Executive Administrative Assistant

Hubbell; Tulsa (OK); Presencial; USD 42 000 - 64 000; Tempo integral

Resumo da oferta

Hubbell Incorporated is seeking an Administrative Assistant V to provide high-level administrative support to executives. You will manage calendars, coordinate travel, prepare reports, and assist with special projects while maintaining confidential information and ensuring efficient office operations.

The role requires 3-5 years of relevant experience, proficiency in Microsoft Office, and strong organizational and communication skills in a fast-paced environment.

Qualificações

• 3-5 years of experience in customer service, support or administrative roles.
• Excellent organizational and communication skills; ability to handle confidential information.
• Ability to manage multiple tasks in a fast-paced environment and work with leadership.

Responsabilidades

• Coordinate scheduling for senior executives, including travel planning and calendar management.
• Prepare and present reports/presentations; assist with special projects and cross-functional initiatives.
• Maintain filing systems and records; manage communications (emails/phone) professionally.
• Process expense reports, monitor office supplies, and support office operations.
• Build effective relationships across levels of the organization and with external contacts.

Conhecimentos

Advanced administrative support

Organization & time management

Professional communication

Formação académica

High School Diploma

Associate’s degree

Ferramentas

Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)

Descrição da oferta de emprego

Job Overview

The Administrative Assistant V is responsible for providing advanced administrative support to the organization, it’s managers and executives through high-level administrative tasks, scheduling appointments, coordinating strategic activities, planning calls and meetings, and maintaining the organization of the office. This role involves providing tailored support to visitors, developing, and maintaining filing systems, and creating reports and presentations.

A Day In The Life

• Arranging and managing a large influx of appointments, meetings, and conferences for senior executives, including travel planning and accommodation.


• Handling incoming and outgoing communications such as emails, phone calls, and written communications, with a high degree of professionalism and confidentiality.


• Maintaining and organizing records, documents, and files, both physical and digital, ensuring accuracy and accessibility.


• Assisting in the coordination of special projects and cross-functional initiatives as needed


• Monitoring and replenishing office supply inventories.


• Keeping leadership informed of account status, authorizing expenditures, and identifying cost effective alternatives.


• Maintaining calendars, preparing daily schedules, and prioritizing meeting requests for managers.


• Establishing and maintaining effective working relationships at all levels of the organization.


• Submitting, reviewing, and reconciling expense reports.


• Collaborating with other departments to support special projects, events, and initiatives.


• Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts.


• Identifying opportunities to improve administrative processes and drive efficiencies.

What will help you thrive in this role?

• High School Diploma


• Associate’s degree


• 3-5 years of previous Customer Service, Support or Administrative experience (required)


• Proficient in Microsoft Office Suite - Outlook, Excel, PowerPoint, Word, Teams (required)


• Display excellent organizational and communication skills.


• Exhibit high levels of independence, judgement, and professionalism to support organizational initiatives.


• Quick thinking and problem solving to effectively address challenges and make rational decisions under pressure.


• Demonstrated ability to handle sensitive information with the utmost confidentiality and professionalism.


• Comfortable working in a fast-paced environment with the ability to manage competing tasks simultaneously with a high degree of accuracy.


• A strong team player with a willingness to contribute wherever needed to achieve collective goals.

Hubbell Incorporated

Hubbell creates critical infrastructure solutions that power our customers, communities, people and the planet. Our company is strategically aligned around enabling grid modernization and electrification. As more products plug in to an aging grid, Hubbell solutions enable the transition to a more reliable, resilient and efficient energy infrastructure. Founded in 1888 our innovation has made us a leading global manufacturer of high quality electrical and utility solutions enabling customers to operate critical infrastructure reliably and efficiently.

The company operates in two segments. Hubbell Utility Solutions (HUS) enable the grid to conduct, communicate and control energy across utility applications and Hubbell Electrical Solutions (HES) are essential to managing power across a wide range of industries and applications. Our vertical market solutions can be applied to markets including Data Centers, Renewables, Commercial Buildings, Industrial, Telecom and Transportation. Supporting both of our business segments is our corporate and Hubbell Unified Business Solutions teams that provide consistent process, tools technologies across our businesses.

We are committed to operating sustainably and ethically while promoting an inclusive and supportive culture for our people to grow and develop in their careers. Our employees proudly work and serve our communities from our headquarters in Shelton, CT, across the United States and around the globe.

Hubbell Utility Solutions

Hubbell Utility Solutions (HUS) enable the grid to conduct, communicate and control energy across utility applications. HUS provides the critical components that allow the grid to reliably transmit and distribute energy, as well as the communications and controls technologies to make the grid smarter and more flexible.

Hubbell Incorporated, its subsidiaries and affiliates, is an EO Employer AA: M/F/Veteran/Disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity or any other protected class.

The above summary of position responsibilities and requirements is not intended, and should not be construed, to be an exhaustive list of duties, skills, efforts, physical requirements, or working conditions associated with the position. It is intended to be an accurate reflection of those principal position elements essential for making decisions related to position performance, employee development, and compensation.