Events Scheduling Coordinator

Jimmy Jazz; Middletown (CT); On-site; USD 50,000 - 54,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid Holidays

Vision insurance

Life insurance

Paid Time Off

Job summary

SageHome Brands is hiring an Event Scheduling Coordinator to drive face-to-face marketing opportunities for our bathroom remodeling footprint. You will research, book, and manage end-to-end event strategy across seven regional markets, averaging 30–50+ events monthly.

The role requires detail-oriented planning, budget tracking, vendor logistics, and ROI analysis to support growth and SOP development for field execution.

Qualifications

• 2–4 years in event coordination, event marketing logistics, vendor management, or scheduling.
• Comfort managing operational budgets and ROI metrics.
• Strong proficiency in Excel/Sheets and CRM or PM tools.
• Excellent verbal and written communication and organizational skills.

Responsibilities

• Conduct market research and identify local event opportunities across 7 markets.
• Handle vendor outreach, contracts, fee processing, and administrative paperwork for booths.
• Maintain a centralized master event calendar and coordinate field hand-offs.
• Track budgets, analyze KPIs, and prepare monthly event scorecards.

Skills

Communication

Organization

Vendor management

Budget tracking

Tools

Excel / Sheets

Google Workspace

CRM / PM tools

Job description

• Location 34 Industrial Park Place,Middletown, CT, 06457,United States
• Base Pay $24.00 - $26.00 / Hour
• Employee Type FT Non-Exempt

Descripti

Join our dynamic team at SageHome Brands, a leading corporation in the home improvement industry. We pride ourselves on delivering top-notch remodeling solutions that exceed our clients’ expectations while fostering innovation, growth, and unparalleled opportunities within the bathroom remodeling sector, now backed by the stability and support of a larger organizational framework. We’re looking to add an Event Scheduling Coordinator to our Retail and Events team.

The Event Scheduling Coordinator plays a vital role in driving face-to-face marketing opportunities and lead generation for our rapid growth, one-day bathroom remodeling company. Reporting directly to the Director of Retail & Events, this position is responsible for researching, booking, and managing the end-to-end event strategy across our 7 regional markets (averaging 30–50+ total events monthly).

The ideal candidate is a detail-oriented strategist and operator who can balance budget management, vendor logistics, and ROI tracking while supporting the overall growth of our retail and event footprint.

Key Responsibilities

1. Event Research, Booking & Scheduling

• Market Research: Proactively identify, evaluate, and prioritize local event opportunities across all 7 market territories (e.g., home & garden shows, county fairs, community expos, festival pop-ups, retail kiosks).
• Booking & Contracting: Handle all vendor outreach, contract negotiations, fee processing, and administrative paperwork required to secure premium booth locations.
• Master Calendar Management: Maintain and communicate a centralized, up-to-date master event calendar for all active market areas.
• Field Hand-off: Package and transition finalized monthly event schedules to local Field Team Leaders, ensuring they have all necessary information to handle staffing, scheduling, and booth execution.

2. Logistics & Operational Support

• Logistics Coordination: Coordinate pre-event logistics, including electric/utility requests, booth specs, display shipping, vehicle access, passes, and venue guidelines.
• Asset & Inventory Management: Oversee event assets (displays, marketing collateral, banners, technology, branded giveaways) across regions; manage repair, replenishment, and delivery schedules.
• Field Support: Serve as the primary operational contact for local field managers during event setup, run-of-show troubleshooting, and teardown.
• Budget Tracking: Track monthly, quarterly, and annual event budgets per market, ensuring all booth fees, rentals, and incidental costs stay within approved limits.
• Performance Analysis: Monitor key performance indicators (KPIs) for every event, specifically analyzing Cost of Marketing (Event Spend vs. Generated Revenue) to determine profitability.
• Reporting: Compile monthly event scorecards highlighting high-performing venues, marginal performers, and recommended cancellations or expansions for future quarters.
• Assist the Director of Retail & Events with partner communication (e.g., big-box retail partners, home improvement store programs, corporate sponsors).
• Help design and refine standard operating procedures (SOPs) for field event execution and lead collection.
• Participate in weekly strategy meetings to align event calendars with broader sales targets and marketing campaigns.

Qualifications & Skills

• Experience: 2–4 years of experience in event coordination, event marketing logistics, vendor management, or administrative scheduling (experience in direct-to-consumer home improvement or retail marketing is a strong plus).
• Financial Acumen: Comfort managing operational budgets, tracking expenses, and calculating ROI metrics.
• Software Proficiency: Strong proficiency in Microsoft Excel / Google Sheets (budgeting, tracking, and data entry), Google Workspace / MS Office, and CRM or project management tools (e.g., Asana, Monday.com, Salesforce, or similar).
• Communication: Exceptional verbal and written communication skills to negotiate contracts with vendors and collaborate effectively with remote field teams.
• Organization: Outstanding organizational skills with the ability to manage 30+ simultaneous moving targets across multiple geographic regions without dropping details.

Key Performance Indicators (KPIs)

• Marketing Cost Ratio (ROI): Overall event spends relative to generated remodeling revenue per event/market.
• Schedule Finalization Lead Time: Timely hand-off of finalized monthly schedules to local Field Leaders.
• Budget Variance: Keeping market event spend at or below allocated monthly budgets.
• Calendar Fulfillment: Meeting or exceeding monthly event target counts (4–8 events per market team).

What We Offer:

• Vibrant office culture
• Paid Holidays
• 401(k)
• Health insurance
• Vision insurance
• Life insurance
• Paid Time Off

SageHome provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

• The hourly or salary range is the range SageHome in good faith believes is the range of possible compensation for this role at the time of this posting. The Company may ultimately pay more or less than the posted range. This range is only applicable for jobs to be performed in Georgia. This range may be modified in the future. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and medical, dental, vision, short- and long-term disability benefits, 401(k), life insurance,

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees may perform other duties as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands; and verbal communication. The employee frequently uses a computer keyboard and monitor. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing duties of this job, the employee regularly works in an office or remote setting. The noise in the work environment is usually quiet to moderate in an office setting.