Executive Administrative Assistant Contract Role

Portland Community Reinvestment Initiatives, Inc (PCRI); Portland (OR); On-site; USD 37,000 - 44,000; Full time

Job summary

Portland Community Reinvestment Initiatives, Inc. (PCRI) in Portland, OR, seeks an organized Executive Administrative Assistant to support the executive team in a fast-paced nonprofit setting.

The role focuses on managing schedules, coordinating meetings and travel, preparing reports and presentations, and acting as a liaison with stakeholders while handling confidential information with integrity.

Qualifications

• High School Diploma or associate’s degree in business administration, Human Resources, Nonprofit Management, or related field.
• 3–5 years of administrative, HR, office support, or customer service experience.

Responsibilities

• Provide high-level administrative support to executives, including managing schedules and travel.
• Prepare and edit correspondence, reports, and presentations.
• Act as a liaison between executives and internal/external stakeholders.
• Manage and prioritize incoming requests to ensure timely responses.
• Organize and maintain filing systems, electronic and physical.
• Assist in project management and coordinate special events as needed.
• Handle confidential information with discretion and integrity.
• Conduct research and compile data to support decision making.
• Support the development and maintenance of departmental budgets and reports.

Skills

Microsoft Office

Google Workspace

Communication

Attention to detail

Education

High School Diploma / Associate's degree

Job description

About PCRI

Portland Community Reinvestment Initiatives, Inc. is a non-profit community development corporation with a mission “to preserve, expand and manage affordable housing in the City of Portland and provide access to and advocacy for services to our residents”. With over 800 units of affordable housing, PCRI’s unique mix of single-family homes, small multi-plexes and community apartments represents one of the last stable opportunities for low-income households to remain in their vibrant Portland neighborhoods. These homes and apartments are woven into the fabric of their neighborhoods and are a model for eliminating concentrations of poverty.

Position Summary

We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team in Portland, OR. The ideal candidate will have exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently in a fast‑paced environment.

ESSENTIAL FUNCTIONS:

Provide high-level administrative support to executives, including managing schedules, coordinating meetings, and organizing travel arrangements.

Prepare and edit correspondence, reports, and presentations.

Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.

Manage and prioritize incoming requests and inquiries to ensure timely responses.

Organize and maintain filing systems, both electronic and physical.

Assist in project management and coordinate special events as needed.

Handle confidential information with discretion and integrity.

Conduct research and compile data to support decision‑making processes.

Support the development and maintenance of departmental budgets and reports.

EDUCATION AND/OR EXPERIENCE:

High School Diploma/ or associate’s degree in business administration, Human Resources, Nonprofit Management, or related field.

3–5 years of administrative, HR, office support, or customer service experience.

QUALIFICATIONS:

• Strong computer skills (Microsoft Office and/or Google Workspace).
• Comfortable handling phone communication and interacting with external stakeholders.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Demonstrated interest in nonprofit or mission‑driven work.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

CERTIFICATES, LICENSES, REGISTRATIONS:

N/A

WORKING CONDITIONS:

This job operates in an office setting. This role routinely uses standard office equipment. Office hours are Monday through Friday 8:00am-4:30pm. This is a Temporary role: assignment will last about six (6) months.

COMPENSATION / BENEFITS:

NA: This position is a non‑exempt role: $27.00 to $32.00/hr (Temporary roles do not get benefits).

WORK ENVIRONMENT / COMPANY VALUES:

PCRI is a fast‑paced, highly engaged work environment. We strive to communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds. We actively seek opportunities for professional development for our staff and promote a willingness to change for continual improvement.

PCRI is an EEO employer committed to the inclusion of all people in our workplace and programs.

The Housing Development office is located on 3rd floor of office building with no elevator.

Undergoing and passing a pre‑employment criminal background, drug test and physical exam is required.

PHYSICAL REQUIREMENTS:

Must be able to regularly walk up and down stairs up to 8 hours per day.

Must have the ability to stoop, twist, reach, and pull.

Must be able to sit and/or stand for up to 8 hours a day.

The worker is required to have close visual acuity to perform an activity such as viewing a computer terminal and extensive reading.

REASONABLE ACCOMMODATIONS:

To perform this job successfully, an individual must be able to perform each essential function and the physical demands satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.