Events & Sponsorship Engagement Manager

IFA Foundation; Indiana; Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Health coverage

Generous PTO

Retirement plans

Hybrid work model

Work-life balance

Job summary

IFA Foundation in Washington, DC is seeking an Events & Sponsorship Engagement Manager to own the execution, systems, and workflows that support our events and sponsorship strategy. You will coordinate with Sales, Marketing, Finance, and Events, lead on-site sponsor support, and manage renewal pipelines to drive revenue.

A hybrid role with two days in DC and remote work the rest, offering health coverage, PTO, and retirement plans.

Qualifications

• 4-7+ years of experience in events, sponsorship, sales operations.
• Strong proficiency in CRM systems and project management tools.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Strong analytical, organizational, and problem-solving skills.

Responsibilities

• Own end-to-end execution of sponsorship and exhibitor operations across all events, ensuring seamless delivery from contract through post-event reporting.
• Oversee event logistics related to sponsors and exhibitors, including pre-event planning, on-site execution, and post-event follow-up.
• Collaborate on development and ongoing management of the event floor plan, ensuring alignment with inventory, and exhibitor needs.
• Serve as on-site lead for sponsor and exhibitor needs, troubleshooting issues and ensuring a high-quality experience.
• Partner with sales leadership to track pipeline, pacing, and inventory utilization within Salesforce.
• Support sales team with inventory tracking, prospect insights, and packaging alignment to maximize revenue opportunities.

Skills

CRM proficiency

Project management

Analytical thinking

Cross-functional collaboration

Tools

Salesforce

Monday.com

Job description

Job Opening: Events & Sponsorship Engagement Manager

Events & Sponsorship Engagement Manager Job Description

IFA is seeking a highly organized, process-driven, and results-oriented professional to serve as Manager, Events & Sponsorship Engagement. This role will report to the Senior Director, Sponsorship and Events and is responsible for owning the execution, systems, and operational workflows that support IFA’s events and sponsorship strategy. This individual will play a critical role in ensuring seamless coordination across Sales, Marketing, Finance, and Events, while driving efficiency, accountability, and a high-quality sponsor and exhibitor experience. The ideal candidate is detail-oriented, technologically proficient, and thrives in a fast-paced, revenue-focused environment.

Responsibilities

Operational Ownership & Execution

• Own end-to-end execution of sponsorship and exhibitor operations across all events, ensuring seamless delivery from contract through post-event reporting
• Oversee event logistics related to sponsors and exhibitors, including pre-event planning, on-site execution, and post-event follow-up
• Collaborate on development and ongoing management of the event floor plan, ensuring alignment with inventory, and exhibitor needs
• Serve as on-site lead for sponsor and exhibitor needs, troubleshooting issues and ensuring a high-quality experience

Revenue Operations & Sales Support

• Partner with sales leadership to track pipeline, pacing, and inventory utilization within Salesforce
• Support sales team with inventory tracking, prospect insights, and packaging alignment to maximize revenue opportunities
• Own and manage the renewal process for prior-year sponsors and exhibitors, including proactive outreach, tracking, and coordination with sales to drive retention and early commitments
• Maintain and manage renewal pipeline, ensuring timely follow-up and accurate forecasting

Process Design & Systems Management

• Design, implement, and continuously improve scalable processes for sponsorship fulfillment, exhibitor management, and event execution
• Ensure alignment and data integrity across CRM, finance, and registration systems
• Manage workflows and timelines using project management tools such as Monday.com

Sponsor & Exhibitor Deliverables

• Own and manage sponsor and exhibitor deliverables across all events, ensuring all contractual benefits are executed accurately and on time
• Maintain and manage a centralized deliverables tracker to ensure accountability across teams
• Coordinate with marketing and events teams to ensure proper recognition, branding, and fulfillment
• Work directly with Decorator for execution of sponsorship deliverables
• Oversee execution and tracking of Preferred Vendor program benefits across events and marketing channels
• Ensure all PV commitments (content, activations, branding, etc.) are fulfilled
• Support ongoing engagement and operational coordination of PV partners
• Financial Coordination & Billing Oversight
• Serve as liaison between Sales and Finance for invoicing, payment tracking, and collections coordination
• Ensure contracts, invoices, and deliverables are aligned
• Monitor accounts receivable status and proactively flag risks
• Cross-Functional Leadership
• Act as primary liaison between Sales, Marketing, Finance, and Events teams to ensure alignment on timelines, deliverables, and priorities
• Assist with internal planning and execution meetings related to sponsorships and event readiness
• Identify and resolve operational inefficiencies across departments
• Data, Reporting & Insights
• Develop and deliver post-event reports analyzing sponsorship and exhibitor performance, including revenue, engagement, and retention
• Track key metrics and provide insights to help improve future sales strategy and event execution
• Maintain accurate databases and reporting for sponsors, exhibitors, and event performance

Vendor & Resource Management

• Coordinate with external vendors (decorator, registration, etc.) to ensure alignment with sponsor and exhibitor needs
• Work closely with the general service contractor (decorator) to manage floor plan design, updates, and on-site execution, ensuring accuracy, optimization of space, and alignment with sponsorship inventory and sales priorities
• Partner with sales team on booth placement, inventory adjustments, and real-time floor plan updates to maximize revenue opportunities
• Assist in managing exhibitor communications, service kits, and ordering processes in coordination with the decorator

Required Qualifications

• 4-7+ years of experience in events, sponsorship, sales operations
• Strong proficiency in CRM systems (Salesforce preferred) and project management tools
• Demonstrated ability to manage multiple priorities in a fast-paced environment
• Strong analytical, organizational, and problem-solving skills
• Excellent communication and cross-functional collaboration abilities
• Experience working in a revenue-driven environment (events, media, sponsorship, or association preferred)

Key Facts About this Role

• This position follows a hybrid work model, with employees expected to work from our Washington, DC headquarters at least two days per week and remotely for the remainder of the week.
• Salary range is between 75 and 85k, depending on experience.
• Our benefits package is designed to support you both professionally and personally. We offer comprehensive health coverage, generous paid time off, and competitive retirement plans to help you plan for the future. With added perks that promote work-life balance and overall well-being, we make sure you’re set up to thrive - at work and beyond.