Executive Administrative Assistant - Manufacturing Strategy & Planning

General Motors; Warren (MI); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

General Motors is seeking an Executive Administrative Assistant to provide comprehensive support to the VP of Manufacturing Strategy & Planning and other executives. The role demands proactive organization, calendar and travel management, and effective communication across the enterprise.

The successful candidate will manage complex schedules, assist with projects, prepare documents, and coordinate meetings and events, while handling confidential information with discretion and professionalism.

Qualifications

• 3-5+ years' experience as an Executive Administrative Assistant supporting Executives/Leaders.
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Demonstrates a high-level of integrity and discretion handling confidential matters.
• Exhibits excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Ability to look ahead, proactive anticipation of leader and business needs.
• Must be flexible and demonstrate strong learning agility.

Responsibilities

• Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, and managing expenses.
• Project Management: Assist with projects, ensuring deadlines are met and objectives are achieved. Track project progress and provide updates, as necessary.
• Document Preparation: Create, edit, and format documents, spreadsheets, and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Team Coordination: Organize and facilitate team meetings and events, including preparing agendas, taking notes, and following up on action items.
• Initiative: Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.
• Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams.
• Event Planning: Assist in the planning and execution of internal and external events, ensuring all logistics are handled seamlessly as needed.

Job description

Job Description

The Role:

General Motors is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to the VP of Manufacturing Strategy & Planning and several other executive leaders.

The position will provide administrative support, ensuring smooth operations,back upsupport asrequiredand effective communication for this dynamic group. The role requires a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and thecapabilityto build andmaintainrelationships across the enterprise.

The successful candidate should appreciate a fast-paced, high-energy team and be adaptable to change. You should be ablesolveproblems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation,flexibilityand an insatiable desire to collaborate are all required to be successful in the role.

WhatYou’llDo:

• _Administrative Support:_Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, and managing expenses.

• _Project Management:_Assistwith projects, ensuring deadlines are met andobjectivesare achieved. Track project progress and provide updates, as necessary.

• _Document Preparation:_Create, edit, and format documents, spreadsheets, and presentations. Ensure all materials areaccurate, professional, and align with team standards.

• _Communication:_Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.

• _Team Coordination:_Organize andfacilitateteam meetings and events, including preparing agendas, taking notes, and following up on action items.

• _Initiative:_Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.

• _Cross-Functional Collaboration:_Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build andmaintainstrong relationships with colleagues at all levels, particularly EA peers on other teams.

• _Event Planning_:Assistin the planning and execution of internal and external events, ensuring alllogisticsare handled seamlessly as needed.

Your Skills & Abilities (Required Qualifications):

• 3-5+ years' experience as an Executive Administrative Assistant supportingExecutives/Leaders
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Demonstrates a high-level of integrity and discretion handling confidential matters
• Exhibits excellent organizational and time management skills, with the abilityto prioritize tasks effectively
• Ability to look ahead, proactive anticipation of leader and business needs
• Must be flexible and demonstrate strong learning agility

Skills that will give you a competitive edge (Preferred Qualifications):

• Associate or bachelor's degree
• Professional training and/or certification(s) in administrative skills/support
• Previous experience supporting within tech or software work environments

GM does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need GM immigration sponsorship now or in the future. This includes direct company sponsorship, entry of GM as the immigration employer of record on a government form, and any work authorization requiring a written submission or other immigration support from the company (e.g., H1-B, OPT, STEM OPT, CPT, TN, J-1, etc).This role is categorized as hybrid. This means the selected candidate is expected to report to a specific location at least 3 times a week {or other frequency dictated by their manager}.This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us

We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Every day, we want every employee to feel they belong to one General Motors team.

Benefits Overview

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Non-Discrimination and Equal Employment Opportunities (U.S.)

General Motors is committed to being a workplace that is not only free of unlawful discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that providing an inclusive workplace creates an environment in which our employees can thrive and develop better products for our customers.

All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, national origin, citizenship status, religion, age, disability, pregnancy or maternity status, sexual orientation, gender identity, status as a veteran or protected veteran, or any other similarly protected status in accordance with federal, state and local laws.

Accommodations

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