Executive Administrative Assistant I (226 Days)

Dallas Independent School District; Dallas, Northern (TX, KY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

The Dallas Independent School District is seeking an Executive Administrative Assistant I (226 Days) to support the Deputy Chief of Staff in Dallas. The role focuses on coordinating department functions, handling confidential records, and ensuring smooth daily operations across leadership levels.

Candidates should have a high school diploma or equivalent (associate degree preferred), 5+ years experience, and strong MS Office skills, with excellent written and oral communication and the ability

Qualifications

• Accredited High School Diploma or equivalent; Associate’s Degree preferred.
• 5+ years of experience required.
• Proficient in MS Office suite; word processing, databases, spreadsheets, and graphic applications.
• Ability to complete assignments with minimal supervision.
• Excellent written and oral communication; strong organizational and interpersonal skills.
• Ability to manage multiple priorities while maintaining confidential records.

Responsibilities

• Coordinate the day-to-day functions of the department to meet objectives while serving as the assistant to the Deputy Chief of Staff.
• Liaise between the Deputy Chief of Staff and other department leadership with information and instruction on daily operations.
• Organize and maintain routine office work; arrange appointments, conferences, interviews, and travel.
• Perform administrative duties including filing, correspondence, calls, typing, and supplies.
• Discuss project progress and needs with department heads.
• Initiate, track, and submit payroll records bi-weekly and monthly.
• Generate requisitions for supplies and services; assist budget preparation to district guidelines.
• Maintain vendor, expenditure, payroll, and equipment distribution files.
• Ensure proper processing of district forms and adherence to policy.
• Engage with leadership and stakeholders to ensure effective communication across levels.
• Performs all other tasks and duties as assigned.

Skills

Written and verbal communication

Organizational skills

Multitasking

Interpersonal skills

Customer service

Education

High School Diploma or equivalent

Associate’s degree preferred

Tools

MS Office

Databases

Spreadsheets

Graphic applications

Job description

Job Description - Executive Administrative Assistant I (226 Days) (RTP20260810-007)

Job Description

Description

• Coordinate the day-to-day functions of the department to meet the objectives of the area, department, alternative programs, and District while serving as the assistant to the Deputy Chief of Staff
• Serve as the liaison between the Deputy Chief of Staff and other department leadership, providing information and instruction relating to the daily operations of the department and alternative programs
• Organize and maintain routine office work, provide work direction for clerical staff and make arrangements for appointments, conferences, interviews and travel
• Perform administrative duties including maintaining the department filing system, processing routine correspondence, placing and receiving telephone calls and recorded messages, typing documents and correspondence, and ordering and maintaining supplies.
• Discuss progress of projects and needs/concerns of departments heads with the Deputy Chief.
• Initiate, track, and submit all departmental bi-weekly and monthly payroll records.
• Generate requisitions for supplies and services as needed.
• Assist the budget manager with the budget preparation to meet District guidelines and goals
• Maintain files on vendors, expenditures, payroll, and equipment distribution
• Ensure the proper processing of all district forms and adherence to District Policy.
• Engage in on-site collaboration/interaction with department leadership, team members, customers, and stakeholders, ensuring effective communication and coordination across all organizational levels.
• Performs all other tasks and duties as assigned.

Qualifications

• Accredited High School Diploma or equivalent (U.S.A. Equivalency) required; Associate’s Degree preferred.
• 5+ years of experience required.
• Ability in MS Office suite, proficient in word processing, databases, spreadsheets, and graphic applications.
• Ability to complete assignments with minimal supervision.
• Excellent written and oral communication skills.
• Ability to manage multiple priorities simultaneously.
• Ability to maintain accurate and confidential records.
• Strong organizational, prioritization, communication, customer service, and interpersonal skills required to achieve the goals of the position.
• Knowledge of district organizations, operations, and administrative policies preferred.
• Ability to interact effectively with all levels of district personnel.

Work Locations

Chief Of Staff 9400 N CENTRAL EXPRESSWAY SUITE 1600 Dallas 75231

Job

Executive Assistant-Deputy Superintendent