Events Marketing Manager (Conferences)

Ashby; United States; Remote; USD 70,000 - 90,000; Full time

Job summary

A dynamic tech company is seeking an experienced Event Marketing Manager to elevate their presence at industry events. This role involves managing logistics, coordinating with multiple teams, and ensuring a polished and professional representation. The ideal candidate thrives on efficiency and creative problem-solving, making every event a meaningful connection with talent leaders. Competitive benefits include unlimited PTO and family leave.

Benefits

Unlimited PTO

10-year exercise window for stock options

Generous equipment budget

$100/month education budget

401k match

Qualifications

• Experienced in managing event logistics and execution.
• Strong project management skills to keep programs on track.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Plan and execute event logistics for conferences and sponsored events.
• Coordinate with cross-functional teams to ensure brand consistency.
• Manage vendor relationships including event organizers and production partners.
• Track performance metrics to inform future event decisions.

Skills

Project management

Organizational skills

Efficiency

Logistics management

Relationship management

Job description

Hi, I’m Darcy! I joined Ashby just over a year ago to establish our events function. I started my career in interior design before moving into event and field marketing, and have spent nearly 10 years producing high-impact events and campaigns across a range of companies. I’ve loved shaping our sponsored activations at industry conferences and how we show up at third-party events - building complex project plans and timelines, partnering closely with Design on event creative direction, and developing strong vendor relationships that are core to our success. And now, as we prepare to scale our conferences and third-party event activations and operations in 2026, we’re expanding the team to make it our most exceptional year yet!

We have notable customers like Notion, Linear, Shopify, and Snowflake. Our growth and retention metrics are best-in-class among our peers: we have tens of millions in ARR, growing >100% year over year, over 3,00 customers, very low churn, and many years of runway. We’ll share more details once we meet!

About this Role

At Ashby, we believe events are more than just gatherings - they’re powerful moments to connect, inspire, and build community. Every detail, from the first invite to the last goodbye, is a reflection of our brand and our commitment to creating thoughtful, human-centered experiences.

We’re looking for an Event Marketing Manager who knows how to create experiences people feel - someone who can balance creative vision with flawless execution and turn every detail into a reflection of the Ashby brand.

You’ll own the operational execution of Ashby’s presence at industry conferences and third-party events - from major industry gatherings like Transform, Unleash, and RecFest to niche, high-impact programs across the recruiting landscape. Your role is to bring our event presence to life through thoughtful, high-quality activations that elevate our brand and create meaningful connections with talent leaders. You’ll collaborate closely with internal stakeholders and external partners, managing logistics and budgets end-to-end and serving as a reliable on-site presence to ensure every detail runs seamlessly.

This role is perfect for someone who thrives on organization, efficiency, and execution - a dependable operator who excels at managing logistics, keeping teams aligned, and ensuring every event runs seamlessly from start to finish.

You’ll be responsible for:

• Planning and executing all event logistics for Ashby’s participation in conferences and sponsored events, including booth builds, swag, shipping, travel arrangements, staff management, room blocks, and on-site execution.
• Coordinating cross-functionally with Marketing, Partnerships, Sales, and Design to ensure brand consistency, messaging alignment, and seamless attendee experiences.
• Owning vendor relationships, including event organizers, production partners, booth fabricators, shipping/logistics providers, and swag suppliers.
• Managing budgets end-to-end, from forecasting and vendor negotiations to reconciling invoices and tracking spend.
• Creating and maintaining detailed documentation, including event briefs, timelines, run-of-shows, staffing and travel plans, and post-event debriefs.
• Serving as the on-site conference lead, managing setup, run-of-show, and teardown, while ensuring a polished and professional presence.
• Tracking performance metrics such as booth traffic, engagement, and ROI to inform future event sponsorship decisions. Partner with our RevOps team to ensure we have the right infrastructure in place to track leads generated from events.
• Continuously improving operational processes, vendor relationships, and documentation to drive efficiency and scalability across the event program.

Tablestakes

• You are a strong project manager who keeps programs on track and anticipates issues before they arise.
• You are comfortable managing multiple projects simultaneously, balancing strategic priorities with hands‑on execution and attention to detail.
• You bring a relationship‑driven approach to your work - whether it’s with vendors, teammates, partners, or customers, you know collaboration is key to great work.
• You see events not just as experiences, but as powerful drivers of brand love and business growth.
• You can travel domestically and internationally - while we share travel responsibilities across the team, this role will require travel monthly.

You’ll stand out if

• You bring creative, out‑of‑the‑box ideas to how events and sponsorships come to life.
• You design ancillary experiences around major conferences that become must‑attend moments.
• You dream up swag that attendees rave about long after the Event is over.

Interview Plan

At Ashby, we design our Interview process to help you show your best self. Here’s what to expect:

1. A 30‑minute intro call with Anna – An introductory chat to learn more about the role and share a bit about your experience.
2. A 45‑minute hiring manager interview with Darcy – We’ll dive into past projects and discuss your approach to events.
3. A 30‑minute interview with the VP Marketing Harriet – She’ll want to understand how you work, your approach to building and designing events, and your alignment with our Operating Principles.
4. A take‑home assignment, which you’ll have 30 mins to discuss with the hiring team.
5. Final Round (1.5‑2 hours) with cross‑functional partners and stakeholders.

Benefits

• You’ll get the time to do things the right way; we put a lot of emphasis on high‑quality work and avoid quick hacks as much as possible.
• 10‑year exercise window for stock options. You shouldn’t feel pressure to purchase stock options if you leave Ashby —do it when you feel financially comfortable.
• Unlimited PTO with four weeks is recommended per year. Expect “Vacation?” in our one‑on‑one agenda until you start taking it.
• Twelve weeks of fully paid family leave in the US. We plan to expand this to employees in other countries as situations arise.
• Generous equipment, software, and office furniture budget. Get what you need to be happy and productive!
• $100/month education budget with more expensive items (like conferences) covered with manager approval.
• 401k match in the US.

Ashby’s success hinges on hiring great people and creating an environment where we can be happy, feel challenged, and do our best work. We’re being deliberate about building that environment from the ground up. I hope that excites you enough to apply.

*We’re in the talent acquisition software business. We run the end-to-end hiring process through our own platform, and ensure a level playing field for all candidates. Reaching out to hiring managers or recruiters directly won’t improve your odds of success. Please focus your energy on the quality of your application.

*Ashby provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities.