Executive Administrative Assistant (EA)

The Aerospace Corporation; El Segundo (CA); On-site; USD 130,872,000 - 195,619,000; Full time

Benefits offered by this job

Health care and wellness

Paid holidays & vacation

401(k) plan

Relocation assistance

Professional growth

Education assistance

Flexible spending accounts

Inclusive work environment

Job summary

The Aerospace Corporation seeks an Executive Administrative Partner- Administration & Support to provide proactive executive-level support to the Senior Vice President of the Civil Systems Group in El Segundo, CA. You will coordinate calendars, travel, correspondence, and complex meetings with internal and external stakeholders.

You will lead administrative projects, mentor other admins, and improve processes while safeguarding sensitive information and ensuring timely decisions in a fast-paced,

Qualifications

• Executive support at C-suite level and administrative leadership.
• Strong project management, organization, and communication skills.
• Expert-level fluency with Microsoft Office and collaboration tools.
• Ability to obtain and maintain a US government security clearance.

Responsibilities

• Serve as lead executive administrative coordinator for the CSG Front Office.
• Coordinate executive calendars, complex travel, and meetings for SVP.
• Prepare correspondence, briefings, and presentations for leadership.
• Lead special projects and improve administrative processes.
• Mentor division admins and model professional behavior.

Skills

Executive support

Project management

Communication

Microsoft Office

Security clearance

Education

High School Diploma

Tools

Concur

Workday

JIRA

Confluence

Job description

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space. Building on The Aerospace Corporation's reputation as a trusted, impartial advisor with integrity and dedication to mission success, the Civil Systems Group (CSG) combines deep technical expertise with market-leading innovation to help our customers solve complex systems engineering and integration challenges. CSG is organized by core customer-facing lines of business to manage and grow programs within NASA, NOAA, and the NNSA, while extending our capabilities to other civilian federal government agencies fully integrated within Aerospace rules, regulations, processes, values, and behaviors.

The Aerospace Corporation is seeking an Executive Administrative Assistant (Executive Administrative Partner- Administration & Support) to provide support to Senior Vice President (SVP) of the Civil Systems Group (CSG). CSG serves as a technical advisor to U.S. civil agencies, including NASA, NNSA, and NOAA, as well as international allies and companies engaged in space systems for exploration, environmental monitoring, and space operations. As an integral member of the organization’s management team and focal point for the group, the individual provides collaborative administrative leadership to ensure effective and efficient group operations. They are proactive and take initiative to solve problems independently with autonomy to positively impactthe productivity and efficiency of the organization and its leader. This person contributes to key business-related decisions, takes ownership of processes and procedures, and works closely with leaders, colleagues and customers across the enterprise to ensure the organization runs smoothly and meets internal/external deadlines. The selected candidate will be required to work full-time, on‑site at our facility in El Segundo, CA.

What You Will Be Doing

• Serve as the lead executive administrative coordinator for the CSG Front Office: this role is the front‑line interface for internal and external connections to the SVP and CSG leadership team and will facilitate a professional and formal representation of our values and brand.
• Act as a partner, representative, and point of contact for executive with frequent interaction with Board of Trustees, corporate management, various levels of internal management, as well as government customers, contractors, and other high‑level officials.
• Organize and prioritize critical issues and information to facilitate responsiveness and efficient decision making.
• Lead special projects, tracks, manages, and develops plans to achieve milestones within schedule.
• Establish and maintain administrative organization structure of meeting notes, briefings, white papers, and decisions for the SVP.
• Establish and continuously improve upon administrative processes and introduce best practices that enable and achieve operational efficiency and deliver optimal customer service.
• Manage group, corporate, and customer reports/deliverables/org charts (compile/edit/publish).
• Prepare and send correspondence, emails, letters, presentations on behalf of executive(s).
• Execute strategic, proactive, and complex calendar/meeting/event planning, management and conflict resolution.
• Arrange complex travel coordination, logistics, and expense reporting for leadership.
• Manage the coordination of employee support for the group/division/sub‑division (on‑boarding, timesheet administration/auditing, training requirements, supply/equipment orders).
• Collaborate with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency and consistency.
• Lead by training and mentoring division admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values.

What You Need to be Successful- Executive Administrative Partner- Administration & Support Minimum Requirements:

• High School Diploma, GED or equivalent.
• Prior experience providing C‑Suite/Executive level administrative support.
• Mastery of administrative skills: project management, organization, attention to detail, exceptional and professional communication skills (verbal and written).
• Expert‑level technological fluency in Microsoft Office applications (i.e., Outlook, Excel, Word, PowerPoint, Teams, SharePoint) with confidence (and demonstrated ability) to quickly learn and navigate new technology platforms.
• Mastery of communication and interpersonal skills: leadership, collaboration, proactive problem‑solving, emotional intelligence, judgment, business acumen, and decision making.
• Ability to rapidly adapt to changing environments and anticipate executive, team, and organization needs.
• Ability to handle sensitive and personnel‑related information appropriately and support sensitive management functions.
• Ability to work independently and/or lead a team to proactively deliver innovative solutions and resolve issues with minimal direction.
• Ability to obtain and maintain a security clearance, which is issued by the US government (U.S citizenship is required to obtain a security clearance).

How You Can Stand Out

• Prior experience as an executive admin or similar role.
• Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence.
• Experience with modern tools for collaboration and office software; basic familiarity with AI tools.
• Experience conducting data analysis.
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices.
• Experience with customer relations or customer service.
• High energy, motivated, and willing to solve problems in ambiguous conditions when needed.

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business.

The grade‑based pay range for this job is listed below. Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills. (Min - Max) $45.68 - $68.52 Pay Basis: Hourly

Leadership Competencies

• Operate Strategically
• Lead Change
• Engage with Impact
• Foster Innovation
• Deliver Results

Ways We Reward Our Employees

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan — Employees receive a total company‑paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• An inclusive work environment built on teamwork, flexibility, and respect

Equal Opportunity Commitment

The Aerospace Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at [e-mail]. You can also review Know Your Rights: Workplace Discrimination is Illegal.

Right Place

The Aerospace Corporation has over 26 locations nationwide, which allows us to build a workforce that will nurture the best ideas, and generate the most novel innovations and solutions to our nation’s toughest space enterprise challenges.

Right Path

Right Path Aerospace covers all stages of the space lifecycle, from concept to operations.

Right Purpose

We can all serve a mission much greater than ourselves, and at Aerospace that is exactly what we do. By hiring the industry’s most preeminent scientists and engineers, Aerospace advances emerging technologies that protect some of the most critical missions on Earth and above it.

Aerospace employees working in organizations with technical responsibilities are required to obtain a Security Clearance. U.S. citizenship is required for those positions.