Executive Administrative Assistant

NIDEC Defense Group; Chicago (IL); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Nidec is the world’s leading manufacturer of electric motors, drives, and controls, powering nearly everything that spins and moves, from smartphones and household appliances to electric vehicles, factories, data centers, aircraft, and critical infrastructure.

Executive Administrative Assistant sought to be a trusted strategic partner to a globally positioned executive holding multiple senior leadership responsibilities, including First Senior Vice President, Chairman, and President of Nidec

Responsibilities

• Serve as the primary point of coordination for the executive.
• Manage a complex, high-volume calendar across regions and time zones.
• Coordinate leadership meetings, reviews, and board interactions.
• Prepare agendas, briefing materials, and meeting documentation.
• Plan domestic and international travel and logistics.
• Track deliverables and follow-up actions to support accountability.

Job description

We begin with dreams. Dreams drive our motivation. Dreams are our future. The world's dreams, people's dreams, our dreams. Our passion creates ideas that make dreams come alive. Technology and products that were only dreams become reality.

All for dreams. Dreams challenge and the Nidec-Group will continue to meet the challenge. For the world's and people's tomorrows; the world's first, the world's best technologies and products; we will continue our part in creating a better society.

Job Summary

Nidec is the world’s leading manufacturer of electric motors, drives, and controls, powering nearly everything that spins and moves, from smartphones and household appliances to electric vehicles, factories, data centers, aircraft, and critical infrastructure.

Founded in 1973 and headquartered in Kyoto, Japan, Nidec operates more than 300 group companies across 40+ countries, with over 100,000 employees worldwide. Rooted in Japanese craftsmanship and continuous improvement, we combine global capability with local expertise to solve complex challenges and keep the world moving.

Job Description

Nidec is seeking a highly skilled and proactive Executive Administrative Assistant to serve as a trusted strategic partner to a globally positioned executive holding multiple senior leadership responsibilities, including First Senior Vice President, Chairman, and President of Nidec Motor Corporation.

This is not a traditional administrative support role. The successful candidate will serve as an extension of the executive office, helping manage priorities, communications, scheduling, travel, and operational activities across a complex global organization.

The ideal candidate thrives in a fast-paced environment, exercises exceptional judgment, anticipates needs before they arise, and operates with a high degree of professionalism, discretion, and independence. This individual will interact regularly with senior leaders, business partners, and stakeholders across North America, Europe, and Japan and will play a critical role in enabling executive effectiveness.

What You'll Do

Executive Partnership & Strategic Support

• Serve as the primary point of coordination for the executive.
• Manage competing priorities and ensure the executive's time is aligned with business objectives and strategic priorities.
• Anticipate needs, proactively identify potential conflicts, and resolve issues before they impact executive effectiveness.
• Operate independently with minimal direction while exercising sound judgment and discretion.
• Represent the executive office with professionalism and diplomacy when interacting with internal and external stakeholders.

Calendar & Executive Operations Management

• Manage an exceptionally complex, high-volume calendar spanning multiple businesses, regions, and time zones.
• Coordinate executive leadership meetings, business reviews, board interactions, and other high-visibility engagements.
• Prepare agendas, presentations, briefing materials, and meeting documentation.
• Track deliverables, action items, and follow‑up activities to support execution and accountability.
• Support special projects and strategic initiatives as assigned.

Global Travel & Logistics

• Plan and coordinate extensive domestic and international travel, often involving multiple destinations and schedule changes.
• Manage all travel logistics, including flights, accommodations, transportation, visas, and contingency planning.
• Prepare comprehensive travel itineraries, briefing materials, schedules, and supporting documentation.
• Anticipate and quickly resolve travel disruptions and last‑minute changes.

Executive Communications