Executive Administrative Assistant

Nick Gilbert Neurofibromatosis Research Institute; Detroit (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

Nick Gilbert Neurofibromatosis Research Institute (NGNRI) in Detroit seeks an Executive Administrative Assistant to provide proactive, high-level support to the CEO and leadership team. You will coordinate calendars, meetings, travel, and communications, ensuring confidentiality and professionalism in a fast-paced, mission-driven environment.

The role emphasizes board coordination, stakeholder engagement, and cross-team collaboration across NGNRI and partner organizations.

Qualifications

• Experience supporting executive leaders in a scientific or nonprofit setting.
• Strong organization and attention to detail.
• Ability to manage confidential information and board logistics.
• Excellent written and verbal communication.
• Bachelor's degree preferred; equivalent experience considered.

Responsibilities

• Manage CEO and executive calendars, meetings, and conflicts.
• Prepare materials for meetings, briefings, and boards.
• Serve as primary liaison for internal and external stakeholders.
• Coordinate board meetings and advisory panels.
• Support travel planning and expenses.
• Prepare correspondence and reports with accuracy.
• Maintain confidential records and documentation.
• Coordinate cross-team and external partner communications.
• Track action items and deadlines.
• Support special projects and day-to-day operations.

Skills

Executive support

Calendar management

Stakeholder coordination

Confidentiality

Communications liaison

Education

Bachelor's degree preferred

Tools

MS Office Suite

Calendar platforms

Job description

As the Executive Administrative Assistant, you will provide high-level, proactive administrative andoperational support to the CEO of NGNRI and, as required, to members of the executiveleadership team. You will play a critical role in ensuring the efficient functioning of the CEO’s office, enabling effective leadership, decision-making, and external engagement.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiplepriorities in a fast-paced, mission-driven scientific environment. You will serve as a centralcoordination point for internal and external communications, scheduling, and logistics, whileexercising sound judgment, discretion, and professionalism at all times.As the Executive Administrative Assistant, you will also support board-related activities, stakeholderengagement, and special projects, contributing to the overall effectiveness and impact ofNGNRI’s leadership.

About the role

Manage and coordinate the NGNRI executive team’s complex calendars, includingscheduling meetings, prioritizing commitments, and resolving conflicts

Organize and prepare materials for meetings, presentations, and briefings, includingagendas, reports, and background documents

Serve as a primary point of contact for internal and external stakeholders on behalf ofthe NGNRI executive team, ensuring timely and professional communication

Coordinate logistics for board meetings, advisory panels, and executive-levelengagements, including preparation and distribution of materials

Support travel planning and expense management for the NGNRI executive teamand visiting stakeholders

Assist in the preparation of correspondence, reports, and presentations with a highdegree of accuracy and professionalism

Maintain organized records and documentation, ensuring confidentiality and properhandling of sensitive information

Facilitate coordination across NGNRI teams, as well as with external partners suchas MSU, HFH, and the Gilbert Family Foundation

Track key action items, deadlines, and follow-ups to support execution of strategicpriorities

Provide administrative support for special projects and initiatives led by the NGNRIexecutive teams

Ensure smooth day-to-day operations of the executive office

About you

High level of integrity, professionalism, and reliability

Strong interpersonal skills and ability to interact effectively with diverse stakeholders

Highly organized, proactive, and detail-oriented

Calm under pressure with the ability to manage competing priorities

Collaborative and team-oriented, with a service mindset

Excellent judgment and ability to maintain confidentiality

Adaptable and flexible in a fast-evolving environment

Committed to supporting NGNRI’s mission and values

Preferred Qualifications

Demonstrated experience in an executive administrative or senior administrative

support role, preferably in a scientific, academic, healthcare, or nonprofit environment

Proven ability to manage complex scheduling, logistics, and executive-level

coordination

Strong organizational skills with exceptional attention to detail and accuracy

Excellent written and verbal communication skills

High level of discretion and ability to handle confidential information with integrity

Proficiency in standard office software and tools (e.g., Microsoft Office Suite,

calendar and collaboration platforms)

Ability to work independently, prioritize tasks, and adapt in a dynamic environment

Experience supporting board-level or senior leadership activities is an asset

Strong problem-solving skills and ability to anticipate needs and take initiative

Bachelor’s degree in business administration, communications, or a related field preferred.

Equivalent experience will be considered.

About us

The Nick Gilbert Neurofibromatosis Research Institute (NGNRI)is a nonprofit organization focused on developing treatments and cures for Neurofibromatosis type 1 (NF1) and other neurological disorders and cancers with significant unmet need. Backed by the Gilbert Family Foundation and created in partnership with Michigan State University (MSU) and Henry Ford Health (HFH), NGNRI brings together leading scientific and clinicalexpertiseto accelerate translational discovery.

Located within a new,state-of-the-artresearch facility in midtown Detroit, NGNRI offers a highly collaborative environment alongside MSU and HFH. The institute is equipped with advanced platforms—including organoid and stem cell models, AI-driven analysis, FACS, and CRISPR technologies—and provides access to extensive shared core facilities.

NGNRI supports both in-house researchers and visiting scientists, creating a dynamic, mission-driven ecosystem designed to advance innovation and deliver impact in an underserved field. As part of Detroit’s rapidly growing medical research campus, NGNRI offers a unique opportunity to contribute tocutting-edgescience within a vibrant and expanding hub.

NGNRI is in an early stage of development and relies on support from its founding organization, the Rocket Family of Companies, for some of its infrastructure, including talent acquisition. Like the institute itself, salary ranges and benefits are still under construction—they will be highly competitive, commensurate with qualifications and experience.

This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of NGNRI at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. NGNRI provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at [e-mail].