Events Specialist

ShipStation Global; Dallas (TX); Hybrid; USD 60,000 - 90,000; Full time

Job summary

ShipStation Global in Dallas, TX is seeking an Event Marketing Specialist to support planning, logistics, and on-site execution for owned, industry, and digital events. You will coordinate vendors, manage promotional items, and collaborate with sales, product, and partnerships to drive engagement and pipeline growth.

The role is hybrid (2-3 days in the Deep Ellum office) with travel as needed. You will track KPIs, report results, and ensure brand consistency across materials and experiences.

Qualifications

• Bachelor's degree in Marketing or related field is preferred or equivalent experience.
• 2–3 years of marketing experience required.
• Experience supporting a variety of events (conferences, tradeshows, webinars).
• Strong collaboration and execution skills, with attention to detail.

Responsibilities

• Support planning and execution of company-hosted and third-party events (trade shows, conferences, webinars).
• Coordinate event logistics: venue details, vendors, booth setup, collateral, on-site support.
• Serve as primary on-site contact for tradeshows and events, traveling as needed.
• Help maintain brand consistency across event materials and experiences.

Skills

Marketing experience

Event coordination

Communication

Travel readiness

Education

Bachelor's degree in Marketing or related field

Tools

Swoogo

Vendelux

Mobly

Job description

The Event Marketing Specialist supports all aspects of event marketing, including logistics, vendor coordination, reporting, and on-site execution, for owned, industry, and digital events. This role helps deliver high-quality, memorable experiences for prospects, customers, and guests while supporting business growth. The Specialist also supports ad hoc marketing needs, including serving as the on-site point of contact for the Dallas office and managing the promotional item digital storefront. This is a hybrid role (2-3 days per week in office), based in the Dallas, Texas area (Deep Ellum office).

About the Role

The Events team executes high-impact events that drive engagement, conversion, and pipeline growth for ShipStation Global. This includes the company's annual user conference, tradeshows, owned events, webinars, and ongoing sponsorships and partnerships. The team works cross-functionally with sales, product, and the broader organization to make sure every event delivers measurable business outcomes.

Responsibilities

Event Support and Execution

• Support planning and execution of company-hosted and third-party events, including trade shows, conferences, webinars, roadshows, and customer programs.
• Coordinate event logistics, including venue details, vendor communication, booth setup, collateral, and on-site support.
• Serve as the primary on-site contact for tradeshows and events, traveling as needed.
• Help maintain brand consistency across event materials and experiences.

Promotional Products and Inventory

• Manage promotional product inventory and the promotional items digital storefront.
• Source and coordinate giveaways for events and campaigns.

Cross-Functional Collaboration

• Partner with marketing teams to align events with broader campaigns.
• Support sales with event attendance, engagement, and follow-up activities.
• Coordinate with external agencies, vendors, and contractors as needed.

Reporting and Ad Hoc Support

• Track event performance against defined KPIs (attendance, leads generated, feedback) and assist with post-event reporting.
• Serve as an on-site point of contact for the Dallas office as needed.

Qualifications

• Bachelor's degree in Marketing, Communications, Event Management, or a related field preferred; equivalent experience considered.
• 2-3 years of marketing experience required (minimum).
• Experience supporting a variety of events, from large-scale user events and tradeshows to digital webinars, across owned and industry events.
• Strong ability to collaborate with a team and execute consistently at a high level.
• Excellent self-management skills, with the ability to work on multiple events simultaneously.
• Willingness to travel and serve as the on-site primary contact for tradeshows and events.
• Knowledge of promotional products, giveaways, and inventory management.
• Proficient in Microsoft Office, with intermediate Excel skills preferred.
• Excellent verbal and written communication skills.
• Strong attention to detail, organization, time management, and prioritization skills.

Required Skills

• Experience with B2B, logistics, or SaaS companies.
• Familiarity with Swoogo, Vendelux, Mobly, or other event software.