Exam Proctoring Assistant

VILLANOVA UNIVERSITY; Rosemont (PA); On-site; USD 20,664 - 24,796; Part time

Benefits offered by this job

Scholarship program

Flexible hours

Job summary

Villanova University is seeking an Exam Proctoring Assistant to support Learning Support Services in administering exams for students with disability-related needs or approved absences.

The role involves scheduling, coordinating, and proctoring exams, coordinating with students and faculty, and assisting with testing accommodations. The position is on-campus, 15 hours per week minimum, at $15 per hour, with a scholarship opportunity per completed semester.

Qualifications

• Position requires enrollment in a Villanova University graduate program.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Schedule, coordinate, and proctor exams.
• Communicate with students, faculty, and staff regarding scheduling and issues.
• Assist with testing accommodations (reading, scribing, assistive tech).
• Maintain secure exam environment and confidential files.
• Provide coverage when Exam Proctoring Coordinator is absent.

Skills

Communication

Time management

Organizational skills

Confidentiality

Technical literacy

Customer service

Education

Graduate student at Villanova University

Tools

Printers/Scanners

Job description

Exam Proctoring Assistant

Join the dynamic and hard-working team in Learning Support Services’ (LSS) Test Centers. The Exam Proctoring Assistant will support students taking exams outside of class due to disability-related reasons or to make up an exam because of a university-approved absence. Responsibilities include scheduling, coordinating, and organizing exams, and communicating with students, faculty, and staff. This role provides a team experience in interpersonal, technical, and organizational skills.

Job Functions

• Scheduling, printing, scanning, administering, monitoring, and proctoring exams
  • Demonstrate an understanding of testing requirements, perform quality and security checks of all exams prior to examination time, and oversee a secure exam environment and return of exams.
  • Will be expected to work during midterms and finals.
• Utilize our secure data management system to schedule exams.
• Compile and maintain confidential files of disability information and delivered and completed tests.
• Email, phone, and in person communication with students and faculty about scheduling and delivering exams, and troubleshooting technology concerns and managing student, faculty, or staff questions.
• Assist in providing testing accommodations such as reading, scribing, and assistive technology when needed.
• Provide full coverage when the Exam Proctoring Coordinator is not in the office.
• Other duties as assigned.

Other Required Skills

• Excellent oral and written communication skills.
• Effective time management and organizational skills, attention to detail, and priority-based decision making.
• Ability and willingness to handle confidential and sensitive information.
• Strong computer skills and willingness to learn new software and technology
  • Comfortable with printers, copiers, and scanners.
• Customer service experience
  • Efficient problem-solving skills and ability to work with people in high-stress situations.
  • Ability to multitask and handle multiple interruptions.

Requirements

• Must be enrolled in a Villanova University graduate program.

Additional Information

• Hourly position with $1000 scholarship for each completed semester of work. To receive the scholarship, must work a minimum of 15 hours/week through final exams.
• Wage Rate: $15/hour.

Posting Details

• Student Hours/week: 15-20
• Eligibility: Work study preferred but open to all students
• Semester: 2026-2027 Academic Year
• Location: Detailed Work Schedule – Monday, Wednesday, Friday 8:30 am – 5 pm and Tuesday, Thursday 8:30 am – 7 pm
• Number of positions: 5
• Department: 122‑Learning Support Services
• Contact Name: Emily F Harris
• Contact Phone/Extension: 610 519 3576