Events & Experiences Intern, Part-Time

Harrison Street; Chicago, Northern (IL, KY); Hybrid; USD 28,000 - 40,000; Part time

Job summary

Harrison Street is seeking a motivated Events & Experiences Intern to support investor conferences, executive-led initiatives, and employee engagement programs. This part-time internship (15–30 hours/week) provides hands-on experience in end-to-end event production within a fast-paced corporate setting, from planning through on-site delivery and post-event reporting.

The ideal candidate thinks like a host, is highly organized, and communicates effectively with stakeholders and attendees.

Qualifications

• Currently pursuing or recently completed a bachelor’s degree in hospitality, Event Management, Marketing, Communications, or a related field.
• Prior internship, part‑time, or volunteer experience supporting events, hospitality, or client‑facing programs preferred.
• Highly organized with strong attention to detail and follow‑through.
• Excellent written and verbal communication skills; comfortable interacting with senior stakeholders and external attendees.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with AI or project management tools is a plus.
• Ability to manage multiple priorities in a fast‑paced, deadline‑driven environment.
• Discretion and professionalism when handling confidential or high‑visibility information.
• Willingness to work occasional evenings or weekends and travel locally to support on‑site events.

Responsibilities

• Support end-to-end planning for investor conferences, executive‑led initiatives, and internal firm events, including venue research, scheduling, and run‑of‑show development.
• Build and maintain event timelines, checklists, and task trackers to keep planning on schedule.
• Assist with venue and vendor research (catering, décor, A/V, entertainment) and help evaluate options against event requirements.
• Assist with logistics coordination for select investors, executive, and employee events, including attendee communications, reservations, and event materials.
• Maintain event management platforms for registration, RSVPs, and attendee tracking.
• Support on‑site setup and breakdown, including seating, signage, branded materials, and event equipment.
• Staff registration and check‑in, ensuring a seamless, white‑glove welcome for investors, executives, and attendees.
• Serve as an on‑the‑ground point of contact during events, troubleshooting issues in real time and escalating as needed.
• Coordinate with venue staff, vendors, and internal teams to ensure smooth, detail‑perfect execution.
• Assist with gifting, hospitality touches, and personalization details that elevate the guest experience.
• Assist with vendor outreach, contract tracking, and confirmations across venders.
• Assist with organizing event expenses, invoices and supporting documentation.
• Maintain organized vendor and venue files to support institutional knowledge and future planning.
• Help produce event collateral, signage, and branded materials consistent with Harrison Street’s visual identity.
• Assist with meeting coordination across stakeholder groups.
• Maintain accurate records, contact lists, and shared event resources across Teams/SharePoint.
• Support special projects and other duties as assigned by the Events & Experiences team.

Skills

Excellent written communication

Verbal communication

Attention to detail

Organizational skills

Time management

Multitasking

Calm under pressure

Problem solving

Education

Bachelor’s degree in Hospitality/Event Management/Marketing/Communications

Tools

Microsoft Office

AI tools familiarity

Project management tools

Job description

Harrison Street Asset Management ("HSAM") is a leading global alternative investment management firm focused on real estate, infrastructure, and credit strategies across North America and Europe. Headquartered in Chicago, with offices in San Francisco, Los Angeles, Denver, Toronto, and London and offices across North America, Europe, Asia and the Middle East, the firm has over $108 billion in assets under management on behalf of institutional investors and registered investment advisors globally.

Founded on a culture of innovation, HSAM is an early mover in alternative real estate and mid-market infrastructure. Today, the firm’s global team, consisting of more than 520 professionals, is committed to creating long‑term value through deep sector expertise and forward‑thinking strategies.

We are seeking a motivated, detail-oriented Events & Experiences Intern to support the planning and execution of investor conferences, executive‑led initiatives, and employee engagement programming. This is a hands‑on opportunity to learn end-to-end event production inside a fast‑paced, high‑touch corporate environment, from early‑stage planning through on‑site delivery and post‑event reporting. The ideal candidate thinks like a host, not just an organizer, and takes pride in getting the details right. This is a part‑time internship, approximately 15 to 30 hours per week, designed to provide administrative, logistical, and project coordination support to the Events & Experiences program.

Responsibilities:

Event Planning & Logistics Support

• Support end-to-end planning for investor conferences, executive‑led initiatives, and internal firm events, including venue research, scheduling, and run‑of‑show development
• Build and maintain event timelines, checklists, and task trackers to keep planning on schedule
• Assist with venue and vendor research (catering, décor, A/V, entertainment) and help evaluate options against event requirements
• Assist with logistics coordination for select investors, executive, and employee events, including attendee communications, reservations, and event materials
• Maintain event management platforms for registration, RSVPs, and attendee tracking

On‑Site Execution & Attendee Experience

• Support on‑site setup and breakdown, including seating, signage, branded materials, and event equipment
• Staff registration and check‑in, ensuring a seamless, white‑glove welcome for investors, executives, and attendees
• Serve as an on‑the‑ground point of contact during events, troubleshooting issues in real time and escalating as needed
• Coordinate with venue staff, vendors, and internal teams to ensure smooth, detail‑perfect execution
• Assist with gifting, hospitality touches, and personalization details that elevate the guest experience

Vendor & Budget Coordination

• Assist with vendor outreach, contract tracking, and confirmations across venders
• Assist with organizing event expenses, invoices and supporting documentation
• Maintain organized vendor and venue files to support institutional knowledge and future planning

Administrative Support

• Help produce event collateral, signage, and branded materials consistent with Harrison Street’s visual identity
• Assist with meeting coordination across stakeholder groups
• Maintain accurate records, contact lists, and shared event resources across Teams/SharePoint
• Support special projects and other duties as assigned by the Events & Experiences team
• Other duties as assigned.

Requirements:

• Currently pursuing or recently completed a bachelor’s degree in hospitality, Event Management, Marketing, Communications, or a related field
• Prior internship, part‑time, or volunteer experience supporting events, hospitality, or client‑facing programs preferred
• Highly organized with strong attention to detail and follow‑through
• Excellent written and verbal communication skills; comfortable interacting with senior stakeholders and external attendees
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with AI or project management tools is a plus
• Ability to manage multiple priorities in a fast‑paced, deadline‑driven environment
• Discretion and professionalism when handling confidential or high‑visibility information
• Willingness to work occasional evenings or weekends and travel locally to support on‑site events
• Thinks like a host, anticipates needs before being asked
• Calm under pressure and solutions‑focused
• Detail‑oriented while keeping sight of the bigger picture
• Proactive, resourceful, and eager to learn
• Genuine enthusiasm for creating memorable, high‑quality experiences

This role provides meaningful, hands‑on exposure to:

• Institutional investor relations and high‑touch client experience design
• End‑to‑end corporate event production, from concept through post‑event analysis
• Brand governance and visual identity management across live experiences
• Exposure to vendor negotiation management, event operations and project coordination best practices

$25 - $25 an hour

For Illinois Only: The expected hourly rate for this position is $25 per hour. Actual salaries may vary based on a number of factors, including skills, experience, and qualifications.

Harrison Street is proud to be an equal opportunity employer committed to diversity, equity and inclusion in the workplace and is an affirmative action employer. All qualified applicants will receive consideration for employment without regard to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

If you require accessibility assistance applying for open positions, please contact our ADA Accessible Line at [phone] [e-mail]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Harrison Street does not accept unsolicited headhunter and agency resumes. Harrison Street will not pay fees to any third‑party agency or company that does not have a signed agreement with Harrison Street.