Events & Meeting Coordinator

Abnormalsecurity; United States; On-site; USD 77,000 - 110,000; Full time

Job summary

Abnormal AI is seeking an Events & Meetings Coordinator for our Las Vegas office to lead high-impact, in-person experiences. You will blend hospitality, operations, and culture-building within a fast-growing tech company, ensuring flawless execution of trainings, offsites, and meetings.

The role requires 2–3+ years in event or meeting management, strong organizational skills, and a proactive, results-driven mindset.

Qualifications

• 2–3+ years of experience in event, hospitality or meeting management.
• Proven organizational and project management skills with strong attention to detail.
• A self-starter who takes ownership and holds themselves accountable for outcomes.
• Ability to thrive in a fast-paced, evolving environment with a proactive, results-driven mindset.
• Excellent communication and interpersonal skills; comfortable working cross-functionally.
• Must be located in Las Vegas, NV.

Responsibilities

• GTM Team Meetings & Offsites: Support the execution of internal meetings, offsites, programs and training in partnership with business leaders and executive assistants, ensuring a high-impact experience from start to finish.
• Enablement Partnership: Work closely with our Enablement teams—key partners in delivering the Training Center experience—to help make sure everything runs smoothly from start to finish. This includes things such as supporting hotel room block coordination, daily center setup, meals, team-building activities, offsites, and all the day-to-day logistics that create a fun, seamless, and well-organized experience for everyone involved.
• Act as the local expert: Own the development and evolution of a comprehensive playbook and menu of ideas that showcase the best of the Las Vegas experience. This includes top-tier in-office offerings (e.g., standout catering from local restaurants), strategic vendor partnerships (e.g., transportation, hotels), and engaging, ever-evolving team-building activities. Your mission: continually elevate our corporate experiences with fresh, creative, and memorable touches that make every program exceptional.
• On-Site Presence: Be physically present during training sessions, offsites, and company meetings (approximately up to 75% of the time) to provide structure and real-time support. Remote work is allowed on non-program days.
• Facilities & Administrative Liaison: Serve as the primary link with Abnormal’s facilities team to maintain an office environment conducive to training and collaboration. This person will be the local team member responsible for office related tasks including security access as needed.
• Continuous Improvement: Continuously enhance the operational playbook to deliver greater quality, efficiency, and attendee satisfaction. Bring creativity and care to every program, ensuring each one feels better than the last.

Skills

Event management

Organizational skills

Project management

Attention to detail

Communication skills

Cross-functional collaboration

Tools

Google Workspace

Slack

AI tools

Project management platforms

Job description

About the Role

We’re not here to follow the normal path—we’re here to build something Abnormal. If you’re passionate about supporting a high-performing GTM team as we scale and grow, this is your opportunity to make a real impact. We're one of the fastest-growing AI startups, recognized recently within Fortune’s Most Innovative Companies, CNBC’s Tech 50, and Forbes’ Top AI Companies to Watch.

At the center of it is our Las Vegas-based office —a dynamic hub for in-person connection in our remote-first company. This isn’t your typical office—it’s where global teams come together in-person to learn, collaborate, and grow. From new hire onboarding to team offsites and beyond.

We’re looking for a Events & Meetings Coordinator, LV to help lead the execution of high-impact, in-person experiences at our Las Vegas office. In this role, you’ll be a key partner in delivering seamless events. It's a unique opportunity to blend hospitality, operations, and culture-building in a fast-growing tech company—bringing care and attention to every detail, right here in Las Vegas.

What you will do

• GTM Team Meetings & Offsites: Support the execution of internal meetings, offsites, programs and training in partnership with business leaders and executive assistants, ensuring a high-impact experience from start to finish.

• Enablement Partnership: Work closely with our Enablement teams—key partners in delivering the Training Center experience—to help make sure everything runs smoothly from start to finish. This includes things such as supporting hotel room block coordination, daily center setup, meals, team‑building activities, offsites, and all the day‑to‑day logistics that create a fun, seamless, and well‑organized experience for everyone involved.

• Act as the local expert: Own the development and evolution of a comprehensive playbook and menu of ideas that showcase the best of the Las Vegas experience. This includes top‑tier in‑office offerings (e.g., standout catering from local restaurants), strategic vendor partnerships (e.g., transportation, hotels), and engaging, ever‑evolving team‑building activities. Your mission: continually elevate our corporate experiences with fresh, creative, and memorable touches that make every program exceptional.

• On‑Site Presence: Be physically present during training sessions, offsites, and company meetings (approximately up to 75% of the time) to provide structure and real‑time support. Remote work is allowed on non‑program days.

• Facilities & Administrative Liaison: Serve as the primary link with Abnormal’s world‑class Facilities team to maintain an office environment conducive to training and collaboration. This person will be the local team member responsible for office related tasks including security access as needed.

• Continuous Improvement: Continuously enhance the operational playbook to deliver greater quality, efficiency, and attendee satisfaction. Bring creativity and care to every program, ensuring each one feels better than the last.

Must Haves

• 2–3+ years of experience in event, hospitality or meeting management

• Proven organizational and project management skills with a strong attention to detail

• A self‑starter who takes ownership and holds themselves accountable for outcomes

• Ability to thrive in a fast‑paced, evolving environment with a proactive, results‑driven mindset

• Excellent communication and interpersonal skills; comfortable working cross‑functionally

• Must be located in Las Vegas, NV

Nice to Haves

• Familiarity with budgeting tools and expense systems

• A strong local network of vendors, venues, restaurants, and service providers

• Comfort with tools like Google Workspace, Slack, AI tools and project management platforms

#LI-ML1

Actual compensation will be determined based on several non-discriminatory factors including skills, experience, qualifications, and geographic location.In addition to base salary, this role may be eligible for bonus or incentive compensation, equity, and a comprehensive benefits package.

Base salary range:

$76,500—$110,000 USD

**A note on AI in our process:**Abnormal AI uses AI-assisted tools to help our recruiting team prepare for candidate interviews. These tools analyze resume content and role requirements to suggest interview questions and areas for the interviewer to explore.They do not make hiring decisions or screen candidates automatically. Every decision about a candidacy is made by a person. Further, if your application is successful and Abnormal AI makes a conditional offer of employment, we will carry out pre‑employment checks which must be successfully completed to progress to a final offer. All processes and pre‑employment checks are in line with prevailing legislation and Abnormal AI's policies relevant to our security and privacy standards.

Abnormal AI is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law. For our EEO policy statement please *click here*. If you would like more information on your EEO rights under the law, please*click here*.