Executive Administrative Assistant

ENGINEERINGUK; New York (NY); On-site; USD 104,782,000 - 179,088,000; Full time

Benefits offered by this job

Health benefits

On-site work

Job summary

Chase is seeking an Executive Assistant to join the Customer Experience Strategy & Product team in New York, supporting at least two executives. You will manage calendars, travel, meetings, and key deliverables with discretion and professionalism.

The role requires strong MS Office skills and experience with AI productivity tools. It is based in-office in NYC, with heavy email correspondence and stakeholder engagement across lines of business.

Qualifications

• At least five years of administrative experience supporting busy leaders and teams.
• Advanced organization skills with the ability to manage shifting priorities and tight deadlines.
• Strong discretion and sound judgment in confidential situations; demonstrated comfort engaging with senior stakeholders.
• Excellent interpersonal, written, and verbal communication skills.
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word); confidence troubleshooting day-to-day issues.
• Working knowledge of AI productivity tools (e.g., Copilot) to deliver work efficiently and at speed.
• The majority of this job is email.
• Ability to prioritize competing demands, especially calendar management.

Responsibilities

• Maintain complex, dynamic calendars across multiple time zones for at least 2 leaders; proactively resolve conflicts and propose solutions.
• Coordinate internal and external meetings (in-person and virtual) including scheduling, rooms, tech, attendee management, pre-reads, and follow-ups.
• Organize internal and external events end-to-end, including room strategy, catering, visitor logistics, and transportation.
• Arrange and coordinate complex domestic and international travel with accuracy, efficiency, and contingency planning.
• Process T&E expense claims for team members, ensuring policy compliance and timely submission/approval.
• Support staff supplies, space/logistics, and team communications.
• Draft and edit high-quality emails and communications for audiences at all levels; ensure tone aligns with senior leadership expectations.
• Maintain department documents (e.g., executive bios and key reference materials).
• Operate independently—anticipate deadlines, flag risks early, and communicate issues or delays in advance.
• Assist with editing spreadsheets and presentations; coordinate printing/binding and meeting materials for client engagements.

Skills

Administrative experience

Organizational skills

Discretion & judgment

Interpersonal communication

Microsoft Office

Copilot AI tools

Email management

Calendar prioritization

Education

College degree (preferred)

Tools

Copilot

Job description

Become an integral part of Customer Experience Strategy & Product team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. You'll partner closely with a dynamic group of Managing Directors, Executive Directors, and Vice Presidents supporting at least 2 executives, while helping drive day-to-day execution in a high-performance environment where priorities evolve rapidly and attention to detail is essential.
As an Executive Assistant on the Customer Experience Strategy & Product team, you will be a trusted partner-protecting leaders' time, anticipating needs, and ensuring seamless execution across calendars, travel, meetings, and team deliverables. You'll represent the team with professionalism and discretion, communicate confidently with stakeholders across lines of business, and apply sound judgment in sensitive situations. You'll also help strengthen team routines by improving organization, streamlining processes, and keeping key materials current and accessible.

Job responsibilities

• Maintain complex, dynamic calendars across multiple time zones for at least 2 leaders; proactively resolve conflicts and propose solutions
• Manage coordination and logistics for internal and external meetings (in-person and virtual), including scheduling, rooms, technology, attendee management, pre-reads, and follow-ups
• Organize internal and external events end-to-end, including room strategy, catering, visitor logistics, and transportation
• Arrange and coordinate complex domestic and international travel with accuracy, efficiency, and contingency planning
• Process T&E expense claims for team members, ensuring compliance with policies and timely submission/approval
• Support staff supplies, space/logistics, and team communications
• Draft and edit high-quality emails and communications for audiences at all levels; ensure tone and accuracy align to senior leadership expectations
• Maintain department documents (e.g., executive bios and key reference materials)
• Operate independently-anticipate upcoming deadlines, flag risks early, and communicate issues or delays in advance
• Assist with editing spreadsheets and presentations; coordinate printing/binding and meeting materials preparation as needed for client engagements

Required qualifications, capabilities, and skills

• At least five years of administrative experience supporting busy leaders and teams
• Advanced organization skills with the ability to manage shifting priorities and tight deadlines
• Strong discretion and sound judgment in confidential situations; demonstrated comfort engaging with senior stakeholders
• Excellent interpersonal, written, and verbal communication skills
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word); confidence troubleshooting day-to-day issues
• Working knowledge of AI productivity tools (e.g., Copilot) to deliver work efficiently and at speed, and to help executives drive high-quality deliverables
• The majority of this job is email.
• Ability to prioritize competing demands, especially calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting Managing Director level (or equivalent) and above
• Prior experience within Investment Banking or a fast-paced, client-facing environment
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

Equal Opportunity Employer/Disability/Veterans

Base Pay/Salary

New York,NY $36.54 - $62.50 / hour