverage including life and disability insurance. Full-time associates are also eligible for paid time off, paid holidays and a 401(k) plan. We are a rapidly growing brand and provide a variety of training and development opportunities so our associates can grow with us. Our teams work hard and have fun together! Burlington associates make a difference in the lives of customers, colleagues, and the communities where we live and work every day. Burlington Stores, Inc. is an equal opportunity employer committed to workplace diversity.

Individual pay decisions will be based on a variety of factors, such as but not limited to, qualifications, education, job-related skills, relevant experience, and geographic location.

Min-Mid $25.15 - $34.00

Posting Number R103157

Location New York-New York

Address 1400 Broadway

Shopping Center 11th Floor

Zip Code 10018

Pay Rate Hourly

Career Site Category Corporate

Position Category Administrative

Job Type Full-Time

Remote Type Hybrid

Evergreen No