Executive Administrative Assistant

L3Harris Technologies; Salt Lake City (UT); On-site; USD 65,000 - 90,000; Full time

Job summary

L3Harris Technologies in Salt Lake City seeks an experienced Executive Administrative Assistant to provide comprehensive executive-level support to senior leaders across Operations, HR, Legal, Finance, and Strategy. This role requires proactive organization, discretion, and the ability to anticipate needs in a fast-paced environment.

Responsibilities include calendar management, complex travel coordination, meeting planning, and drafting executive communications.

Qualifications

• Requires a high school diploma or equivalent with substantial executive-support experience.
• Proven ability to manage complex calendars, travel and communications at an executive level.
• Experience handling confidential information and working with senior leaders.

Responsibilities

• Provide high-level executive administrative support across multiple departments.
• Manage calendars, travel, and events to optimize leadership time.
• Prepare, edit, and distribute executive communications and presentations.

Skills

Calendar management

Executive support

Communication

Discretion

Multitasking

Education

High School Diploma or equivalent + 10 years relevant experience

2 years post-secondary/associate's degree + 6 years relevant experience

Tools

Microsoft Office Suite

Calendar management systems

Travel booking platforms

Job description

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris is the Trusted Disruptor in defense tech. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title: Executive Administrative Assistant Job Code: 44395 Location: Salt Lake City, UT Schedule: 9/80: Employees work 9 out of every 14 days- totaling 80 hours worked- and have every other Friday off

L3Harris is seeking an experienced Executive Administrative Assistant to provide comprehensive executive-level support to senior leaders across Operations, HR, Legal, Finance, and Strategy. This role requires a proactive, highly organized professional who can anticipate needs, manage shifting priorities, and execute tasks with precision in a fast-paced environment. The ideal candidate will serve as a trusted partner to leadership, demonstrating sound judgment, exceptional communication skills, and a commitment to maintaining the highest levels of confidentiality and professionalism.

Essential Functions:

• Provide high-level executive administrative support to leaders across Operations, HR, Legal, Finance, and Strategy, anticipating needs and proactively prioritizing work.
• Manage complex calendars, scheduling, conflict resolution, and overall time optimization.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and required documentation.
• Plan and execute onsite and offsite meetings, events, and conferences, managing all logistics end-to-end.
• Serve as the primary point of contact for the executive office, handling communications, calls, and correspondence with professionalism and tact.
• Prepare, edit, and distribute executive-level communications, presentations, and company-wide announcements.
• Handle confidential and sensitive information with a high degree of discretion and judgment.
• Maintain administrative operations including expense reporting, mail administration, filing systems, and general office workflows.
• Build and sustain strong working relationships with internal and external stakeholders at all organizational levels.
• Support project coordination and priority management, navigating multiple tasks, shifting deadlines, and unexpected needs with flexibility and composure.
• Demonstrate strong organizational, communication, and interpersonal skills with a focus on accuracy and attention to detail.
• Work both independently and collaboratively, demonstrating customer focus, adaptability, and willingness to take on evolving responsibilities.
• Perform other related duties as assigned to support leaders and organizational priorities.

Qualifications:

Requires a High School Diploma or equivalent and a minimum of 10 years of prior relevant experience or 2 years post-Secondary/associate's degree with a minimum of 6 years of prior related experience.

Preferred Additional Skills:

• Proficiency in Microsoft Office Suite (Outlook, Word, SharePoint, Teams)
• Experience with calendar management systems and corporate travel booking platforms
• Ability to quickly learn new tools, technologies, and processes
• Proven success managing complex event planning and logistics
• Strong sense of urgency with the ability to prioritize and multitask in response to changing business needs
• High degree of initiative with a proactive approach to anticipating and addressing needs
• Comfortable operating in a fast-paced, dynamic environment with shifting priorities
• Experience supporting multiple executives simultaneously

L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English or Spanish. For information regarding your Right To Work, please click here for English or Spanish.